Bigger, Better, Badder Widgets for Whistling Dixie

1
Bigger, Better, BadderWidgets for WhistlingDixie

• Your Names Here
• Mechanical Engineering Department
• California Polytechnic State University
• San Luis Obispo, California

2
Overview of Presentation

• Introduction
• Project Plan
• Idea Generation
• Comparing Alternatives
• Design
• Conclusions
• Recommendations

3
Summarize the Results

• Give main recommendations at the beginning
• No suspense
• Just the facts at first, the what not the why
• No details
• Then get on with the story

4
XYZ Design is Slick and Meets Objectives
The Conclusion the Story
Introduce the design, the answer, No Mystery
presentations, tell them what you arrived at
right up front (may take a couple of slides)
Action caption each slide tells its own story

• Features
• Light
• Fast
• Looks Good
• Unique

Give the audience the context for the details to
be presented next, tell them what you are going
to tell them
5
XYZ Design Exceeds Detailed Requirements
Design Requirements - Restate the problem
definition, give detailed requirements overview
(give the important stuff, what drove the design)

• Functional
• jumps over buildings
• serves breakfast
• Performance
• 20 lbs in weight
• Aesthetic
• purple

Note the Action Caption
6
(A Few Things to Note)

• Interesting background/color scheme
• Slides are not busy
• Subtle tie of business with Cal Poly ME

7
The Scary Facts

• In two weeks you will be presenting your final
  project in class
• In three weeks you will be presenting your final
  project to your sponsor

8
Design Review Contents

• Inform give structure of problem
• Show choices and comparison of alternatives
• Warn of possible dangers and pitfalls
• Give your best recommendation(s) for the course
  to follow (you keep returning to this)

9
Style of Presentation

• Short and sweet
• Not complicated
• Tell a good story
• Avoid busy slides
• Give structure and then fill in details
• Use lots of graphics or photos

10
Extensive Trade Study Shows XYZ is the Best
Choice
Trade Study Results Show How You Arrived at What
you Did important stuff only, an overview
Design Weight Color Speed
XYZ 2 Purple Rabbit
Lame 1 200 Brown Tortoise
Lame 2 2000 Black N/A
For some projects slides or charts might be
the bulk or majority of the presentation Show
that you did your homework, thought about
options, used engineering to make decisions
11
XYZ Design Employs Several Key Features
Series of charts which explain the design, how it
works, its key features

• Super Elastomer Springs
• Carbon Fiber Fiber Reinforced Titanium
• (_at__at_

12
XYZ Loads Were Derived from Given Requirements
Then go into overview of the engineering details,
the methods, the procedures

• Statics
• Dynamics
• Vibes

Annotate the graphics not cartoons
Put it out there Assumptions FBDs, MADs,cost
estimates, etc. Limited details Show methods
13
XYZ Structural and Thermal Analysis Confirms
Integrity

• Material Properties
• Analysis Techniques
• Beam Theory, Plates
• FEA
• Etc.

Outline the assumptions, analytical methods, and
approach No detailed calcs just an overview
14
XYZ Design Peak Von-Mises Stress Shows Factor of
Safety of 2.0 on Ultimate
Show selected key results
15
Summary of All XYZ Analytical Results Indicates a
Robust Design

• Use a table to give results
• Or use a bulleted list
• Make this crystal clear
• Eradicate ambiguity

16
XYZ Costs are Well below Target

• XYZ costs are 879 in material, 1026 in labor
• Give tabular breakdown of costs
• Give costs for alternates if appropriate

17
XYZ Design is Low Risk
Risk analysis if applicable

• Robust
• Easy to make
• Current, proven technology

18
XYZ Design is Way Cool and The Future
Make your final conclusions, all previous charts
should back up this conclusion

• Robust
• Light
• Low-Cost
• Easy to Make

Seriously - be honest and, show problems as well,
but always have an answer or a fix, depends on
audience as to the amount of sales...
19
XYZ Design Should Be
Give them the advice as to what needs to be done
next...

• Recommendation 1
• Recommendation 2
• Recommendation n
• These should point toward the future
• Your customer, after hearing these, should have a
  clear idea of what to do next

20
Question and Answers?
21
Some More Dos and Donts

• Donts
• Failure to adhere to the time limits
• Failure to identify the objectives of your
  presentation
• Failure to set limits on the subject (scope)
• Lack of organization
• Over-complexity of visual aids(too much info, too
  small print)
• Use of terms not familiar to the audience
• Give details not related to your main points
• Sloppy delivery
• Facing the screen with back to audience
• Use of inappropriate jokes
• Do not use noisy, busy distracting PowerPoint
  slides or gimmicks

• Dos
• Know your audience
• Know your topic
• Be organized
• Maintain eye contactinclude whole audience
• Make audience participants
• Maintain clarity in presentation, keep it as
  simple as possible
• Be enthusiastic
• Use humor effectively
• Watch audience and adapt
• Dress appropriately
• Be aware of position and distracting movements
• Be aware of voice clarity, speed (slow down),
  tone, inflection, volume
• Use props effectively
• Be aware of time
• Use clear transitions between sections
• Be prepared to answer questions

22
Presentation Grading Scheme (Reviewers and
Professor)

• (10 pts) 1. Quality of Presentation Delivery
• Do Presenters have a professional appearance?
• Are voices clear and easy to understand?
• Do presenters face the audience and not block the
  screen?
• Are transitions handled smoothly?
• Are presentation tools used properly and with
  confidence?
• Do presenters use too much slang or inappropriate
  remarks in presentation?
• (10 pts) 2. Preparedness
• Is the story well planned?
• Was stage well set with sufficient background
  material?
• Are relevant questions handled well?
• (10 pts) 3. Quality of Presentation Slides
• Clear and readable?
• Logical Organization?
• Appropriate Level of detail/abstraction?
• Effective use of Graphics, illustrations,
  drawings?
• Are there spelling, grammar, capitalization, or
  punctuation mistakes on the slides?
• (10 pts) 4. Completeness of Presentation
• Are all required areas addressed?