Lesson%201:%20Beginning%20the%20Presentation

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• Lesson 1 Beginning the Presentation

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Description

• This is the first lesson in a six-part series
  designed to teach you the basic steps to create
  and modify a presentation using Microsoft
  PowerPoint 2000.
• This lesson explains the first screens that
  appear as you start the program, discusses
  applying design templates, has you enter text for
  your first presentation, introduces slide
  AutoLayouts, and has you view and save your
  presentation.

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Objectives

• Work with the Office Assistant help feature
• Experiment with different view modes
• Apply design templates
• Select and use slide AutoLayouts
• Save the presentation
• Experiment with the AutoContent Wizard

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Why Use this Type of Software?

• PowerPoint and other presentation software
  programs have become popular for several years
  because they help people create attractive
  materials for giving talks and are relatively
  easy programs to learn.

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There are many reasons to use Microsoft
PowerPoint

• To create a "slide show" on the computer
• To create overhead transparencies and handouts
• To quickly create a presentation to publish on
  the World Wide Web
• To create traditional 35mm slides

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Loading PowerPoint

• Click on the Start button on the Windows
  taskbar, point to Programs, and select Microsoft
  PowerPoint.

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Tips for New Users

• Who is this guy?
• You are probably familiar with using the built-in
  help features offered by newer software programs.
  Microsoft Office 2000 enhances the help
  information by providing an Office Assistant.
• To hide it, right-click on it and choose Hide
  from the shortcut menu. You may select a
  different Office Assistant from the gallery of
  choices available under the Office Assistant's
  Options button, if the gallery was installed.

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Tip of the Day

• By default, the Microsoft Office Assistant
  displays a Tip of the Day when an Office
  application, such as PowerPoint, Word, or Excel
  loads. Read the tip if you want to, and then
  click OK to close the window.

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To disable or re-enable the tips

• Right-click on the Office Assistant
• Select Options
• Click on the Options tab
• Click on Show the Tip of the Day at startup to
  remove or add the selection checkmark

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Starting your Presentation

• The "PowerPoint" dialog box appears when you load
  PowerPoint 2000. This dialog box offers four
  options, including creating a new presentation
  using the AutoContent Wizard, a design template,
  or a blank presentation or working on an
  existing presentation.
• When you select the Design Template option, the
  "New Presentation" dialog box appears.

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About the Design Templates

• The purpose of the templates is to give your
  presentation a consistent, professional look, so
  you can only use one template design per
  presentation. You should select a template that
  is appropriate to your content and audience.

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Exercise 1

• In this exercise, you are going to create a new
  presentation using a template.
• To begin your presentation, load PowerPoint. If
  the Tip of the Day is enabled, read the tip and
  close that screen. Next, select the option to
  create a new presentation using a template.
  Browse through the template choices, then select
  the Soaring template. Leave the "New Slide"
  dialog box open on your screen and continue with
  this lesson.

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Layout Options

• The next screen, the "New Slide" dialog box,
  offers you a choice of AutoLayouts for the slide
  you are about to create. AutoLayouts are
  formatted with placeholders for information like
  text or charts. When you click on an AutoLayout,
  the layout name is displayed in the area on the
  right of the box.

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Exercise 2

• If you completed Exercise 1, the "New Slide"
  dialog box is displayed on your screen. Select
  the Bulleted List AutoLayout for now. Leave the
  blank bulleted list displayed on your screen and
  continue to read this lesson.

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New Personalized Menus

• Clicking on a menu bar option displays a list of
  commands. Older versions of Microsoft Office
  displayed all of the menu commands immediately.
  Microsoft Office 2000 only shows you the commands
  you use most often. Click on the double arrows at
  the bottom of the list to expand the list and
  display all of the commands. After you select a
  command, it appears in the personalized list.

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Exercise 3

• Your screen should be displaying a blank bulleted
  list template. Click the Microsoft PowerPoint
  Help button. Type the phrase, "add text to the
  slide" in the What would you like to do? window
  and click on the Search button. Choose the menu
  item that best answers your question and read the
  information provided.
• Click the Show button in the Help window and
  browse through the items on the Contents tab.
• Close the Help screen when you are done.

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Normal View Mode

• After you select the slide layout, a slide
  template appears in Normal View mode. The Normal
  View mode is new to PowerPoint 2000. It combines
  three views you may have seen in older versions
  of the application Slide, Outline, and Notes
  Pages View.

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Exercise 4

• Using the same display from Exercise 3, put your
  mouse pointer on each of the bottom five view
  buttons to see the ToolTips. Select the button
  for Outline View.
• Your insertion point is on the line for Slide 1.
  Using the keystrokes described above, type in the
  following text for a talk about the Internet. (Do
  not be concerned if the buttons you see in the
  PowerPoint 2000 Outline View look different than
  the buttons displayed here by your browser.)

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Exercise 4

• 1 Getting Acquainted with the Internet
• 2 What is the Internet?
• Networked computers
• Access to people
• Access to information
• 3 How does the Internet work?
• Internet protocols
• Client-server computing
• Internet addressing

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Exercise 4

• 4 Internet Protocols
• Universal "languages"
• Common protocols
• TCP/IP
• HTTP
• FTP
• SMTP
• 5 Client-Server Computing
• Your computer requires a modem or network
  connection and "client" software
• Networked computer runs "server" software
• 6 Internet Addressing
• IP Numbers
• Domain names

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Exercise 4

• 7 E-mail Addresses
• Each individual with e-mail has a unique name and
  address
• username_at_hostaddress
• 8 Web Addresses
• Each web page has a unique address
• URL
• protocol//server/pathname/filename
• 9 Summary
• Understanding these Internet concepts helps make
  the Internet work for you.
• Leave the presentation open on your screen.

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Saving Your Presentation

• Whenever you work with any type of document on a
  computer, you should save your work frequently.
• All the slides in a PowerPoint presentation are
  saved together in one file with a .ppt extension.
  
• It does not matter what view you are using or
  what slide is active when you save the
  presentation. Choose FILE, Save or click the
  Save button on the standard toolbar.
• The "Save As" dialog box opens if the file has
  not been named. You may save your PowerPoint
  files in any folder you want.
• You can use FILE, Save As to change the file
  name, or to save to a different folder or drive.

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Exercise 5

• Click the Save button on the standard toolbar
  and save your current presentation as "Internet
  Intro." Make a note of the folder where the
  presentation is saved so you can retrieve it
  later.

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Using the Slide View

• When your outline is complete, you may want to
  return to Normal View or go to Slide View to see
  how the slides look.
• The two views are very similar, and the features
  described here appear in either view. The slide
  template pane is more prominent in Slide View
  than it is in Normal View, but you can still
  access the outline and notes panes.

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Exercise 6

• Move your insertion point in the Outline View so
  you are on the line for Slide 1. (Or use
  ltCtrlgtltHomegt to move to the top of the outline
  just as you would in Word to move to the top of a
  document.) Click on the Slide View button on the
  status bar. Use the Next Slide and Previous
  Slide buttons on the vertical scroll bar to move
  from slide to slide.
• Are there any slides where the titles appear too
  long? Are there any slides where the bulleted
  list is going off the slide? Use the vertical
  scroll bar to go back to Slide 1.

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Playing Your Slide Show

• To view your presentation starting with the
  current slide click the Slide Show button. The
  Slide Show button is located with the other
  view buttons on the left of horizontal scroll
  bar.
• To view your presentation starting from the first
  slide, select VIEW, Slide Show or SLIDE SHOW,
  View Show from the the menu bar.

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Exercise 7

• Move to Slide 1 and then click on the Slide
  Show button. Use the keystrokes described above
  to move through the slides.
• As you move through your slide show, notice the
  placement of titles and bulleted text items. What
  type of symbol is used for the bullets? What
  colors are being used? Are items centered or left
  justified?
• Each of these decisions was made by the graphic
  artists who designed the template. Each of these
  options can be changed, if you want, but you can
  see how using the template saves you time and how
  all the elements enhance the presentation.

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More About Slide Templates

• PowerPoint 2000 offers twenty four slide
  AutoLayout templates in the "New Slide" dialog
  box. Many of these layouts are used in this
  workshop.

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Exercise 8

• Change the view to Slide View for your "Internet
  Intro" slide show. Use the buttons on the
  vertical scroll bar to move to Slide 1.
• Use one of the methods described above to change
  the slide layout template for Slide 1 to Title
  Slide. Take a look at the result on the screen.
  You could leave the new sub-title area blank, but
  instead, add the text "Understanding the Basics"
  to that area. Do this by following the
  instructions displayed on the slide click in the
  sub-title box, and enter the text. Save this
  version of "Internet Intro."

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Changing The Design Template

• When you started a new presentation, you chose a
  design template for the slide background from the
  "PowerPoint" dialog box. However, you can change
  the design template at any point.
• There are several ways to change the design
  template.

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Exercise 9

• Using your "Internet Intro" slide show, click on
  the Apply Design Template button on the
  standard toolbar. Select the "Marble" template if
  it's available to you and click on Apply. Use
  the Screen Show view and move through the slides
  to see the effect.
• Change the template to "Cactus" or another view
  and display the slide show again.
• Feel free to try other templates, if you wish.
• What is your reaction to these backgrounds? When
  would you want to use one and not another?
• You do not need to save this new version of
  "Internet Intro." Close the Internet Intro

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Exiting PowerPoint

• After creating and saving a slide set, click on
  the Close button at the top right of the
  Microsoft PowerPoint Application window, or
  select FILE, Exit from the menu bar to exit
  PowerPoint.

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Exercise 10

• Close PowerPoint and then reload it. From the
  opening "PowerPoint" dialog box, open the
  "Internet Intro" file that you have been working
  with, and then close this document by clicking on
  the Document Close button (the Close button
  that is on the same line as the menu bar).

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Exercise 11

• Select FILE, New from the menu bar. Click on the
  General tab in the "New Presentations" dialog
  box, and double-click on the AutoContent Wizard
  option. Pick out one of the talks that interests
  you, answer the Wizard's questions as if you were
  going to create this presentation, and look at
  the text provided. If you want, change the text
  and save this new presentation under an
  appropriate name.

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Assignment

• Exercises 12-22

?Thanks