Presenting Data About Your Evidencebased Health Promotion Program

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Presenting Data About Your Evidence-based Health
Promotion Program

• A Slide Template for Community Presentations

Developed 2008 in consultation with the
PRC-Healthy Aging Research Network (Altpeter,
Belza, Ory)
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Table of Contents

• General comments 3-9
• What the template is for 4-5
• Adapting the template 6-7
• Five guiding principles 8-9
• The Data Presentation Template 10-43
• General background slides 11-16
• Your ebhp program description 17-20
• Participant recruitment strategies (reach) 21
• Program capacity (adoption) 22-24
• Program implementation 25-27
• Research presentation slides 28-30
• Non-research presentation areas being examined 31
• Reach data (recruitment and retention) 32-36
• Program effectiveness (data and testimony) 37-41
• Maintenance and closing 42-43

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General Comments

• What the template is for
• Adapting the template
• Five guiding principles when making Powerpoint
  slides

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Overview What is this Data Template for?

• The purpose of this PowerPoint template is to
  provide a standard format for states to report
• program capacity, baseline characteristics,
  program implementation progress, and initial
  findings
• in a way that will be easy for community
  organizations to understand - but also
  scientifically meaningful

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Overview What is this Data Template for?

• The slides are arrayed following the five
  components of RE-AIM
• REACH (site and participant recruitment slides),
• ADOPTION (sites and staff),
• IMPLEMENTATION (fidelity slides),
• EFFECTIVENESS (data slides) and
• MAINTENANCE (sustainability/what's next slides)
• The slides contain guidance on how to report
  multiple years of data

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Adapting the Template

• This template is to serve as a guide and is not
  meant to constrict the creativity of individual
  states, but to allow for cross-state similarity
  in data presentation.
• The template should be adapted to your needs. For
  example, evaluators and/or persons that just
  want to present outcome data, may wish to only
  use the slides on effectiveness and shorten the
  pieces around reach, adoption and implementation.

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Adapting the Template

• For a generic talk you might pick following
  slides
• title and acknowledgments
• purpose statement
• programs selected
• population and setting characteristics
• data on program implementation and capacity
  (number of sites/number of trainers)
• 3 to 4 data slides, including numbers of persons
  enrolled
• any baseline or outcome data of interest
• summary of lessons learned
• next steps

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Five Guiding Principles When Making PowerPoint
(PPT) Slides

• Decide your purpose and audience (e.g, are people
  interested in research, program, policy?)
• Aim for no more than 7-10 lines per slide
• Avoid busy tables as they are difficult to read
  instead include key data that is visually
  displayed in bar graphs or diagrams

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Five Guiding Principles When Making PowerPoint
(PPT) Slides

• If creating PPT for multiple team players to use
  for several presentations, consider putting
  standard text in the Notes Section Format of
  Powerpoint
• Include images or photos where appropriate

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The Data Presentation Template

• Note Occasionally well make comments in blue on
  the slide to provide additional directions

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Name of Specific Evidence-based Health
Promotion ProgramPreliminary Results
Translating Evidence-Based Health Programs into
Community-Based Programs

• Name and degrees of presenter(s)
• Name of Agency

Add other logos as desired
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Acknowledgement of our Funders

• Name all funders of the program e.g., federal,
  state, local, foundation, etc.

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What is name of CDSMP? Our Program Partners
and Their Roles

• List partner(s) and their role(s)
• Specify at state and community level
• Roles might include recruitment/advertising,
  implementation, evaluation, funding

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Health issue and Older Adults

• Describe the nature of the health issue/problem
  you are addressing (e.g., falls, depression,
  chronic disease, physical inactivity)
• What is it/how is it defined?
• Who carries the burden of it?
• Describe the epidemiological data about the
  prevalence of the health issue in your state
• To make your case, consider describing the
  following
• How do the rates at the national, state, and
  local/regional levels compare?
• Is the issue more/less severe in your state than
  in the nation?

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RE-AIM Framework for Program Planning and
Evaluation
Note Briefly describe the five components of the
RE-AIM framework and explain that your
presentation will be demonstrating how this
framework informed your program planning and
evaluation.
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Target Population and Their Settings (REACH)

• Describe the major population you aim to reach
• What are key characteristics of this population?
  (e.g, health burdens, income levels,
  racial/ethnic mix)
• Describe the settings/locations where this
  population is located
• What part(s) of your state?
• What are key characteristics of those locations
  (e.g., economic status, geography, proportion of
  older adults, access to health care)

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Evidence-based Health Promotion Program Purpose

• Note Name your ebhp in the header (e.g., Chronic
  Disease Self-management, Matter of Balance/VLL,
  Enhance Fitness)
• Describe what your ebhp program aims to do
• List the aims
• Describe the basic assumptions your ebhp program
  is built on
• e.g.,
• Chronic conditions present common issues and
  needs
• Seniors need to be empowered to assume active
  role in disease management

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Program Outcome Questions

• Describe the primary research/study questions you
  are asking about the ebhp
• e.g.,
• Can we reduce falls, reduce depressive symptoms?
• Can we enhance coping? chronic disease
  self-management?
• Can we increase physical activity levels?

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EBHP Program Description

• Describe the essential elements of the program,
  e.g.,
• Weekly action plans based on individual goals
• Multiple approaches to symptom management
• Problem-solving
• Peer modeling
• Social persuasion

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EBHP Program Description (Continued)

• Describe the program details
• Length of program in weeks, number of hours per
  session
• Manuals, Script and/or other program protocols
• Typical/recommended class size
• Type of instructors (staff, volunteer, peers) and
  training they receive

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Recruitment of Participants (REACH)

• List strategies used to recruit participants
• Provide the time frame in which participants were
  recruited

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Recruitment of Implementation Sites (ADOPTION)

• Describe your adoption strategies, e.g.,
• Rationale for selecting sites
• Strategies used in recruiting sites
• Number of potential sites, number of sites
  invited to participate, and number of actual
  sites recruited
• Note If available, provide year by year
  progression of additional sites and attrition of
  sites

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Program Capacity (ADOPTION)

• Indicate numbers of Master Trainers (MT)/lay
  leaders (LL)
• Success in recruiting MT/LL and keeping them
  active
• Describe strategies used

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Program Capacity (ADOPTION)

• Note if available, present number of new MTs/lay
  leaders each year to show progression

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Strategies to Assure Fidelity to the EBHP Program
(IMPLEMENTATION)

• Strategies used (within and across sites that are
  specific to the EBHP)
• e.g., monitoring of class sessions, observation
  checklists, support provided to class leaders,
  practice sessions for leaders, evaluations
  completed by class leaders of their training
  experience or completed by participants about
  their satisfaction with the program
• Strategies use (with sites) to assure program
  delivery
• e.g., Memoranda of understanding, routine
  conference calls to monitor progress

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Fidelity Results (IMPLEMENTATION)

• Describe whether all essential program components
  were delivered as intended
• Across leaders offering the program
• Across sites where the program is offered
• Note if program implemented over several years,
  note improvements and/or challenges to
  maintaining fidelity

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Adaptations to the Original EBHP Program
(IMPLEMENTATION)

• Note Only use if adaptations were made
• Describe the changes made to the program to be
  meaningful to the target audience
• Mechanism used to inform the adaptations (e.g.,
  focus groups, key informant interviews)
• Describe whether adaptations were cleared with
  original program developers

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Research Questions

• Note Use this slide if doing a research talk
• List the key research questions being addressed

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Research Design and Data Collection

• Note Use this slide if doing a research talk
• Describe design being used (e.g., RCT, pre/post,
  etc)
• Data collection methods
• Data collection tools

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Data Analysis

• Note Use this slide if doing a research talk
• Describe methods for quantitative data analysis
  and software used
• Describe methods for analysis of qualitative data
  and software used

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Major Areas Being Examined (EFFECTIVENESS)

• Note Use this slide if doing a general,
  non-research presentation
• List major areas being examined, e.g.
• Program information
• Partnership data
• Participant demographic characteristics and
  retention rates
• Benefits to participants,
• e.g., changes in
• Self-efficacy
• Health behaviors
• Pain/fatigue
• Changes in physical activity levels
• Changes in rates of falls
• Changes in mental health status and coping

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Description of the Participants General
Characteristics (REACH)

• Explain the completeness of your participant
  data, that is, the percentage of participants who
  answered survey questions
• Describe the general characteristics of the
  recruited participants, e.g.,
• Number who indicated an interest in the program,
  e.g. by showing up to an orientation session
• Number who enrolled in the program
• Demographic data (e.g. age, gender, other)
• Using bar charts or percentages, indicate numbers
  of participants recruited from your targeted
  locations

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Description of the Participants Health Status
(REACH)

• Describe the health characteristics of the
  recruited participants
• with health issue being addressed (e.g.
  arthritis)
• General health status (provide mean, range, SD)
• Health care utilization (provide mean, range, SD)

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Ongoing Recruitment of Participants (REACH)

• Note if available, present year by year
  recruitment data (goals and actual numbers) to
  show increases in total population served

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Participant Retention and Drop Outs

• Define what successful completion for your ebhp
  is (i.e., sessions participants must attend)
• Describe the number of participants who completed
  the program successfully
• Compare participants who start the program versus
  those who finish
• use specific characteristics such as demographics
  (age, education, income, geographic location,
  martial status) and health status

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Participant Retention (Continued)

• Note if available, show year by year progression
  of successful program completion by participants

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Data Collection Tools, Methods, Timeframe
(EFFECTIVENESS)

• Note Use this slide if doing a general,
  non-research presentation
• Types of tools (checklists, surveys, interview
  protocols)
• Data collection methods e.g., administered,
  self-administered, in-person, mailed, over the
  phone
• Data collection timeframe and data collection
  points (e.g., Pre, post, follow-up)

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Participant Outcomes At the End of Program
(EFFECTIVENESS)

• Note Use this slide if doing a general,
  non-research presentation
• Show findings from pre/post and follow-up at
  whatever time points are used (e.g., 4 mos, 6
  mos, 1 year)
• Compare change/improvement in participant
  outcomes from pre-program assessment to
  post-program assessment
• Examples of outcomes measures
• Self-efficacy, health behaviors, pain/fatigue,
  physical activity levels, rates of falls, mental
  health status and coping
• You can also add health care utilization as a
  measure and indicate if it significantly higher,
  lower or the same as baseline
• Ways to show change
• Include simple , means, confidence intervals,
  change scores (only show those that are
  statistically significant)
• In charts

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Participant Testimonials

• Describe a participants experience in the
  program. Add direct quote(s) and photo (if
  available)
• Quotes might address
• What participants say about the program
• What has changed in a participants life since
  attending the ebhp
• What a participant is most proud of since joining
  the program
• Changes others have noted in a participants
  health, behavior, attitude, skills, quality of
  life
• Whether the participant would refer someone else
  to the ebhp

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Testimony The Story of JoAnne and CDSMP
EXAMPLE

• After two classes, JoAnne became aware that it
  is my own responsibility to maintain a healthy
  mindset. I immediately read the whole book in the
  1st week and I do the action plans. After reading
  the book, Im making lifestyle changes.
• JoAnne says everyone has problems and you have
  to learn all you can. Other residents at my
  residential complex may hide their lifestyles or
  hide completely in their homes and are not
  social. The class will help you become more
  social because of its group discussion style. The
  class is fun and interesting.

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Summary of Results (EFFECTIVENESS)

• What was expected? unexpected? for the program as
  a whole think about recruitment, target
  population, partners, implementation, pre/post
  and follow-up data
• Significance of findings
• Implications of findings for
• target population
• partnerships
• program maintenance
• policy

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Next Steps (MAINTENANCE)

• What are recommended actions in terms of any of
  the following
• Continuing the program
• Program adaptations
• Participant recruitment
• Partner and site recruitment
• Evaluation and data collection
• Funding
• Policy

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Questions and Contact Information

• Add the name and email address