Title: ELECTRONIC TRAVEL AUTHORIZATIONS
1ELECTRONIC TRAVEL AUTHORIZATIONS
2TRAVEL RESOURCES
- ON-LINE HELP (in DEFINE)
- PF6 per screen
- ? per field
- PF10 glossary terms like Travel RTA
Routing - ON-LINE HELP (on the web)
- Frequently Asked Questions
- Handbook of Business Procedures
- TRAVEL MANAGEMENT SERVICES 471-6641
- TRAVEL SERVICES DESK 471-7821
- OFFICE OF ACCOUNTING HELPLINE 471-8802
3Press PF6 for help per screen
4Enter ? for field level help
- gtgtCREATION OF DOCUMENT R0VE5988149 SUCCESSFULLY
COMPLETED CONTINUEltlt - DEFINE REQUEST FOR TRAVEL
AUTHORIZATION - VE5 Year 04 05 - Command VE5 Account __________ Misc
_______________ Month MAR -
- Status CREATED -- COVER SHEET --
Document ID R0VE5988149 - Action ___ Summary DOCUMENT IN
PROGRESS______________________________ - Created 03/25/05 by ACGEM - MARTT, GARY E
- Format 01___ Template
Process Date - Travel Dates Begin ______ End ______
Voucher Date 032505 DTN _______ - RTA Nbr TV04307284 Designated HQ UT
AUSTIN_____________________ - VID Number ______________ Name
--------------------- - Traveler Type _ Title
___________ - SECTIONS
- _ 1 Destination Code Locale
Des Please mark to - _____
indicate that - _____
the trip is - _ 2 Purpose of Travel __
of no cost to - Benefits to UT __
the University. - Disposition of Duties __
5Press PF10 for glossary terms
Press the F10 key, and enter the term you wish to
understand.
6PF10 glossary terms
OTHER TRAVEL GLOSSARY TERMS FOREIGNPOINT-TO-PO
INTRTARTA ROUTINGTAX EXEMPTTRAVEL
ENCUMBRANCETRAVEL MANAGEMENT
7Travel Management Services
8Travel Services Desk
9Frequently Asked Questions
10Handbook of Business Procedures
11Handbook of Business Procedures
Scroll Down to see more!
12Handbook of Business Procedures
Scroll Down to see more!
13How to create a Request for Travel Authorization
14TRAVEL AUTHORIZATION
- RTA REQUEST FOR TRAVEL AUTHORIZATION (VE5
Document) - Approved BEFORE travel
- Approved by supervisor or by someone over the
travelers position (appointment)
15TRAVEL AUTHORIZATION
- PRIMARY PURPOSE APPROVES ABSENCE FROM
HEADQUARTERS - ROUTES TO PRIMARY ACADEMIC APPOINTMENT FOR
APPROVAL
16TRAVEL AUTHORIZATION
- SECONDARY PURPOSE APPROVES ENCUMBRANCES
- ROUTES TO ACCOUNT FOR APPROVAL
- SPECIAL NOTE Faculty Travel Grants will NEVER
be encumbered!
17TRAVEL AUTHORIZATION
- An RTA NUMBER is assigned when VE5 is created
- Example TV05123456This number will be needed
later to create a travel reimbursement document
(VP5).
18VE5 Document Cover Sheet
Your Desk View must be authorized for VE5 with
U or S status to create one.
19VE5 Document Cover Sheet
To create a VE5 document, enter NEW in the ACTION
field, and 01 (zero one) in the format field.
20VE5 Document Cover Sheet
A document ID number will be assigned, with an
RTA number, and Designated Headquarters
21VE5 Document Cover Sheet
- gtgtUpdate to document R0VE5988148 successfully
completed continueltlt - DEFINE REQUEST FOR TRAVEL
AUTHORIZATION - VE5 Year 04 05 - Command VE5 Account __________ Misc
_______________ Month MAR -
- Status CREATED -- COVER SHEET --
Document ID R0VE5988148 - Action ___ Summary DOCUMENT IN
PROGRESS______________________________ - Created 03/25/05 by ACGEM - MARTT, GARY
E - Format 01___ Template
Process Date - Travel Dates Begin 020205 End 021205
Voucher Date 032505 DTN _______ - RTA Nbr TV04307285 Designated HQ UT
AUSTIN_____________________ - VID Number ?_____________ Name
- Traveler Type _ Title
_______________________ - SECTIONS
- _ 1 Destination Code Locale
Description - _____
- _____
- _ 2 Purpose of Travel __
- Benefits to UT __
- Disposition of Duties __
Now enter the travel dates, and a ? in the VID
field to enter the travelers name.
22VE5 Document Cover Sheet
You can also enter a summary however the RTA
will provide a good one later if you dont.
- gtgtUpdate to document R0VE5988148 successfully
completed continueltlt - DEFINE REQUEST FOR TRAVEL
AUTHORIZATION - VE5 Year 04 05 - Command VE5 Account __________ Misc
_______________ Month MAR -
- Status CREATED -- COVER SHEET --
Document ID R0VE5988148 - Action ___ Summary DOCUMENT IN
PROGRESS______________________________ - Created 03/25/05 by ACGEM - MARTT, GARY
E - Format 01___ Template
Process Date - Travel Dates Begin 020205 End 021205
Voucher Date 032505 DTN _______ - RTA Nbr TV04307285 Designated HQ UT
AUSTIN_____________________ - VID Number ?_____________ Name
- Traveler Type _ Title
_______________________ - SECTIONS
- _ 1 Destination Code Locale
Description - _____
- _____
- _ 2 Purpose of Travel __
- Benefits to UT __
- Disposition of Duties __
Now enter the travel dates, and a ? in the VID
field to enter the travelers name.
23VID Table
- -------------------------------------------------
- ed continueltlt - gtgt Press ENTER to page forward ltlt
VE5 Year 04 05 -
________ Month MAR - Selection __
- List Entities by,
Document ID R0VE5988148 - Name from EINSTEIN, ALBERT________________
_______________________ - ID from ____________________
-
ss Date - Expand Display to show 'A'ddresses, 'N'ames
ate 032505 DTN _______ - 'I'dentifiers, or 'P'ointers
_________________ - Name ID Type VI
- 1 _ EINSTEIN, ALBERT 20000066666
__________ - 2 _ EINSTEIN, EDWIN F 20000077777
- 3 _ EINSTEIN, ELIZABETH 20000091111
iption - 4 _ EINSTEIN, RUTH 20000022222
- 5 _ EINSTEIN'S INC 10000043333
- 6 _ EINSTEIN'S PRINTING SERVI 10000055555
- 7 _ EINSTRUCTION CORPORATION 10000099999
- 8 _ EINSWEILER, LEE D 20000085554
This will open the VID table. Enter the
travelers name to search, then select their
address.
24VE5 Document Cover Sheet
- gtgtUpdate to document R0VE5988148 successfully
completed continueltlt - DEFINE REQUEST FOR TRAVEL
AUTHORIZATION - VE5 Year 04 05 - Command VE5 Account __________ Misc
_______________ Month MAR -
- Status CREATED -- COVER SHEET --
Document ID R0VE5988148 - Action ___ Summary DOCUMENT IN
PROGRESS______________________________ - Created 03/25/05 by ACGEM - MARTT, GARY
E - Format 01___ Template
Process Date - Travel Dates Begin 020205 End 021205
Voucher Date 032505 DTN _______ - RTA Nbr TV04307285 Designated HQ UT
AUSTIN_____________________ - VID Number 20000066666000 Name
EINSTEIN, ALBERT - Traveler Type ? Title
_______________________ - SECTIONS
- _ 1 Destination Code Locale
Description - _____
- _____
- _ 2 Purpose of Travel __
- Benefits to UT __
- Disposition of Duties __
If the Travelers Type isnt provided, enter ?
to see your choices.
25Traveler Types
- gtgtUpdate to document R0VE5988148 successfully
completed continueltlt - DEFINE REQUEST FOR TRAVEL
AUTHORIZATION - VE5 Year 04 05 - Command VE5 Account __________ Misc
_______________ Month MAR -
- ----------------------------------------------
------ cument ID R0VE5988148 -
___________________ - Valid Traveler Types
-
ate - Choice _
032505 DTN _______ -
_____________ - Traveler Description
- Type
______ - E EMPLOYEE
- N NON-EMPLOYEE
on - P PROSPECTIVE EMPLOYEE
- S STUDENT
-
-
-
Enter the appropriate traveler type.
26VE5 Document Cover Sheet
- gtgtUpdate to document R0VE5988148 successfully
completed continueltlt - DEFINE REQUEST FOR TRAVEL
AUTHORIZATION - VE5 Year 04 05 - Command VE5 Account __________ Misc
_______________ Month MAR -
- Status CREATED -- COVER SHEET --
Document ID R0VE5988148 - Action ___ Summary DOCUMENT IN
PROGRESS______________________________ - Created 03/25/05 by ACGEM - MARTT, GARY
E - Format 01___ Template
Process Date - Travel Dates Begin 020205 End 021205
Voucher Date 032505 DTN _______ - RTA Nbr TV04307285 Designated HQ UT
AUSTIN_____________________ - VID Number 20000066666000 Name EINSTEN,
ALBERT - Traveler Type E Title
PROFESSOR EMERITIS_____ - SECTIONS
- _ 1 Destination Code Locale
Description - ?____
- _____
- _ 2 Purpose of Travel __
- Benefits to UT __
- Disposition of Duties __
Enter the Travelers Title if it isnt provided,
then enter ? to see a list of destinations.
27Destination Table
- -------------------------------------------------
-------------------------- -
- List of City Codes in the U.S.
-
- Selection __ Mark to see foreign
countries _ - List City by Codes from ----- (State
Prefix then City) - List by County from ------------------
-
- Nr State City City
County - Code
- 1 Alabama ALANN ANNISTON
CALHOUN - 2 Alabama ALAUB AUBURN
LEE - 3 Alabama ALBAY BAYOU LA BATRE
MOBILE - 4 Alabama ALBES BESSEMER
JEFFERSON - 5 Alabama ALBIR BIRMINGHAM
JEFFERSON - 6 Alabama ALCUL CULLMAN
CULLMAN - 7 Alabama ALDAU DAUPHIN ISLAND
MOBILE - 8 Alabama ALDOT DOTHAN
HOUSTON - 9 Alabama ALFLO FLORENCE
LAUDERDALE
Destination codes are listed in alphabetical
order by state and city.
28Destination Table
- -------------------------------------------------
-------------------------- -
- List of City Codes in the U.S.
-
- Selection __ Mark to see foreign
countries _ - List City by Codes from TX--- (State
Prefix then City) - List by County from ------------------
-
- Nr State City City
County - Code
- 1 Texas TXABE ABERNATHY
HALE - 2 Texas TXABI ABILENE
TAYLOR - 3 Texas TXACK ACKERLY
DAWSON - 4 Texas TXADD ADDISON
DALLAS - 5 Texas TXADR ADRIAN
OLDHAM - 6 Texas TXALB ALBANY
SHACKELFORD - 7 Texas TXALI ALICE
JIM WELLS - 8 Texas TXALL ALLEN
COLLIN - 9 Texas TXALP ALPINE
BREWSTER
Search by entering the postal code.
Destination codes are listed in alphabetical
order by state and city.
29Destination Table
Select the code you want by number.
- -------------------------------------------------
-------------------------- -
- List of City Codes in the U.S.
-
- Selection __ Mark to see foreign
countries _ - List City by Codes from TX--- (State
Prefix then City) - List by County from ------------------
-
- Nr State City City
County - Code
- 1 Texas TXABE ABERNATHY
HALE - 2 Texas TXABI ABILENE
TAYLOR - 3 Texas TXACK ACKERLY
DAWSON - 4 Texas TXADD ADDISON
DALLAS - 5 Texas TXADR ADRIAN
OLDHAM - 6 Texas TXALB ALBANY
SHACKELFORD - 7 Texas TXALI ALICE
JIM WELLS - 8 Texas TXALL ALLEN
COLLIN - 9 Texas TXALP ALPINE
BREWSTER
Search by entering the postal code.
Destination codes are listed in alphabetical
order by state and city.
30Destination Table
FOREIGN COUNTRIES are listed on a separate table.
- -------------------------------------------------
-------------------------- -
- List of City Codes in the U.S.
-
- Selection __ Mark to see foreign
countries _ - List City by Codes from ----- (State
Prefix then City) - List by County from ------------------
-
- Nr State City City
County - Code
- 1 Alabama ALANN ANNISTON
CALHOUN - 2 Alabama ALAUB AUBURN
LEE - 3 Alabama ALBAY BAYOU LA BATRE
MOBILE - 4 Alabama ALBES BESSEMER
JEFFERSON - 5 Alabama ALBIR BIRMINGHAM
JEFFERSON - 6 Alabama ALCUL CULLMAN
CULLMAN - 7 Alabama ALDAU DAUPHIN ISLAND
MOBILE - 8 Alabama ALDOT DOTHAN
HOUSTON - 9 Alabama ALFLO FLORENCE
LAUDERDALE
Note ALASKA HAWAII are on the Foreign
Countries List
31Destination Table
- -------------------------------------------------
------------- ------------ -
- Please fill in as much information as possible
- to add the city to the destination code table.
-
-
- City _________________________
- County _________________________
- State _________________________
- Country _________________________
-
- Press enter to add or 'CLEAR' to cancel
request. -
-
N - -------------------------------------------------
------------- N - 6 Alabama ALCUL CULLMAN
CULLMAN - 7 Alabama ALDAU DAUPHIN ISLAND
MOBILE - 8 Alabama ALDOT DOTHAN
HOUSTON - 9 Alabama ALFLO FLORENCE
LAUDERDALE
Provide as much information as you can, then
press ENTER. A request will be sent to the
Travel Services Desk.
If the destination isnt listed, press the F2
key, and a request window will appear!
32VE5 Document Cover Sheet
- gtgt Enter additional information or enter an
ACTION. ltlt - DEFINE REQUEST FOR TRAVEL
AUTHORIZATION - VE5 Year 04 05 - Command VE5 Account __________ Misc
_______________ Month MAR -
- Status CREATED -- COVER SHEET --
Document ID R0VE5988148 - Action ___ Summary DOCUMENT IN
PROGRESS______________________________ - Created 03/25/05 by ACGEM - MARTT, GARY
E - Format 01___ Template
Process Date - Travel Dates Begin 020205 End 021205
Voucher Date 032505 DTN _______ - RTA Nbr TV04307285 Designated HQ UT
AUSTIN_____________________ - VID Number 20000066666000 Name
EINSTEIN, ALBERT - Traveler Type E Title
PROFESSOR EMERITIS_____ - SECTIONS
- X _ 1 Destination Code Locale
Description - ALANN O
ANNISTON, AL - UKLON F LONDON,
UK - _ 2 Purpose of Travel __
- Benefits to UT __
- Disposition of Duties __
If you need to enter more than 2 destinations,
mark Section 1, and press ENTER.
33VE5 Document Section 1
-
- DESTINATION SUMMARY
-
- Document ID R0VE5988148 SECTION 1 of
04 - -------------------------------------------------
-------------------------- -
- Destination Code Locale Code
Destination - ALANN O
ANNISTON, AL - UKLON F
LONDON, UK - _____
- _____
- _____
- _____
- _____
- _____
- _____
- _____
-
-
Section 1 will allow up to 10 destinations.
34VE5 Document Cover Sheet
- gtgt Enter additional information or enter an
ACTION. ltlt - DEFINE REQUEST FOR TRAVEL
AUTHORIZATION - VE5 Year 04 05 - Command VE5 Account __________ Misc
_______________ Month MAR -
- Status CREATED -- COVER SHEET --
Document ID R0VE5988148 - Action ___ Summary DOCUMENT IN
PROGRESS______________________________ - Created 03/25/05 by ACGEM - MARTT, GARY
E - Format 01___ Template
Process Date - Travel Dates Begin 020205 End 021205
Voucher Date 032505 DTN _______ - RTA Nbr TV04307285 Designated HQ UT
AUSTIN_____________________ - VID Number 20000066666000 Name
EINSTEIN, ALBERT - Traveler Type E Title
PROFESSOR EMERITIS_____ - SECTIONS
- X _ 1 Destination Code Locale
Description - ALANN O
ANNISTON, AL - UKLON F LONDON,
UK - _ 2 Purpose of Travel __
- Benefits to UT __
- Disposition of Duties __
You are now ready to enter the Purpose Benefits
of Travel, and the Disposition of Duties.
Enter ? in the fields, if you need to see the
codes.
35Travel Purposes
- -------------------------------------------------
--- -
- List of Purpose Codes
-
- Select Nbr __
-
- Code Description
- 01 Attend meeting, conference, etc.
- 02 Conduct lecture or teach course.
- 03 Perform research activities.
- 04 Participate or officiate in an event.
- 05 Recruit prospective employee or
student. - 06 Site or field visit.
- 07 Serve as expert witness.
- 08 Present original research paper.
- 09 Fundraising.
- 10 Negotiate a contract.
-
- Press ENTER to Continue or CLEAR to cancel.
Enter the Code Number to fill in the appropriate
purpose(s).
36Travel Benefits
- -------------------------------------------------
--- -
- List of Benefits to UT
-
- Select Nbr __
-
- Code Description
- 01 Help accomplish research objectives.
- 02 Help fulfill contract provisions.
- 03 Enhance grad/undergrad curriculum.
- 04 Enhance performance of job duties.
- 05 Enhance University operations.
- 06 Enhance reputation of the University.
- 07 Raise funds for faculty/student
support. - 99 Other (Specify in moreable)
-
-
-
- Press ENTER to Continue or CLEAR to cancel.
Enter the Code Number to fill in the appropriate
benefit(s).
37Disposition of Duties
- -------------------------------------------------
--- -
- List of Disposition of Duties
-
- Select Nbr __
-
- Code Description
- 01 No classes missed.
- 02 Duties assumed by colleagues or staff.
- 03 Duties require travel.
- 04 Duties held until return.
- 99 Other (Specify in moreable)
-
-
-
-
-
-
- Press ENTER to Continue or CLEAR to cancel.
Enter the Code Number to fill in the disposition
of duties.
38VE5 Document Section 2
- REASONS FOR TRAVELING
-
- Document ID R0VE5988148 Section 2 of 04
- --------------------------------------------------
-------------------------- - Purpose __
- __
- __
- __
- __
- Benefits to UT __
- __
- __
- __
- __
- Disposition of Duties
- __
- __
- __
Section 2 will allow up to 5 purposes, 5
benefits, and 5 dispositions of duties.
39VE5 Document Cover Sheet
- gtgtUpdate to document R0VE5988148 successfully
completed continueltlt - DEFINE REQUEST FOR TRAVEL
AUTHORIZATION - VE5 Year 04 05 - Command VE5 Account __________ Misc
_______________ Month MAR -
- Status CREATED -- COVER SHEET --
Document ID R0VE5988148 - Action ___ Summary DOCUMENT IN
PROGRESS______________________________ - Created 03/25/05 by ACGEM - MARTT, GARY
E - Format 01___ Template
Process Date - Travel Dates Begin 020205 End 021205
Voucher Date 032505 DTN _______ - RTA Nbr TV04307285 Designated HQ UT
AUSTIN_____________________ - VID Number 20000066666000 Name
EINSTEIN, ALBERT - Traveler Type E Title
PROFESSOR EMERITIS_____ - SECTIONS
- X _ 1 Destination Code Locale
Description - ALANN O
ANNISTON, AL - UKLON F LONDON,
UK - _ 2 Purpose of Travel 01 Attend
meeting, conference, etc. - Benefits to UT 02 Help fulfill
contract provisions. - Disposition of Duties 03 Duties
require travel.
Special information must be provided for any
travel to Washington, DC.
40VE5 Document Section W
-
- WASHINGTON, DC TRAVEL
INFORMATION -
-
- Document ID R0VE5988148
Section W of 04 - -------------------------------------------------
--------------------------- -
- PRIMARY Committees/Offices/Agencies/Organiz
ations TO BE VISITED -
- Purpose __
-
- Visit 1 Date ______ (mmddyy)
- Name _________________________
(Person traveler is going to see) - Organization ________________________
__________________________ -
- Visit 2 Date ______ (mmddyy)
- Name _________________________
- Organization ________________________
__________________________ -
41VE5 Document Section W
- -------------------------------------------------
--- -
- Purpose Codes for Wash, DC travel
-
- Select Nbr __
Section W of 04 -
--------------------- - Code Description
- 41 Federal congressional testimony.
TO BE VISITED - 42 Federal congressional visit.
- 43 Agency visit (general).
- 44 Agency visit (grant follow-up).
- 45 Public interest grp or prof assoc mtg.
- 98 Other (Specify in moreable)
eler is going to see) -
____________________ -
-
-
-
____________________ -
42VE5 Document Cover Sheet
- gtgtUpdate to document R0VE5988148 successfully
completed continueltlt - DEFINE REQUEST FOR TRAVEL
AUTHORIZATION - VE5 Year 04 05 - Command VE5 Account __________ Misc
_______________ Month MAR -
- Status CREATED -- COVER SHEET --
Document ID R0VE5988148 - Action ___ Summary DOCUMENT IN
PROGRESS______________________________ - Created 03/25/05 by ACGEM - MARTT, GARY
E - Format 01___ Template
Process Date - Travel Dates Begin 020205 End 021205
Voucher Date 032505 DTN _______ - RTA Nbr TV04307285 Designated HQ UT
AUSTIN_____________________ - VID Number 20000066666000 Name
EINSTEIN, ALBERT - Traveler Type E Title
PROFESSOR EMERITIS_____ - SECTIONS
- X _ 1 Destination Code Locale
Description - ALANN O
ANNISTON, AL - UKLON F LONDON,
UK - _ 2 Purpose of Travel 01 Attend
meeting, conference, etc. - Benefits to UT 02 Help fulfill
contract provisions. - Disposition of Duties 03 Duties
require travel.
No Cost may be selected only for appointed
employees.
43VE5 Document Cover Sheet
- gtgtUpdate to document R0VE5988148 successfully
completed continueltlt - DEFINE REQUEST FOR TRAVEL
AUTHORIZATION - VE5 Year 04 05 - Command VE5 Account __________ Misc
_______________ Month MAR -
- Status CREATED -- COVER SHEET --
Document ID R0VE5988148 - Action ___ Summary DOCUMENT IN
PROGRESS______________________________ - Created 03/25/05 by ACGEM - MARTT, GARY
E - Format 01___ Template
Process Date - Travel Dates Begin 020205 End 021205
Voucher Date 032505 DTN _______ - RTA Nbr TV04307285 Designated HQ UT
AUSTIN_____________________ - VID Number 20000066666000 Name
EINSTEIN, ALBERT - Traveler Type E Title
PROFESSOR EMERITIS_____ - SECTIONS
- X _ 1 Destination Code Locale
Description - ALANN O
ANNISTON, AL - UKLON F LONDON,
UK - _ 2 Purpose of Travel 01 Attend
meeting, conference, etc. - Benefits to UT 02 Help fulfill
contract provisions. - Disposition of Duties 03 Duties
require travel.
No Cost may be selected only for appointed
employees.
Otherwise Account Information must be provided in
Section 3
44VE5 Document Section 3
- gtgt Make updates or Press ENTER to return ltlt
- ACCOUNT INFORMATION
- Document ID S0VE5983012
Section 3 of 04 - --------------------------------------------------
------------------------- - NO COST TO UT _
-
- Object
- Account Code
Amount - __________
___________ - __________
___________ - __________
___________ - __________
___________ - __________
___________ - TOTAL
-
-
- --------------------------------------------------
------------------------- - OPTIONAL EXPENDITURE BREAKDOWN
- MEALS
___________
Section 3 provides account information.
45VE5 Document Section 3
- gtgt Update successful, press ENTER to return ltlt
- ACCOUNT INFORMATION
- Document ID S0VE5983012
Section 3 of 04 - --------------------------------------------------
------------------------- - NO COST TO UT _
-
- Object
- Account Code
Amount - 2075010051
325.00 - 1402200075 0510
100.00 - 1902200175 0510
200.00 - __________
___________ - __________
___________ - TOTAL
625.00 -
-
- --------------------------------------------------
------------------------- - OPTIONAL EXPENDITURE BREAKDOWN
- MEALS
___________
Faculty Travel Grant is listed first and is
not encumbered
Section 3 provides account information.
46VE5 Document Section 3
- gtgt Update successful, press ENTER to return ltlt
- ACCOUNT INFORMATION
- Document ID S0VE5983012
Section 3 of 04 - --------------------------------------------------
------------------------- - NO COST TO UT _
-
- Object
- Account Code
Amount - 2075010051
325.00 - 1402200075 0510
100.00 - 1902200175 0510
200.00 - __________
___________ - __________
___________ - TOTAL
625.00 -
-
- --------------------------------------------------
------------------------- - OPTIONAL EXPENDITURE BREAKDOWN
- MEALS
___________
Faculty Travel Grant is listed first and is
not encumbered
All other accounts are automatically encumbered!
Section 3 provides account information.
47VE5 Document Section 3
- Based on the traveler destinations, acct
1402200010 cannot be used - ACCOUNT INFORMATION
- Document ID S0VE5983012
Section 3 of 04 - --------------------------------------------------
------------------------- - NO COST TO UT _
-
- Object
- Account Code
Amount - 2075010051
325.00 - 1402200010 0510
100.00 - 1902200175 0510
200.00 - __________
___________ - __________
___________ - TOTAL
625.00 -
-
- --------------------------------------------------
------------------------- - OPTIONAL EXPENDITURE BREAKDOWN
- MEALS
___________
The RTA audits 26 accounts to verify that the
accounts are active during the travel dates. The
RTA also audits all accounts listed to verify
that they will allow travel based on destination
and traveler type.
48VE5 Document Section 3
OPTIONAL EXPENDITURE BREAKDOWN is REQUIRED for
non-employees and prospective employees!
- gtgt Make updates or Press ENTER to return ltlt
- ACCOUNT INFORMATION
- Document ID S0VE5983012
Section 3 of 04 - --------------------------------------------------
------------------------- - NO COST TO UT _
-
- Object
- Account Code
Amount - 2075010051
325.00 - 1402200075 0510
100.00 - 1902200175 0510
200.00 - __________
___________ - __________
___________ - TOTAL
625.00 -
-
- --------------------------------------------------
------------------------- - OPTIONAL EXPENDITURE BREAKDOWN
- MEALS
200.00
49VE5 Document Section 3
- gtgt Total of amounts by account must equal
estimated amounts. ltlt - ACCOUNT INFORMATION
- Document ID S0VE5983012
Section 3 of 04 - --------------------------------------------------
------------------------- - NO COST TO UT _
-
- Object
- Account Code
Amount - 2075010051
325.00 - 1402200075 0510
100.00 - 1902200175 0510
200.00 - __________
___________ - __________
___________ - TOTAL
625.00 -
-
- --------------------------------------------------
------------------------- - OPTIONAL EXPENDITURE BREAKDOWN
- MEALS
200.00
The total amount must balance with the total of
expenditure breakdown.
50VE5 Document Section 4
- -------------------------------------------------
---------------------------- - gtgt Final page of departmental transactions ltlt
- Action ___ DEPARTMENT CODES
Section 04 of 04 - -----------------------------------------------
-------------------------- - Transaction Date 042106 Month ___
Start at Account __________ -
Audit Codes? N - ACCT NBR LEDGER DESCRIPTION
TYPE AMOUNT D/C -
- DTN TAG A TAG B COMMENTS
- 1 1402200075 EINSTEIN, ALB____________ EN
100.00 D - ___ ___ _____ _______
_________ ______________ - _______ _ _ ___________________
_____________________ - 2 1902200175 EINSTEIN, ALB____________ EN
200.00 D - ___ ___ _____ _______
_________ ______________ - _______ _ _ ___________________
_____________________ -
-
-
-
Section 4 is available for encumbrance
transactions.
51VE5 Document Cover Sheet
- gtgt Enter additional information or enter an
ACTION. ltlt - DEFINE REQUEST FOR TRAVEL
AUTHORIZATION - VE5 Year 04 05 - Command VE5 Account __________ Misc
R0VE5988148____ Month MAR -
- Status CREATED -- COVER SHEET --
Document ID R0VE5988148 - Action VER Summary DOCUMENT IN
PROGRESS______________________________ - Created 03/25/05 by ACGEM - MARTT, GARY
E - Format 01___ Template
Process Date - Travel Dates Begin 020205 End 021205
Voucher Date 032505 DTN _______ - RTA Nbr TV04307285 Designated HQ UT
AUSTIN_____________________ - VID Number 20000066666000 Name
EINSTEIN, ALBERT - Traveler Type E Title
PROFESSOR EMERITIS_____ - SECTIONS
- X _ 1 Destination Code Locale
Description - ALANN O
ANNISTON, AL - UKLON F LONDON,
UK - _ 2 Purpose of Travel 01 Attend
meeting, conference, etc. - Benefits to UT 02 Help fulfill
contract provisions. - Disposition of Duties 03 Duties
require travel.
When the document is finished, enter VER in the
action field to verify its accuracy.
52VE5 Document Cover Sheet
- gtgt YOUR VOUCHER IS VERIFIED AS CORRECT ltlt
- DEFINE REQUEST FOR TRAVEL
AUTHORIZATION - VE5 Year 04 05 - Command VE5 Account __________ Misc
R0VE5988148____ Month MAR -
- Status CREATED -- COVER SHEET --
Document ID R0VE5988148 - Action ___ Summary 050202 EINSTEIN, ALB
- LONDON, UK_______________ - Created 03/25/05 by ACGEM - MARTT, GARY E
- Format 01___ Template
Process Date - Travel Dates Begin 020205 End 021205
Voucher Date 032505 DTN _______ - RTA Nbr TV04307285 Designated HQ UT
AUSTIN_____________________ - VID Number 20000066666000 Name EINSTEIN,
ALBERT - Traveler Type E Title PROFESSOR
EMERITIS_____ - SECTIONS
- X _ 1 Destination Code Locale
Description - ALANN O ANNISTON,
AL - UKLON F LONDON,
UK - _ 2 Purpose of Travel 01 Attend
meeting, conference, etc. gt - Benefits to UT 02 Help fulfill
contract provisions. gt - Disposition of Duties 03 Duties
require travel.
A Summary is automatically created based on
travel date and destination.
When the VE5 is verified as correct, enter APP
to approve the document.
53VE5 Document Cover Sheet
- gtgt YOUR VOUCHER IS VERIFIED AS CORRECT ltlt
- DEFINE REQUEST FOR TRAVEL
AUTHORIZATION - VE5 Year 04 05 - Command VE5 Account __________ Misc
R0VE5988148____ Month MAR -
- Status CREATED -- COVER SHEET --
Document ID R0VE5988148 - Action app Summary 050202 EIN