Title: EVVRS%20Training
1EVVRS Training
2Agenda
- EVVRS Background
- Summary of Changes
- USCO
- Accessing the EVVRS
- Data Entry and Modification
- Scenario Exercises
- Annual District Report
- Public Access
3Why the EVVRS? Implementing the Law
- Public School Safety Law 18A17-46
- Any school employee observing or having direct
knowledge from a participant or victim of an act
of violence shall, in accordance with standards
established by the commissioner, file a report
describing the incident to the school principal
in a manner prescribed by the commissioner.
4Why the EVVRS? Reporting Other Suspensions
- In order to report to the federal government on
the removal from the normal instructional setting
of students with disabilities, the EVVRS is also
used when a student with a disability is
suspended for reasons other than violence,
vandalism, weapons and substance abuse. (Examples
in Appendix B, User Manual)
5EVVRS Data What happens to it?
- Every year, the N.J. Commissioner of Education
uses EVVRS data to report to the N.J. Legislature
on violence, vandalism, and substance abuse in
N.J. public schools. - The NJDOE uses the data to report to the U.S.
Department of Education on public school safety
and the suspension of students with disabilities.
6EVVRS Data What happens to it?
- Districts are legally bound to hold an annual
public hearing at which information about
district incidents of violence and vandalism is
presented. - Recommended documents for the hearing are
- Annual District Report (required)
- Incident Listing
- Incident Category Summary
7Summary of Changes to the EVVRS2007-08
- Incident Header Changes
- School Entrance was added to Location.
- The definition of Bias was broadened.
- Gang Related was added to the header and can
apply to any incident. Check Yes if gang related.
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9Bias
- Bias means that an incident is reasonably
perceived as motivated by any actual or perceived
characteristic, such as race, color, religion,
ancestry, national origin, gender, sexual
orientation, gender identity and expression, a
mental, physical, or sensory disability, or any
other distinguishing characteristic.
10Bias
- Bias can play a role in any EVVRS-defined
incident. - The EVVRS does not distinguish who exhibits bias,
only that bias is associated with the incident as
a whole.
11Bias
- To determine whether bias played a role, consider
if there was - Admission by the perpetrator of bias motivation.
- Obvious signs of bias such as utterance of
racial epithets or use of hate graffiti. - A victim expressing that bias motives were
involved. - A history of bias incidents among the involved
students.
12Gang Related
-
- Select Yes if there is confirmation from a law
enforcement official, the victim, or the offender
that the incident is gang related.
13Off-Site Program
- When you select Off-Site Program from the
location menu you must enter a name in the
Incident Description field. - It must be entered the same way each time.
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15Summary of Changes to the EVVRS
- Incident Detail Changes
- Gang/Group Fight has been removed. You can select
Fight and Gang Related. - Threat is no longer a separate category. It has
been added to Harassment, Intimidation, Bullying.
- Terroristic Threat has been changed to Criminal
Threat and the definition has been revised. - Unauthorized Over the Counter Drugs has been
added to Substance Type.
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17Summary of Changes to the EVVRS
- Incident Detail Changes Continued
- Air Gun, Pellet Gun, and BB Gun category has been
moved to Other Weapon Type. (Dont count under
policy of automatic one-year removal for firearm
offense.) - Toy Gun has been removed from Other Weapon Type
and is no longer reported on the EVVRS.
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19Summary of Changes to the EVVRS
- Additions to Offender Information
- Medical Treatment provided for bodily injury.
- Grade (Select Un-Graded for a student with a
disability who does not have a grade-level
assignment).
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22User Manual
- The latest version of the EVVRS User Manual
reflects significant changes and will help you
use the EVVRS. - It is available through the Homeroom in Word and
HTML formats. - The User Manual contains bookmarks (similar to
hyperlinks) that will move you directly to a
specific section of the manual.
23Unsafe School Choice Option
- Students have the option to transfer to another
school in their district if - Their school is Persistently Dangerous, or
- They are the Victim of a Violent Criminal
Offense. - A referral is made to law enforcement.
- The offense is among those listed in Appendix C
of the User Manual. - Fights are not included in calculation.
24EVVRS Demo
- The EVVRS Welcome Page
- Entering Data
- Modifying Data
- Printing Reports
- Verifying Data of the Annual District Report
25Accessing the EVVRS
- Do not use w w w. Use the following address
- http//homeroom.state.nj.us
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27If you became an EVVRS user midway through the
year, please check Notices for important updates
and information that you may have missed.
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31Data Entry
32EVVRS Data Entry Overview
- The DOE recommends entering incident data monthly
or at a minimum, 3 times a year - July-December, in January
- January-March, in April
- April-June, end of June.
33What Districts Must Report
- An incident that takes place on school grounds,
at a school-sponsored event or on a school bus. - Student behavior that meets one of the incident
definitions. - The offender must be cognitively and
developmentally mature enough to understand the
consequences of his/her actions.
34In-District Reporting v. EVVRS Reporting
- A district board of educations Code of Student
Conduct may specify consequences for behaviors
other than EVVRS-defined offenses and the school
may wish to collect data on these. However, these
incidents should not be reported using the EVVRS
unless the consequence is the suspension of a
student with disabilities.
35Some Examples of What Not to Report on the EVVRS
as a VV-SA Incident
- A minor push or scuffle.
- A threat lacking true intent or verbal attacks
that are not threats. - A suicide threat.
- The lighting of a match.
- Possession of a toy gun.
- A shouting match between students.
- A fight between students at a bus stop.
36Two Categories of Incidents
- VV-SA An incident of violence, vandalism,
weapons, or substance abuse involving any
student. - Other-Spec. Ed. The suspension or removal of a
student with a disability (of at least one full
day) for any reason other than violence,
vandalism, weapons, or substance abuse.
37Other Incidents Involving Students with
Disabilities
- Districts must report, as specified by IDEA, all
in-school suspensions of at least one full day in
duration as well as all out-of-school short- and
long-term suspensions for which a student with a
disability is removed from his or her regular
classroom. - If the suspension resulted from an incident
involving violence, vandalism, weapons or
substance abuse, report the incident using the
VV-SA button not the Other-Special Ed data entry
button.
38Program Provided Upon Disciplinary Action
If you select short-term suspension to indicate
an in-school suspension, select in-school
suspension from the Program Provided drop-down
list below.
39Who Enters Data?
- All staff members are responsible for reporting
incidents to the principal or their designee. - Assigning responsibility for entering EVVRS data
is the districts decision. - To ensure integrity of EVVRS data, as few people
as possible should be assigned this role. - There can be one or more central users who report
for all schools. Or there can be one or more
users at each school. School users only see their
schools data.
40Ensuring Accurate Reporting Requires
- In-depth knowledge of incident definitions.
- In-service training (pg xv of User Manual).
- Reliance on staff who are experienced with EVVRS.
- Developing a team approach.
- Staying current by visiting the Welcome page
regularly and checking e-mail for EVVRS notices.
41Reporting Tips
- There can be multiple offense categories in one
incident report. - Kidnapping, Bomb and Firearm Offense incidents
require an entry in the Incident Description
Field. The DOE recommends you enter a description
for all incidents. - The EVVRS reporting year ends June 30th.
Incidents in the summer months should be reported
in the fall of the following year.
42One Incident Can Have Many Offenders and/or Many
Victims
Remember to write the incident on your paper
forms!
43To add, change or view data
44Searching for Records
- Always identify the school first.
Your Search Results Page will display data
entered through yesterday. Data entered today may
be viewed tomorrow.
Duplicate Incident Numbers?
These are most likely not duplicates, as there is
one listing of an incident for each
offender/victim.
45Click on Incident Number to
- Add an offender record.
- Add a victim record.
- Change incident information.
46Click on Offender Type to
- Change an action.
- Change number of days.
- Change program provided.
- Delete an offender.
47Click on Victim Type to
- Delete a victim.
- Change Victim of Violent Criminal Offense
information.
48Click on Student ID to
- Change student information such as
- Name
- Gender
- Grade
- Race
- Student Disability Category
49Can I change Student ID?Can I change Offender
Type?
NO!
- Delete the offender record
- and re-enter the information.
50Can I delete an incident?
NO!
- Re-enter the information as a new incident, then
e-mail the EVVRS to delete the original incident.
51Can I change user information?
- The User Maintenance page allows you to modify
- Name
- Phone
- E-mail address
- Password
To establish a new user Request your District
Web User Administrator to create a new account.
Then, delete the old user.
52EVVRS Password Tips
- If you temporarily give your password to someone
so they can enter data on your behalf, be sure to
change it when you return. - An account should be deleted by the Web User
administrator if a user is no longer responsible
for entering data.
53Scenario Exercises
- Would you report it over the EVVRS?
- If so, how would you report it, that is, what
type of incident would it be? - Could something like this occur in your school?
The scenarios can be found in a separate
document on the Welcome Page.
54Scenario Tips
- The student behavior must meet one of the
incident definitions. - The decision to report an incident to the state
is independent of the schools disciplinary
actions. - The offender must be cognitively and
developmentally mature enough to understand the
consequences of their actions.
55The Stick
56Simple Assault
- A person attempts to cause or purposely,
knowingly, or recklessly causes bodily injury
to another.
57The Ruler
58Assault with Other Weapon
- Attacking or physically harming someone with a
knife, club, stun gun, chain, pepper spray, or
any other instrument, other than a firearm, that
is readily capable of lethal use or of inflicting
serious bodily injury.
59The Boys Room
60Simple Assault
- A person attempts to cause or purposely,
knowingly, or recklessly causes bodily injury
to another.
61Harassment, Intimidation, Bullying, Threat
H,I,B,T
- Any gesture, written, verbal, or physical act,
or electronic or wireless communication that - a reasonable person should know, under the
circumstances, the act will have the effect of
alarming (i.e., fear created by imminent danger)
or harming (e.g., physically, emotionally) a
student or staff member, or of damaging their
property OR
62Harassment, Intimidation, Bullying, Threat
H,I,B,T (continued)
- Any gesture, written, verbal, or physical act,
or electronic or wireless communication that - has the effect of insulting or demeaning any
student or group of students in such a way to
cause a substantial disruption in, or to
substantially interfere with, the orderly
operation of the school.
63Bias as a Factor when Determining Punishment for
Fighting (from Ed Daily)
- A teacher steps into the middle of a fight in
progress. Both students are equally injured. But
do they deserve equal punishment? A district
should always consider what led to a fight when
fashioning a fitting punishment. If one pupil was
motivated by racism, or if another was defending
himself against a racially inspired attack, a
district must factor this in or risk a
discrimination claim.
64The Knife
65Criminal Threat
- Expressing either physically or verbally the
intent to commit one of the following violent
criminal offenses homicide, aggravated assault,
sexual assault, kidnapping or arson. The threat
must be made for the purpose of placing another
in imminent fear of one of these violent acts,
under circumstances that would reasonably cause
the victim(s) to believe the immediacy of the
threat and the likelihood that it will be carried
out.
66Aggravated Assault
- A person attempts to cause serious bodily injury
to another, or causes such injury purposely or
knowingly, or under circumstances manifesting
indifference to the value of human life,
recklessly causes such injury (e.g., injury which
creates a substantial risk of death, or which
causes permanent disfigurement, or protracted
loss or impairment of the function of any bodily
member or organ).
67The Threat
68Harassment, Intimidation, Bullying, Threat
H,I,B,T
- Any gesture, written, verbal, or physical act,
or electronic or wireless communication that - a reasonable person should know, under the
circumstances, the act will have the effect of
alarming (i.e., fear created by imminent danger)
or harming (e.g., physically, emotionally) a
student or staff member, or of damaging their
property
69Is it Simple or Aggravated Assault?
70Fight in the Hallway (based on true events)
- Two sophomore students, Tom and Eli, got into a
fist fight in the hallway of Ridgemont High. A
school resource officer (SRO) and a teacher tried
to separate the boys. The boys struck both the
teacher and the SRO several times even after the
SRO instructed them to stop. The teacher was
treated for an abrasion on his cheek. The SRO
filed a complaint with the police.
71How would this be reported?
- While law enforcement may upgrade the charge
from simple assault to aggravated assault because
the incident involved a staff member and/or a law
enforcement official, the EVVRS does not. The
incident would be reported on the EVVRS based on
the severity of the offense.
72How would this be reported?
- This would be reported as a Fight with both boys
as offenders. - It would also be reported as either a Simple
Assault or Aggravated Assault (it would depend on
the severity of the assault) with both boys as
offenders and the teacher and SRO as victims.
73Simple Assault Fight in the Same Incident
74The Annual District Report
- The report provides year-end information about
all violence, vandalism, weapons and substance
abuse incidents that were reported using the
EVVRS. - Near the end of every reporting year, districts
are required to carefully check, or verify, the
Annual Report to determine its accuracy and to
correct any information that is incorrect.
75Steps in Verifying Your Data in the Annual
District Report
- Check to make sure all schools data are entered.
- Review the incidents listed for each school in
the Incident Listing Report click the incident
hyperlink to check incident details. Or, after
printing incident listing, have each school
review records of all its suspensions to
determine if any incidents have been left off the
EVVRS.
76Steps in Verifying Your Data in the Annual
District Report (continued)
- Make changes, including request to DOE to delete
incidents, if necessary. - Conduct a final review of the Annual Report.
- Have Superintendent or his/her designee sign the
Fax-Back Verification form. - Fax in form only. Due July 18, 2008
77Where is the Verification Form?
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80The document can be opened from here or saved
directly to your files.
81Verification Form
82Public Access
- Multiple years data
- District and State trends
- Any district or schools data
- Data, however, is limited to summary reports.
- Only verified data are displayed.
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87Questions?
- EVVRS_at_doe.state.nj.us
- If about students with disabilities Attention
Andrew - All other questions Attention Theresa
- For EVVRS account users and the public
- EVVRS-PSD_at_doe.state.nj.us if you are a private
school for the disabled - Call Theresa _at_ 609-292-1288