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ELECTRONIC TRAVEL AUTHORIZATIONS

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Title: ELECTRONIC TRAVEL AUTHORIZATIONS


1
ELECTRONIC TRAVEL AUTHORIZATIONS
  • VE5 Documents

2
TRAVEL RESOURCES
  • ON-LINE HELP (in DEFINE)
  • PF6 per screen
  • ? per field
  • PF10 glossary terms like Travel RTA
    Routing
  • ON-LINE HELP (on the web)
  • Frequently Asked Questions
  • Handbook of Business Procedures
  • TRAVEL MANAGEMENT SERVICES 471-6641
  • TRAVEL SERVICES DESK 471-7821
  • OFFICE OF ACCOUNTING HELPLINE 471-8802

3
Press PF6 for help per screen
4
Enter ? for field level help
  • gtgtCREATION OF DOCUMENT R0VE5988149 SUCCESSFULLY
    COMPLETED CONTINUEltlt
  • DEFINE REQUEST FOR TRAVEL
    AUTHORIZATION - VE5 Year 04 05
  • Command VE5 Account __________ Misc
    _______________ Month MAR

  • Status CREATED -- COVER SHEET --
    Document ID R0VE5988149
  • Action ___ Summary DOCUMENT IN
    PROGRESS______________________________
  • Created 03/25/05 by ACGEM - MARTT, GARY E
  • Format 01___ Template
    Process Date
  • Travel Dates Begin ______ End ______
    Voucher Date 032505 DTN _______
  • RTA Nbr TV04307284 Designated HQ UT
    AUSTIN_____________________
  • VID Number ______________ Name
    ---------------------
  • Traveler Type _ Title
    ___________
  • SECTIONS
  • _ 1 Destination Code Locale
    Des Please mark to
  • _____
    indicate that
  • _____
    the trip is
  • _ 2 Purpose of Travel __
    of no cost to
  • Benefits to UT __
    the University.
  • Disposition of Duties __

5
Press PF10 for glossary terms
Press the F10 key, and enter the term you wish to
understand.
6
PF10 glossary terms
OTHER TRAVEL GLOSSARY TERMS FOREIGNPOINT-TO-PO
INTRTARTA ROUTINGTAX EXEMPTTRAVEL
ENCUMBRANCETRAVEL MANAGEMENT
7
Travel Management Services
8
Travel Services Desk
9
Frequently Asked Questions
10
Handbook of Business Procedures
11
Handbook of Business Procedures
Scroll Down to see more!
12
Handbook of Business Procedures
Scroll Down to see more!
13
How to create a Request for Travel Authorization
14
TRAVEL AUTHORIZATION
  • RTA REQUEST FOR TRAVEL AUTHORIZATION (VE5
    Document)
  • Approved BEFORE travel
  • Approved by supervisor or by someone over the
    travelers position (appointment)

15
TRAVEL AUTHORIZATION
  • PRIMARY PURPOSE APPROVES ABSENCE FROM
    HEADQUARTERS
  • ROUTES TO PRIMARY ACADEMIC APPOINTMENT FOR
    APPROVAL

16
TRAVEL AUTHORIZATION
  • SECONDARY PURPOSE APPROVES ENCUMBRANCES
  • ROUTES TO ACCOUNT FOR APPROVAL
  • SPECIAL NOTE Faculty Travel Grants will NEVER
    be encumbered!

17
TRAVEL AUTHORIZATION
  • An RTA NUMBER is assigned when VE5 is created
  • Example TV05123456This number will be needed
    later to create a travel reimbursement document
    (VP5).

18
VE5 Document Cover Sheet
Your Desk View must be authorized for VE5 with
U or S status to create one.
19
VE5 Document Cover Sheet
To create a VE5 document, enter NEW in the ACTION
field, and 01 (zero one) in the format field.
20
VE5 Document Cover Sheet
A document ID number will be assigned, with an
RTA number, and Designated Headquarters
21
VE5 Document Cover Sheet
  • gtgtUpdate to document R0VE5988148 successfully
    completed continueltlt
  • DEFINE REQUEST FOR TRAVEL
    AUTHORIZATION - VE5 Year 04 05
  • Command VE5 Account __________ Misc
    _______________ Month MAR

  • Status CREATED -- COVER SHEET --
    Document ID R0VE5988148
  • Action ___ Summary DOCUMENT IN
    PROGRESS______________________________
  • Created 03/25/05 by ACGEM - MARTT, GARY
    E
  • Format 01___ Template
    Process Date
  • Travel Dates Begin 020205 End 021205
    Voucher Date 032505 DTN _______
  • RTA Nbr TV04307285 Designated HQ UT
    AUSTIN_____________________
  • VID Number ?_____________ Name
  • Traveler Type _ Title
    _______________________
  • SECTIONS
  • _ 1 Destination Code Locale
    Description
  • _____
  • _____
  • _ 2 Purpose of Travel __
  • Benefits to UT __
  • Disposition of Duties __

Now enter the travel dates, and a ? in the VID
field to enter the travelers name.
22
VE5 Document Cover Sheet
You can also enter a summary however the RTA
will provide a good one later if you dont.
  • gtgtUpdate to document R0VE5988148 successfully
    completed continueltlt
  • DEFINE REQUEST FOR TRAVEL
    AUTHORIZATION - VE5 Year 04 05
  • Command VE5 Account __________ Misc
    _______________ Month MAR

  • Status CREATED -- COVER SHEET --
    Document ID R0VE5988148
  • Action ___ Summary DOCUMENT IN
    PROGRESS______________________________
  • Created 03/25/05 by ACGEM - MARTT, GARY
    E
  • Format 01___ Template
    Process Date
  • Travel Dates Begin 020205 End 021205
    Voucher Date 032505 DTN _______
  • RTA Nbr TV04307285 Designated HQ UT
    AUSTIN_____________________
  • VID Number ?_____________ Name
  • Traveler Type _ Title
    _______________________
  • SECTIONS
  • _ 1 Destination Code Locale
    Description
  • _____
  • _____
  • _ 2 Purpose of Travel __
  • Benefits to UT __
  • Disposition of Duties __

Now enter the travel dates, and a ? in the VID
field to enter the travelers name.
23
VID Table
  • -------------------------------------------------
    - ed continueltlt
  • gtgt Press ENTER to page forward ltlt
    VE5 Year 04 05

  • ________ Month MAR
  • Selection __
  • List Entities by,
    Document ID R0VE5988148
  • Name from EINSTEIN, ALBERT________________
    _______________________
  • ID from ____________________

  • ss Date
  • Expand Display to show 'A'ddresses, 'N'ames
    ate 032505 DTN _______
  • 'I'dentifiers, or 'P'ointers
    _________________
  • Name ID Type VI
  • 1 _ EINSTEIN, ALBERT 20000066666
    __________
  • 2 _ EINSTEIN, EDWIN F 20000077777
  • 3 _ EINSTEIN, ELIZABETH 20000091111
    iption
  • 4 _ EINSTEIN, RUTH 20000022222
  • 5 _ EINSTEIN'S INC 10000043333
  • 6 _ EINSTEIN'S PRINTING SERVI 10000055555
  • 7 _ EINSTRUCTION CORPORATION 10000099999
  • 8 _ EINSWEILER, LEE D 20000085554

This will open the VID table. Enter the
travelers name to search, then select their
address.
24
VE5 Document Cover Sheet
  • gtgtUpdate to document R0VE5988148 successfully
    completed continueltlt
  • DEFINE REQUEST FOR TRAVEL
    AUTHORIZATION - VE5 Year 04 05
  • Command VE5 Account __________ Misc
    _______________ Month MAR

  • Status CREATED -- COVER SHEET --
    Document ID R0VE5988148
  • Action ___ Summary DOCUMENT IN
    PROGRESS______________________________
  • Created 03/25/05 by ACGEM - MARTT, GARY
    E
  • Format 01___ Template
    Process Date
  • Travel Dates Begin 020205 End 021205
    Voucher Date 032505 DTN _______
  • RTA Nbr TV04307285 Designated HQ UT
    AUSTIN_____________________
  • VID Number 20000066666000 Name
    EINSTEIN, ALBERT
  • Traveler Type ? Title
    _______________________
  • SECTIONS
  • _ 1 Destination Code Locale
    Description
  • _____
  • _____
  • _ 2 Purpose of Travel __
  • Benefits to UT __
  • Disposition of Duties __

If the Travelers Type isnt provided, enter ?
to see your choices.
25
Traveler Types
  • gtgtUpdate to document R0VE5988148 successfully
    completed continueltlt
  • DEFINE REQUEST FOR TRAVEL
    AUTHORIZATION - VE5 Year 04 05
  • Command VE5 Account __________ Misc
    _______________ Month MAR

  • ----------------------------------------------
    ------ cument ID R0VE5988148

  • ___________________
  • Valid Traveler Types

  • ate
  • Choice _
    032505 DTN _______

  • _____________
  • Traveler Description
  • Type
    ______
  • E EMPLOYEE
  • N NON-EMPLOYEE
    on
  • P PROSPECTIVE EMPLOYEE
  • S STUDENT




Enter the appropriate traveler type.
26
VE5 Document Cover Sheet
  • gtgtUpdate to document R0VE5988148 successfully
    completed continueltlt
  • DEFINE REQUEST FOR TRAVEL
    AUTHORIZATION - VE5 Year 04 05
  • Command VE5 Account __________ Misc
    _______________ Month MAR

  • Status CREATED -- COVER SHEET --
    Document ID R0VE5988148
  • Action ___ Summary DOCUMENT IN
    PROGRESS______________________________
  • Created 03/25/05 by ACGEM - MARTT, GARY
    E
  • Format 01___ Template
    Process Date
  • Travel Dates Begin 020205 End 021205
    Voucher Date 032505 DTN _______
  • RTA Nbr TV04307285 Designated HQ UT
    AUSTIN_____________________
  • VID Number 20000066666000 Name EINSTEN,
    ALBERT
  • Traveler Type E Title
    PROFESSOR EMERITIS_____
  • SECTIONS
  • _ 1 Destination Code Locale
    Description
  • ?____
  • _____
  • _ 2 Purpose of Travel __
  • Benefits to UT __
  • Disposition of Duties __

Enter the Travelers Title if it isnt provided,
then enter ? to see a list of destinations.
27
Destination Table
  • -------------------------------------------------
    --------------------------

  • List of City Codes in the U.S.

  • Selection __ Mark to see foreign
    countries _
  • List City by Codes from ----- (State
    Prefix then City)
  • List by County from ------------------

  • Nr State City City
    County
  • Code
  • 1 Alabama ALANN ANNISTON
    CALHOUN
  • 2 Alabama ALAUB AUBURN
    LEE
  • 3 Alabama ALBAY BAYOU LA BATRE
    MOBILE
  • 4 Alabama ALBES BESSEMER
    JEFFERSON
  • 5 Alabama ALBIR BIRMINGHAM
    JEFFERSON
  • 6 Alabama ALCUL CULLMAN
    CULLMAN
  • 7 Alabama ALDAU DAUPHIN ISLAND
    MOBILE
  • 8 Alabama ALDOT DOTHAN
    HOUSTON
  • 9 Alabama ALFLO FLORENCE
    LAUDERDALE

Destination codes are listed in alphabetical
order by state and city.
28
Destination Table
  • -------------------------------------------------
    --------------------------

  • List of City Codes in the U.S.

  • Selection __ Mark to see foreign
    countries _
  • List City by Codes from TX--- (State
    Prefix then City)
  • List by County from ------------------

  • Nr State City City
    County
  • Code
  • 1 Texas TXABE ABERNATHY
    HALE
  • 2 Texas TXABI ABILENE
    TAYLOR
  • 3 Texas TXACK ACKERLY
    DAWSON
  • 4 Texas TXADD ADDISON
    DALLAS
  • 5 Texas TXADR ADRIAN
    OLDHAM
  • 6 Texas TXALB ALBANY
    SHACKELFORD
  • 7 Texas TXALI ALICE
    JIM WELLS
  • 8 Texas TXALL ALLEN
    COLLIN
  • 9 Texas TXALP ALPINE
    BREWSTER

Search by entering the postal code.
Destination codes are listed in alphabetical
order by state and city.
29
Destination Table
Select the code you want by number.
  • -------------------------------------------------
    --------------------------

  • List of City Codes in the U.S.

  • Selection __ Mark to see foreign
    countries _
  • List City by Codes from TX--- (State
    Prefix then City)
  • List by County from ------------------

  • Nr State City City
    County
  • Code
  • 1 Texas TXABE ABERNATHY
    HALE
  • 2 Texas TXABI ABILENE
    TAYLOR
  • 3 Texas TXACK ACKERLY
    DAWSON
  • 4 Texas TXADD ADDISON
    DALLAS
  • 5 Texas TXADR ADRIAN
    OLDHAM
  • 6 Texas TXALB ALBANY
    SHACKELFORD
  • 7 Texas TXALI ALICE
    JIM WELLS
  • 8 Texas TXALL ALLEN
    COLLIN
  • 9 Texas TXALP ALPINE
    BREWSTER

Search by entering the postal code.
Destination codes are listed in alphabetical
order by state and city.
30
Destination Table
FOREIGN COUNTRIES are listed on a separate table.
  • -------------------------------------------------
    --------------------------

  • List of City Codes in the U.S.

  • Selection __ Mark to see foreign
    countries _
  • List City by Codes from ----- (State
    Prefix then City)
  • List by County from ------------------

  • Nr State City City
    County
  • Code
  • 1 Alabama ALANN ANNISTON
    CALHOUN
  • 2 Alabama ALAUB AUBURN
    LEE
  • 3 Alabama ALBAY BAYOU LA BATRE
    MOBILE
  • 4 Alabama ALBES BESSEMER
    JEFFERSON
  • 5 Alabama ALBIR BIRMINGHAM
    JEFFERSON
  • 6 Alabama ALCUL CULLMAN
    CULLMAN
  • 7 Alabama ALDAU DAUPHIN ISLAND
    MOBILE
  • 8 Alabama ALDOT DOTHAN
    HOUSTON
  • 9 Alabama ALFLO FLORENCE
    LAUDERDALE

Note ALASKA HAWAII are on the Foreign
Countries List
31
Destination Table
  • -------------------------------------------------
    ------------- ------------

  • Please fill in as much information as possible
  • to add the city to the destination code table.


  • City _________________________
  • County _________________________
  • State _________________________
  • Country _________________________

  • Press enter to add or 'CLEAR' to cancel
    request.


  • N
  • -------------------------------------------------
    ------------- N
  • 6 Alabama ALCUL CULLMAN
    CULLMAN
  • 7 Alabama ALDAU DAUPHIN ISLAND
    MOBILE
  • 8 Alabama ALDOT DOTHAN
    HOUSTON
  • 9 Alabama ALFLO FLORENCE
    LAUDERDALE

Provide as much information as you can, then
press ENTER. A request will be sent to the
Travel Services Desk.
If the destination isnt listed, press the F2
key, and a request window will appear!
32
VE5 Document Cover Sheet
  • gtgt Enter additional information or enter an
    ACTION. ltlt
  • DEFINE REQUEST FOR TRAVEL
    AUTHORIZATION - VE5 Year 04 05
  • Command VE5 Account __________ Misc
    _______________ Month MAR

  • Status CREATED -- COVER SHEET --
    Document ID R0VE5988148
  • Action ___ Summary DOCUMENT IN
    PROGRESS______________________________
  • Created 03/25/05 by ACGEM - MARTT, GARY
    E
  • Format 01___ Template
    Process Date
  • Travel Dates Begin 020205 End 021205
    Voucher Date 032505 DTN _______
  • RTA Nbr TV04307285 Designated HQ UT
    AUSTIN_____________________
  • VID Number 20000066666000 Name
    EINSTEIN, ALBERT
  • Traveler Type E Title
    PROFESSOR EMERITIS_____
  • SECTIONS
  • X _ 1 Destination Code Locale
    Description
  • ALANN O
    ANNISTON, AL
  • UKLON F LONDON,
    UK
  • _ 2 Purpose of Travel __
  • Benefits to UT __
  • Disposition of Duties __

If you need to enter more than 2 destinations,
mark Section 1, and press ENTER.
33
VE5 Document Section 1
  • DESTINATION SUMMARY

  • Document ID R0VE5988148 SECTION 1 of
    04
  • -------------------------------------------------
    --------------------------

  • Destination Code Locale Code
    Destination
  • ALANN O
    ANNISTON, AL
  • UKLON F
    LONDON, UK
  • _____
  • _____
  • _____
  • _____
  • _____
  • _____
  • _____
  • _____



Section 1 will allow up to 10 destinations.
34
VE5 Document Cover Sheet
  • gtgt Enter additional information or enter an
    ACTION. ltlt
  • DEFINE REQUEST FOR TRAVEL
    AUTHORIZATION - VE5 Year 04 05
  • Command VE5 Account __________ Misc
    _______________ Month MAR

  • Status CREATED -- COVER SHEET --
    Document ID R0VE5988148
  • Action ___ Summary DOCUMENT IN
    PROGRESS______________________________
  • Created 03/25/05 by ACGEM - MARTT, GARY
    E
  • Format 01___ Template
    Process Date
  • Travel Dates Begin 020205 End 021205
    Voucher Date 032505 DTN _______
  • RTA Nbr TV04307285 Designated HQ UT
    AUSTIN_____________________
  • VID Number 20000066666000 Name
    EINSTEIN, ALBERT
  • Traveler Type E Title
    PROFESSOR EMERITIS_____
  • SECTIONS
  • X _ 1 Destination Code Locale
    Description
  • ALANN O
    ANNISTON, AL
  • UKLON F LONDON,
    UK
  • _ 2 Purpose of Travel __
  • Benefits to UT __
  • Disposition of Duties __

You are now ready to enter the Purpose Benefits
of Travel, and the Disposition of Duties.
Enter ? in the fields, if you need to see the
codes.
35
Travel Purposes
  • -------------------------------------------------
    ---

  • List of Purpose Codes

  • Select Nbr __

  • Code Description
  • 01 Attend meeting, conference, etc.
  • 02 Conduct lecture or teach course.
  • 03 Perform research activities.
  • 04 Participate or officiate in an event.
  • 05 Recruit prospective employee or
    student.
  • 06 Site or field visit.
  • 07 Serve as expert witness.
  • 08 Present original research paper.
  • 09 Fundraising.
  • 10 Negotiate a contract.

  • Press ENTER to Continue or CLEAR to cancel.

Enter the Code Number to fill in the appropriate
purpose(s).
36
Travel Benefits
  • -------------------------------------------------
    ---

  • List of Benefits to UT

  • Select Nbr __

  • Code Description
  • 01 Help accomplish research objectives.
  • 02 Help fulfill contract provisions.
  • 03 Enhance grad/undergrad curriculum.
  • 04 Enhance performance of job duties.
  • 05 Enhance University operations.
  • 06 Enhance reputation of the University.
  • 07 Raise funds for faculty/student
    support.
  • 99 Other (Specify in moreable)



  • Press ENTER to Continue or CLEAR to cancel.

Enter the Code Number to fill in the appropriate
benefit(s).
37
Disposition of Duties
  • -------------------------------------------------
    ---

  • List of Disposition of Duties

  • Select Nbr __

  • Code Description
  • 01 No classes missed.
  • 02 Duties assumed by colleagues or staff.
  • 03 Duties require travel.
  • 04 Duties held until return.
  • 99 Other (Specify in moreable)






  • Press ENTER to Continue or CLEAR to cancel.

Enter the Code Number to fill in the disposition
of duties.
38
VE5 Document Section 2
  • REASONS FOR TRAVELING

  • Document ID R0VE5988148 Section 2 of 04
  • --------------------------------------------------
    --------------------------
  • Purpose __
  • __
  • __
  • __
  • __
  • Benefits to UT __
  • __
  • __
  • __
  • __
  • Disposition of Duties
  • __
  • __
  • __

Section 2 will allow up to 5 purposes, 5
benefits, and 5 dispositions of duties.
39
VE5 Document Cover Sheet
  • gtgtUpdate to document R0VE5988148 successfully
    completed continueltlt
  • DEFINE REQUEST FOR TRAVEL
    AUTHORIZATION - VE5 Year 04 05
  • Command VE5 Account __________ Misc
    _______________ Month MAR

  • Status CREATED -- COVER SHEET --
    Document ID R0VE5988148
  • Action ___ Summary DOCUMENT IN
    PROGRESS______________________________
  • Created 03/25/05 by ACGEM - MARTT, GARY
    E
  • Format 01___ Template
    Process Date
  • Travel Dates Begin 020205 End 021205
    Voucher Date 032505 DTN _______
  • RTA Nbr TV04307285 Designated HQ UT
    AUSTIN_____________________
  • VID Number 20000066666000 Name
    EINSTEIN, ALBERT
  • Traveler Type E Title
    PROFESSOR EMERITIS_____
  • SECTIONS
  • X _ 1 Destination Code Locale
    Description
  • ALANN O
    ANNISTON, AL
  • UKLON F LONDON,
    UK
  • _ 2 Purpose of Travel 01 Attend
    meeting, conference, etc.
  • Benefits to UT 02 Help fulfill
    contract provisions.
  • Disposition of Duties 03 Duties
    require travel.

Special information must be provided for any
travel to Washington, DC.
40
VE5 Document Section W
  • WASHINGTON, DC TRAVEL
    INFORMATION


  • Document ID R0VE5988148
    Section W of 04
  • -------------------------------------------------
    ---------------------------

  • PRIMARY Committees/Offices/Agencies/Organiz
    ations TO BE VISITED

  • Purpose __

  • Visit 1 Date ______ (mmddyy)
  • Name _________________________
    (Person traveler is going to see)
  • Organization ________________________
    __________________________

  • Visit 2 Date ______ (mmddyy)
  • Name _________________________
  • Organization ________________________
    __________________________


41
VE5 Document Section W
  • -------------------------------------------------
    ---

  • Purpose Codes for Wash, DC travel

  • Select Nbr __
    Section W of 04

  • ---------------------
  • Code Description
  • 41 Federal congressional testimony.
    TO BE VISITED
  • 42 Federal congressional visit.
  • 43 Agency visit (general).
  • 44 Agency visit (grant follow-up).
  • 45 Public interest grp or prof assoc mtg.
  • 98 Other (Specify in moreable)
    eler is going to see)

  • ____________________




  • ____________________


42
VE5 Document Cover Sheet
  • gtgtUpdate to document R0VE5988148 successfully
    completed continueltlt
  • DEFINE REQUEST FOR TRAVEL
    AUTHORIZATION - VE5 Year 04 05
  • Command VE5 Account __________ Misc
    _______________ Month MAR

  • Status CREATED -- COVER SHEET --
    Document ID R0VE5988148
  • Action ___ Summary DOCUMENT IN
    PROGRESS______________________________
  • Created 03/25/05 by ACGEM - MARTT, GARY
    E
  • Format 01___ Template
    Process Date
  • Travel Dates Begin 020205 End 021205
    Voucher Date 032505 DTN _______
  • RTA Nbr TV04307285 Designated HQ UT
    AUSTIN_____________________
  • VID Number 20000066666000 Name
    EINSTEIN, ALBERT
  • Traveler Type E Title
    PROFESSOR EMERITIS_____
  • SECTIONS
  • X _ 1 Destination Code Locale
    Description
  • ALANN O
    ANNISTON, AL
  • UKLON F LONDON,
    UK
  • _ 2 Purpose of Travel 01 Attend
    meeting, conference, etc.
  • Benefits to UT 02 Help fulfill
    contract provisions.
  • Disposition of Duties 03 Duties
    require travel.

No Cost may be selected only for appointed
employees.
43
VE5 Document Cover Sheet
  • gtgtUpdate to document R0VE5988148 successfully
    completed continueltlt
  • DEFINE REQUEST FOR TRAVEL
    AUTHORIZATION - VE5 Year 04 05
  • Command VE5 Account __________ Misc
    _______________ Month MAR

  • Status CREATED -- COVER SHEET --
    Document ID R0VE5988148
  • Action ___ Summary DOCUMENT IN
    PROGRESS______________________________
  • Created 03/25/05 by ACGEM - MARTT, GARY
    E
  • Format 01___ Template
    Process Date
  • Travel Dates Begin 020205 End 021205
    Voucher Date 032505 DTN _______
  • RTA Nbr TV04307285 Designated HQ UT
    AUSTIN_____________________
  • VID Number 20000066666000 Name
    EINSTEIN, ALBERT
  • Traveler Type E Title
    PROFESSOR EMERITIS_____
  • SECTIONS
  • X _ 1 Destination Code Locale
    Description
  • ALANN O
    ANNISTON, AL
  • UKLON F LONDON,
    UK
  • _ 2 Purpose of Travel 01 Attend
    meeting, conference, etc.
  • Benefits to UT 02 Help fulfill
    contract provisions.
  • Disposition of Duties 03 Duties
    require travel.

No Cost may be selected only for appointed
employees.
Otherwise Account Information must be provided in
Section 3
44
VE5 Document Section 3
  • gtgt Make updates or Press ENTER to return ltlt
  • ACCOUNT INFORMATION
  • Document ID S0VE5983012
    Section 3 of 04
  • --------------------------------------------------
    -------------------------
  • NO COST TO UT _

  • Object
  • Account Code
    Amount
  • __________
    ___________
  • __________
    ___________
  • __________
    ___________
  • __________
    ___________
  • __________
    ___________
  • TOTAL


  • --------------------------------------------------
    -------------------------
  • OPTIONAL EXPENDITURE BREAKDOWN
  • MEALS
    ___________

Section 3 provides account information.
45
VE5 Document Section 3
  • gtgt Update successful, press ENTER to return ltlt
  • ACCOUNT INFORMATION
  • Document ID S0VE5983012
    Section 3 of 04
  • --------------------------------------------------
    -------------------------
  • NO COST TO UT _

  • Object
  • Account Code
    Amount
  • 2075010051
    325.00
  • 1402200075 0510
    100.00
  • 1902200175 0510
    200.00
  • __________
    ___________
  • __________
    ___________
  • TOTAL
    625.00


  • --------------------------------------------------
    -------------------------
  • OPTIONAL EXPENDITURE BREAKDOWN
  • MEALS
    ___________

Faculty Travel Grant is listed first and is
not encumbered
Section 3 provides account information.
46
VE5 Document Section 3
  • gtgt Update successful, press ENTER to return ltlt
  • ACCOUNT INFORMATION
  • Document ID S0VE5983012
    Section 3 of 04
  • --------------------------------------------------
    -------------------------
  • NO COST TO UT _

  • Object
  • Account Code
    Amount
  • 2075010051
    325.00
  • 1402200075 0510
    100.00
  • 1902200175 0510
    200.00
  • __________
    ___________
  • __________
    ___________
  • TOTAL
    625.00


  • --------------------------------------------------
    -------------------------
  • OPTIONAL EXPENDITURE BREAKDOWN
  • MEALS
    ___________

Faculty Travel Grant is listed first and is
not encumbered
All other accounts are automatically encumbered!
Section 3 provides account information.
47
VE5 Document Section 3
  • Based on the traveler destinations, acct
    1402200010 cannot be used
  • ACCOUNT INFORMATION
  • Document ID S0VE5983012
    Section 3 of 04
  • --------------------------------------------------
    -------------------------
  • NO COST TO UT _

  • Object
  • Account Code
    Amount
  • 2075010051
    325.00
  • 1402200010 0510
    100.00
  • 1902200175 0510
    200.00
  • __________
    ___________
  • __________
    ___________
  • TOTAL
    625.00


  • --------------------------------------------------
    -------------------------
  • OPTIONAL EXPENDITURE BREAKDOWN
  • MEALS
    ___________

The RTA audits 26 accounts to verify that the
accounts are active during the travel dates. The
RTA also audits all accounts listed to verify
that they will allow travel based on destination
and traveler type.
48
VE5 Document Section 3
OPTIONAL EXPENDITURE BREAKDOWN is REQUIRED for
non-employees and prospective employees!
  • gtgt Make updates or Press ENTER to return ltlt
  • ACCOUNT INFORMATION
  • Document ID S0VE5983012
    Section 3 of 04
  • --------------------------------------------------
    -------------------------
  • NO COST TO UT _

  • Object
  • Account Code
    Amount
  • 2075010051
    325.00
  • 1402200075 0510
    100.00
  • 1902200175 0510
    200.00
  • __________
    ___________
  • __________
    ___________
  • TOTAL
    625.00


  • --------------------------------------------------
    -------------------------
  • OPTIONAL EXPENDITURE BREAKDOWN
  • MEALS
    200.00

49
VE5 Document Section 3
  • gtgt Total of amounts by account must equal
    estimated amounts. ltlt
  • ACCOUNT INFORMATION
  • Document ID S0VE5983012
    Section 3 of 04
  • --------------------------------------------------
    -------------------------
  • NO COST TO UT _

  • Object
  • Account Code
    Amount
  • 2075010051
    325.00
  • 1402200075 0510
    100.00
  • 1902200175 0510
    200.00
  • __________
    ___________
  • __________
    ___________
  • TOTAL
    625.00


  • --------------------------------------------------
    -------------------------
  • OPTIONAL EXPENDITURE BREAKDOWN
  • MEALS
    200.00

The total amount must balance with the total of
expenditure breakdown.
50
VE5 Document Section 4
  • -------------------------------------------------
    ----------------------------
  • gtgt Final page of departmental transactions ltlt
  • Action ___ DEPARTMENT CODES
    Section 04 of 04
  • -----------------------------------------------
    --------------------------
  • Transaction Date 042106 Month ___
    Start at Account __________

  • Audit Codes? N
  • ACCT NBR LEDGER DESCRIPTION
    TYPE AMOUNT D/C

  • DTN TAG A TAG B COMMENTS
  • 1 1402200075 EINSTEIN, ALB____________ EN
    100.00 D
  • ___ ___ _____ _______
    _________ ______________
  • _______ _ _ ___________________
    _____________________
  • 2 1902200175 EINSTEIN, ALB____________ EN
    200.00 D
  • ___ ___ _____ _______
    _________ ______________
  • _______ _ _ ___________________
    _____________________





Section 4 is available for encumbrance
transactions.
51
VE5 Document Cover Sheet
  • gtgt Enter additional information or enter an
    ACTION. ltlt
  • DEFINE REQUEST FOR TRAVEL
    AUTHORIZATION - VE5 Year 04 05
  • Command VE5 Account __________ Misc
    R0VE5988148____ Month MAR

  • Status CREATED -- COVER SHEET --
    Document ID R0VE5988148
  • Action VER Summary DOCUMENT IN
    PROGRESS______________________________
  • Created 03/25/05 by ACGEM - MARTT, GARY
    E
  • Format 01___ Template
    Process Date
  • Travel Dates Begin 020205 End 021205
    Voucher Date 032505 DTN _______
  • RTA Nbr TV04307285 Designated HQ UT
    AUSTIN_____________________
  • VID Number 20000066666000 Name
    EINSTEIN, ALBERT
  • Traveler Type E Title
    PROFESSOR EMERITIS_____
  • SECTIONS
  • X _ 1 Destination Code Locale
    Description
  • ALANN O
    ANNISTON, AL
  • UKLON F LONDON,
    UK
  • _ 2 Purpose of Travel 01 Attend
    meeting, conference, etc.
  • Benefits to UT 02 Help fulfill
    contract provisions.
  • Disposition of Duties 03 Duties
    require travel.

When the document is finished, enter VER in the
action field to verify its accuracy.
52
VE5 Document Cover Sheet
  • gtgt YOUR VOUCHER IS VERIFIED AS CORRECT ltlt
  • DEFINE REQUEST FOR TRAVEL
    AUTHORIZATION - VE5 Year 04 05
  • Command VE5 Account __________ Misc
    R0VE5988148____ Month MAR

  • Status CREATED -- COVER SHEET --
    Document ID R0VE5988148
  • Action ___ Summary 050202 EINSTEIN, ALB
    - LONDON, UK_______________
  • Created 03/25/05 by ACGEM - MARTT, GARY E
  • Format 01___ Template
    Process Date
  • Travel Dates Begin 020205 End 021205
    Voucher Date 032505 DTN _______
  • RTA Nbr TV04307285 Designated HQ UT
    AUSTIN_____________________
  • VID Number 20000066666000 Name EINSTEIN,
    ALBERT
  • Traveler Type E Title PROFESSOR
    EMERITIS_____
  • SECTIONS
  • X _ 1 Destination Code Locale
    Description
  • ALANN O ANNISTON,
    AL
  • UKLON F LONDON,
    UK
  • _ 2 Purpose of Travel 01 Attend
    meeting, conference, etc. gt
  • Benefits to UT 02 Help fulfill
    contract provisions. gt
  • Disposition of Duties 03 Duties
    require travel.

A Summary is automatically created based on
travel date and destination.
When the VE5 is verified as correct, enter APP
to approve the document.
53
VE5 Document Cover Sheet
  • gtgt YOUR VOUCHER IS VERIFIED AS CORRECT ltlt
  • DEFINE REQUEST FOR TRAVEL
    AUTHORIZATION - VE5 Year 04 05
  • Command VE5 Account __________ Misc
    R0VE5988148____ Month MAR

  • Status CREATED -- COVER SHEET --
    Document ID R0VE5988148
  • Action app Summary 050202 EIN
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