CERSP Continuous Improvement Initiative

1
CERSP Continuous Improvement Initiative

• Ev Baucom
• Deputy Director, CERSP
• February 7, 2002

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CERSP Continuous Improvement Initiative

• CI Process Plan?Do?Study/Check?Act

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CERSP Continuous Improvement Initiative

• CI Process Plan?Do?Study/Check?Act
• 3x3 Study
• What do we do well
• What can we stop doing
• What do we need to change or start doing

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CERSP Continuous Improvement Initiative

• CI Process Plan?Do?Study/Check?Act
• 3x3 Study
• Action plan
• Clearer expectations
• More effective utilization of weekly
  teleconference
• Improved coordination within Application Domains
• Better understanding of project selection and
  constraints
• Expanded Collaboration PDP Workshop

5
Clearer Expectations

• Improved Orientation
• Guide on website
• Broader participation in EAB/Kenan Center reviews
• Review resources and expectations with new PIs
• Consider making CD of all Center papers annually

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Clearer Expectations

• Improved Orientation
• Participation in Group Meetings
• Student associate attendance expected at all
• Presentations twice per year
• Meetings to elicit discussion/collaboration
• Use standard format on website
• Use presentations to organize research

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More Effective Utilization of Weekly
Teleconferences

• Upgrade equipment to avoid delays
• Management communications
• Include Innovation Seminar every 6 weeks
• Invite industry speakers
• Provide phone-in webcasting service
• Explore feasibility of providing short courses

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Improved Coordination within Application Domains

• Maintain existing project organization
• Conduct semi-annual co-ordination meetings for
  each Application Domain (PIs, students, and
  associates)

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Improved Coordination within Application Domains

• Maintain existing project organization
• Conduct semi-annual co-ordination meetings for
  each Application Domain
• Schedule to be set up 100-300PM Thursdays the
  month before Kenan Center/EAB meetings (excluding
  the March 2002 meeting)

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Improved Coordination within Application Domains

• Maintain existing project organization
• Conduct semi-annual co-ordination meetings for
  each Application Domain
• Objectives of meetings
• Assure alignment among projects
• Provide forum for establishing collaboration
• Identify problem areas for attention
• Identify previously unrecognized technology gaps
• Provide forum to discuss/agree upon change of
  direction as requested by PIs
• Prepare for upcoming reviews

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Better Understanding of Project Selection and
Constraints

• Selection based upon best info as of 8/2001
  modifications may be in order

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Better Understanding of Project Selection and
Constraints

• Selection based upon best info as of 8/2001
  modifications may be in order
• Project areas developed with broad input as to
  focus

13
Better Understanding of Project Selection and
Constraints

• Selection based upon best info as of 8/2001
  modifications may be in order
• Project areas developed with broad input as to
  focus
• Seed funding offers means to renew CERSP

14
Better Understanding of Project Selection and
Constraints

• Selection based upon best info as of 8/2001
  modifications may be in order
• Project areas developed with broad input as to
  focus
• Seed funding offers means to renew CERSP
• Flexibility in conducting research e.g., 10-20
  of time focused on CERSP objectives but outside
  project

15
Better Understanding of Project Selection and
Constraints

• Selection based upon best info as of 8/2001
  modifications may be in order
• Project areas developed with broad input as to
  focus
• Seed funding offers means to renew CERSP
• Flexibility in conducting research e.g., 10-20
  of time focused on CERSP objectives but outside
  project
• No entitlements expect 20 annual turnover

16
Expanded Collaboration PDP Workshop

• Workshop was useful to those who took it
• Team building
• Communication/collaboration toolbox

17
Expanded Collaboration PDP Workshop

• Workshop was useful to those who took it
• Team building
• Communication/collaboration toolbox
• Broader participation needed, esp. by faculty

18
Expanded Collaboration PDP Workshop

• Workshop was useful to those who took it
• Team building
• Communication/collaboration toolbox
• Broader participation needed, esp. by faculty
• More team building of sort used by management
  team (understanding team dynamics and personal
  insights)

19
Expanded Collaboration PDP Workshop

• Workshop was useful to those who took it
• Team building
• Communication/collaboration toolbox
• Broader participation needed, esp. by faculty
• More team building of sort used by management
  team (understanding team dynamics and personal
  insights)
• Plan to be developed