U.S. Department of Energy

1
U.S. Department of EnergysOffice of Science
OECM Limited-External Independent Review of
the Linac Coherent Light Source
Hanley Lee Federal Project Director DOE Stanford
Site Office October 9, 2007
2
Outline

• Purpose of the review
• Project Overview
• Impacts of FY2007 continuing resolution and
  funding shortfall
• Revised cost and schedule baseline
• Risk and Contingency management
• Conclusion

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Purpose of Review

• EIR based on the limited lines of inquiry
• Evaluate and validate the projects revised cost
  and schedule baseline
• There is no change in the mission and technical
  performance
• Recommend to OECM the reasonableness of the
  revised cost and schedule baseline

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Project Organization
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Project Overview
1.1 Management, Global Controls
1.1 Management, Global Controls
1.2 Injector
1.3 Linac
1.2 Injector
1.3 Linac
CLO Building
Far Experiment Hall
1.4 Undulator
Far Experiment Hall
Near Experiment Hall
Near Experiment Hall
1.5 X-Ray Transport/Optics/Diagnostics
1.6 X-Ray Endstation Systems
1.9 Conventional Facilities
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Project Overview - continued

• LCLS Mission
• Research and development center for x-ray free
  electron laser (XFEL) physics in the hard x-ray
  regime and
• Provide a facility for the application of XFEL
  radiation to experimental science
• To achieve the mission, LCLS scope was defined to
  build a free electron laser. The scope remains
  unchanged in the revised cost and schedule
  baseline.
• Project is 54 complete as of July 2007
• Civil construction contract is 37 complete
• Overall TEC is 58 complete
• Project performance prior to FY07 was good (PARS
  criteria)

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FY2007 Continuing Resolution Impacts

• Project performance degraded rapidly due to the
  CR and funding shortfall
• Re-directed resources to evaluate impacts,
  re-plan activities, and prepare revised baseline
  the costs for these efforts are
  non-recoverable.
• Delayed undulator and controls activities and
  procurements until March 2007.
• FY2007 funding shortfall cannot be restored until
  FY2009 re-plan Photon system activities which
  delays project completion to July 2010.
• Reporting against the current baseline causes
  sharp decline in performance.

8
Revised Cost and Schedule Baseline
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Risk and Contingency Management

• Risk Management Process
• Mature process in place used to manage project
  risks
• Project mitigates risks (through various measures
  including VE) without compromising the LCLS
  mission and technical performance
• Updated monthly
• Provides the basis for cost contingency
• Contingency Management
• Bottoms up development by project staff based on
  risks
• Centrally managed between LCLS Project Director
  and Federal Project Director
• Thresholds are defined in the Project Execution
  Plan

10
Conclusion

• Revised cost and schedule baseline completed with
  adequate cost contingency and schedule float
• Project mission remains unchanged
• LCLS mission will be achieved with the revised
  baseline
• Project management systems and processes exists
  and working well
• Revised baseline is ready for validation