DEPARTMENT OF FOREIGN AFFAIRS

1
DEPARTMENT OF FOREIGN AFFAIRS

• Presentation to the Foreign Affairs Portfolio
  Committee
• by the
• Acting Director-General
• Mr. A.S. Minty

12 March 2003
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BACKGROUND

• The January Cabinet Lekgotla discussed the
  Priorities of the IRPS Cabinet Committee
• The department gave effect to the Lekgotla
  decisions through the development of a Strategic
  Plan
• The Strategic Plan is based on the most optimal
  and efficient use of available resources

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STRATEGIC OBJECTIVES

• Through bilateral and multilateral interactions
  protect and promote SA National Interests and
  values
• Conduct and co-ordinate South Africas
  international relations and promote its foreign
  policy objectives
• Monitor international developments and advise
  government on foreign policy and related domestic
  matters
• Protect South Africas sovereignty and
  territorial integrity
• Contribute to the formulation of international
  law and enhance respect for the provisions
  thereof
• Promote multilateralism to secure a rules based
  international system
• Maintain a modern, effective and excellence
  driven department Provide consular services to
  South African nationals abroad
• Provide a world class and uniquely SA Protocol
  service

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ENVIRONMENTAL SCAN GLOBAL TRENDS AND
DEVELOPMENTS

• Global political trends
• Global economic trends
• Regional Trends
• North American Trends
• Latin American Trends
• European Trends
• Asian Trends
• Middle Eastern Trends
• African Trends
• Multilateral Trends

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PRIORITIES FOR 2003/04

• Facilitate SAs role as AU Chair, and its
  continued role as part of AU Troika
• Implementation of Nepad
• Regional integration, with special emphasis on
  SADC and SACU
• Conflict Prevention, management and resolution
• Economic Development and Co-operation
• Respond to the challenge of unilateralism by
  ensuring the pre-eminence of multilateralism and
  respect for international law
• Imaging and marketing SA internationally
• Effective delivery of Support Services

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• PRIORITIES AND OBJECTIVES

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AFRICAN RENAISSANCE

• Promote the objectives of the AU, SADC/SACU and
  Nepad
• Discharge SAs responsibilities as Chair of the
  AU
• Promote the implementation of Nepad
• Identify and implement specific Bilateral and
  Trilateral Nepad Projects
• Finalise the restructuring of SADC/SACU and
  harmonise its policies with AU/Nepad
• Build closer co-operation between the AU and the
  ACP
• Ensure the participation of the African Diaspora
  in AU and Nepad programmes

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PEACE AND SECURITY

• Promote the peaceful resolution of conflicts, and
  post-conflict reconstruction and development
• Promote the pre-eminence of the UN, and the
  reform and democratisation of the UN Security
  Council
• Maintain SAs active role in arms control,
  non-proliferation and disarmament issues
• Ensure the implementation of international and
  regional conventions aimed at combating illicit
  drugs and transnational crime
• Combat all forms of terrorism through the UN
  Security Council

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SUSTAINABLE DEVELOPMENT

• Promote the Agenda of the South with a view of
  creating a more equitable global order
• Work towards the reform of the Bretton Woods
  Institutions, ECOSOC, WTO, etc
• Ensure implementation of the Millenium
  Development Goals as well as the outcomes of the
  WTO Doha Round, Monterrey Finance for
  Development, WSSD and WCAR

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PUBLIC DIPLOMACY

• Communicate SA foreign policy goals, positions
  and achievements
• Co-operate with GCIS and the International
  Marketing Council in implementing the marketing
  strategy for SA

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SUPPORT SERVICES

• Reduce the dependence on rentals by acquiring
  buildings for our missions
• Acquire a new Head Office building in Pretoria
• Re-transformation of the FSI
• Modernise the departments Information and
  Communications Technology and ensure its optimum
  utilisation
• Ensure the effective implementation of
  Performance Management and Human Resource
  Development systems
• Implement an Anti-corruption Policy
• Continue the implementation of the departments
  Employment Equity Programme
• Implement financial systems reform in line with
  the Public Finance Management Act
• Develop a departmental succession planning system
• Review the Locally Recruited Personnel
  dispensation

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STATE PROTOCOL

• Facilitate the take over by DFA of the Airport
  Lounges at the Johannesburg, Cape Town and Durban
  Airports

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BUDGET ALLOCATION FOR DFAS PROGRAMMES AND
PRIORITIES

• 2003/04 FINANCIAL YEAR

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GOVERNMENT PLANNING PROCESS
Budget
Day
Cabinet
(Feb)
Approval
MTEC
(Nov)
(Sept)
Submission of
MTEF PROCESS
budgets to
MINCOMBUD
Treasury
Dept/Clusters
(AUGUST)
(Apr/May)
consolidate
MTSF and
(Jan) Cabinet
prepare
Lekgotla
business
FOSAD
(MTSF)
plans
(Nov)
(Feb/Mar)
Cluster
(Oct)
Departmental
Strategic
MTSF PROCESS (JULY)
Planning
(Sept)
CABINET LEKGOTLA
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DEPARTMENTAL PLANNING PROCESS
3 years Update annually Includes budget
information Covers critical areas for department
IRPS AND DFA Strategic plan
3-year forward estimates Strategic direction
explained Previous years outcome incorproated
when deciding resources allocation
Environmental changes Expenditure outcomes and
new budget allocations Strategic direction changes
Meduim-term budget
Annual Review
One Year Operational Plan
Detailed focus on first year of strategic
plan Includes output and service delivery
information
Business Plans Performance Agreements
Staff have performance contracts and individual
development plans Linked to departmental key
objectives and outputs Indicate individual
contribution towards achieving departmental
objectives
Departmental Annual Report
Peformance against budget and strategic
plan Meeting reporting requirements Treasury
and Public Service Regulations
Progress against budget and implementing
strategic plan Highlights departmental
performance (financial and non-financial) against
targets
Monthly Quartely Reports Med-Term Review
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DEPARTMENTS PROGRAMME STRUCTURE

• Programme 1 Administration
• To conduct the overall policy development,
  execution and management of the Department.
• Programme 2 Foreign relations
• To promote relations with countries, and to
  participate in international organisations and
  institutions, in pursuit of South Africas
  national values and international relations
  objectives.
• Programme 3 Public Diplomacy and Protocol
• To project positive image of South Africa and
  provide State Protocol services.

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DEPARTMENTS PROGRAMME STRUCTURE

• Programme 4 Foreign Properties
• To provide secure, economic housing and office
  accommodation to all staff members abroad, and
  the maintenance thereof.
• Programme 5 Auxiliary and Associated Services
• To provide for the payment of membership fees to
  international organisations, transfer payments
  and support services to all officials on transfer
  abroad, as well as for the Inauguration of the
  President when required.

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Total Number of Missions
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DEPARTMENT BUDGET PROCESS
Policy direction by the Minister
Developed Four Options
Departmental Strategic Workshop
Cabinet Lekgotla Decisions
Reprioritisation within Baseline
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DEPARTMENT BUDGET PROCESS
Option 1 International Commitments R330 million
Developed Four Options
Option 2 Improving Service Delivery R63 million
Option 3 Capital works R179 million
Option 4 Special Projects R147 million
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POLICY OPTIONS

• Option 1
• International Commitments
• Programme1 Administration
• Increase H/O capacityExecutive Authority
  Commitments (AU/ NEPAD)
• Programme 2 Foreign relations
• Increase capacity AU/ NEPAD
• Increase diplomatic representation (New missions
  Upgrading
• Economic diplomacy - DTI (Trade Investment)

• 2003/04
• R330 m
• 7 000
• 7 000
• 265 000
• 20 000
• 185 000
• 60 000

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POLICY OPTIONS

• Option 1
• International Commitments (cont)
• Programme 3 Public Diplomacy Protocol
• Popularisation of AU/ NEPAD
• Increase state visits
• Programme 5 Auxiliary Services
• UNDP new accommodation
• Humanitarian Aid assistance
• AU transfer payment

• 2003/04
• 10 000
• 5 000
• 5 000
• 43 000
• 5 000
• 20 000
• 18 000
• 15 000
• 43 000

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POLICY OPTIONS

• Option 2
• Improving Service Delivery
• Programme1 Administration
• Information Communication Technology
• Creation of performance culture
• Implementation of Consular and Agency system
• Programme 2 Foreign relations
• Increase Head Office Capacity

• 2003/04
• R 63 m
• 40 000
• 20 000
• 15 000
• 5 000
• 23 000
• 23 000

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POLICY OPTIONS

• 2003/04
• R179 m
• 77 311
• 57 605
• 20 684
• 29 000

• Option 3
• Capital Works
• Programme 4 Foreign Properties
• Construction
• Structural upgrading
• Maintenance
• Head Office accommodation

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POLICY OPTIONS

• Option 4
• Special Projects
• Programme 5 Auxiliary Services
• NEPADs Continental Secretariat
• African Renaissance Fund

• 2003/04
• R147,7 m
• 47 724
• 100 000

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STATUS OF APPROVED STRUCTURE
TOTAL DFA
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STATUS OF APPROVED STRUCTURE
Head Office Missions
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EE STATUS PER RACIAL GROUP
Head Office Missions
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CONCLUSION

• Line-function Branches and Missions will be
  responsible for the implementation of this
  programme
• The Corporate Services and Protocol Branches
  will respectively provide administrative/financial
  /human resources, and protocol and ceremonial
  services for the successful implementation of
  this programme
• In her Budget Speech, on 25 March 2003, the
  Minister will provide an overview of our
  international relations and outline foreign
  policy interests
• The July Lekgotla will undertake a mid-year
  review of the implementation of these priorities

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CONCLUSION

• Adaptations/changes to the programme will be made
  as and when necessary
• As is practice, Department will, together with
  the Office of the Chair of the Portfolio
  Committee make arrangements for in-depth
  briefings to the Committee on topics highlighted
  in the presentation
• Thank you for your kind attention.