The Policies and Procedures of the IEEE 802 LMSC

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• The Policies and Procedures of the IEEE 802 LMSC
  
• 17-March-2008

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Presenter

• Matthew Sherman, 1st Vice-Chair IEEE 802
• matthew.sherman_at_baesystems.com

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Purpose

• Review Rules of IEEE 802
• Formally called Policies and Procedures (PP) of
  IEEE 802 LAN/MAN Standards Committee (LMSC)
• Update on recent PP activities

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Background
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The Standards Process

• EMS presentation from 1-July-03 provides good
  overview
• http//grouper.ieee.org/groups/802/802_tutorials/j
  uly03/EMS_Tutorial_Presentation_Final.pdf

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IEEE 802 in the IEEE Hierarchy
IEEE Inc.
StandardsAssociation
ComputerSociety
Board of Governors- policy-fiscal oversight
Staff -publishing-ballots-support-training

• Standards ActivityBoard
• General
• Oversight

Review Committee
Standards Board-PARs-Standards- Patents -Rules
Submittals (Drafts)
New StandardsCommittee
PARs
Audit Committee
PP
IEEE 802LAN/MAN Standards Committee
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IEEE 802 Organization
Executive Committee (EC)
LMSC
Working Group
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IEEE 802 Executive Committee (EC)
APPOINTED OFFICERS
CHAIR Paul Nikolich
1st VICE CHAIR Mat Sherman
WORKING GROUP/TAG CHAIRS
2nd VICE CHAIR Pat Thaler
802.11 WG WLAN Stuart J. Kerry
802.1 WG BRIDGING/ARCH Tony Jeffree
802.3 WG CSMA/CD Bob Grow
TREASURER John Hawkins
802.16 WG BWA Roger Marks
802.15 WG WPAN Bob Heile
802.17 WG ResPackRing John Lemon
802.18 TAG Radio Regulatory Mike Lynch
EXECUTIVE SECY Buzz Rigsbee
802.20 WGMBWA Arnie Greenspan
802.22 TAG WRAN Carl Stevenson
802.19 TAG Coexistance Steve Shellhammer
802.21 WG Handoff Vivek Gupta
RECORDING SECY Bob OHara
HIBERNATION 802.2 LLC (Dave
Carlson) 802.5 Token Ring (Bob Love)
DISBANDED 802.8 Fiber Optic TAG 802.9
Integrated Services LAN 802.10 Security 802.12
Demand Priority 802.14 CATV
Member Emeritus Geoff Thompson (Non Voting)
DISBANDED 802.4 Token Bus 802.6
DQDB 802.7 Broadband TAG
Ombudsman Karen Kenney (Non Voting)
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Why are rules important?

• Facilitate orderly conduct of business
• Define the standards creation process
• If not followed can lead to
• Delays
• Litigation

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Where are the rules?

• The Rules of IEEE 802 LMSC are called Policies
  and Procedures (PP)
• The LMSC PP can be found at
• http//standards.ieee.org/board/aud/LMSC.pdf
• Other key documents
• WG/TAG PP
• Check WG/TAG websites
• IEEE 802 LMSC (Chairs) Guidelines
• http//grouper.ieee.org/groups/802/chairguides.htm
  l

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The LMSC PP(For the average IEEE802 Participant)
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Current Clauses (abridged)
1. INTRODUCTION 2. LMSC SCOPE 3. LMSC
ORGANIZATION 4. RESPONSIBILITIES OF THE
SPONSOR 5. OFFICERS 6. MEMBERSHIP 7. SUBGROUPS
CREATED BY THE SPONSOR 7.1 LMSC Executive
Committee 7.2 LMSC WG 7.3 LMSC Technical Advisory
Groups (TAGs) 7.4 Study Groups 7.5 Balloting
Group 8. LMSC SESSIONS 8.1 Plenary
Sessions 8.2 Interim Sessions 9. VOTE 9.1 Procedur
e for Establishing a Directed Position 9.2 Proxy
voting 10. COMMUNICATIONS 11. INTERPRETATIONS 12.
APPEALS
13. PARLIAMENTARY PROCEDURES 14. POSITION
STATEMENTS FOR STANDARDS 14.1 Procedure for
Coordination with Other Standards
Bodies 14.2 Procedure for Communication with
Government Bodies 15. STANDARDS PUBLICITY 16. USE
OF LMSC FUNDS 17. PROCEDURE FOR PARS 17.1 IEEE-SA
Standards Board Approval 17.2 LMSC
Approval 17.3 Plenary Review 17.4 Chair
responsibilities 17.5 Criteria for Standards
Development (Five Criteria) 18. POLICY FOR
DISTRIBUTION OF NEW IEEE LMSC STANDARDS
PUBLICATIONS 19. PROCEDURE FOR CONDITIONAL
APPROVAL TO FORWARD A DRAFT STANDARD 20. PROCEDURE
FOR COEXISTENCE ASSURANCE
Organization driven by AudCom Baseline
PP! http//standards.ieee.org/board/aud/sponsmod.
rtf
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1. Introduction

• Common Abreviations
• Provides order of precedence
• New York State Not-for-Profit Corporation Law
• IEEE Certificate of Incorporation
• IEEE Constitution
• IEEE Bylaws
• IEEE Policies
• IEEE Financial Operations Manual
• IEEE Board of Directors Resolutions
• IEEE Standards Association Operations Manual
• IEEE-SA Board of Governors Resolutions
• IEEE-SA Standards Board Bylaws
• IEEE-SA Standards Board Operations Manual
• IEEE CS Constitution
• IEEE CS Bylaws
• IEEE CS Policies and Procedures, Section 10
• IEEE CS Board of Governors Resolutions
• IEEE CS SAB Policies and Procedures
• LMSC Policies and Procedures

Indicates recommended reading
Treasurer
1
2
3
4
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Clauses 2-6

• 2. LMSC SCOPE
• 3. LMSC ORGANIZATION
• 4. RESPONSIBILITIES OF THE SPONSOR
• 5. OFFICERS
• 6. MEMBERSHIP
• 6.5 All participants bound by IEEE Code of Ethics

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7.1) The Executive Committee

• Function
• Charter groups, initial chairs, proc / tech
  advice on charter
• Membership
• Who is a member and how they become a member
• Reaffirmation
• Every even numbered year in March
• EC Voting Rules
• At meetings and between meetings
• Meetings
• Observers are allowed
• Ask chair to speak
• PP Revisions
• Long and drawn out
• Appeal and Complaint Process
• You do have recourse!

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Clause 7.2- 7.5 Subgroup Operations

• Defines WG Rules
• Role of Chair / Election / Authority / etc.
• Membership Voting (7.2.3 and 7.2.4.1)
• Defines TAG Rules
• Similar to WG
• Defines SG Rules
• ECSG
• Created directly by EC
• WGSG
• Created by WG
• Both generally create PARs
• EC Decides placement of PARs
• Defines Balloting Groups

Most important reading for the average IEEE802
participant!
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8) LMSC Sessions

• Explains operations of LMSC Plenary and Interim
  sessions and meetings
• NOTE
• A session is the entire period of time between
  the Opening EC plenary meeting and the Closing EC
  plenary meeting
• A session may have substantial breaks during
  which no meetings occur
• EC meetings while outside these bounds are
  generally considered part of the session
• If a WG adjourns they END their session
• A meeting is a single substantially contiguous
  period of time without any large breaks
• Yes health breaks are allowed!
• If you recess your meeting ends but session
  continues

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Clauses 9-18 (Other Stuff)

• 9.1. Directed Position
• Requires chair to vote as WG desires at EC
  meeting
• 17. How to establish a Project Authorization
  Request (PAR)
• 19. Conditional Approval to forward draft

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The PPToday
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SA / AudCom influence on LMSC PP

• SA has gradually tightened control on sponsor PP
• 4 years ago established SA/AudCom Baseline PP
• SA gave AudCom increased control of Sponsor PP
• Sponsor PP must conform with AudCom Baseline PP
• Sponsor PP must be posted on AudCom site
• Requires AudCom Approval
• AudCom will only permit revisions once per year
• Limit burden on AudCom of PP reviews

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LMSC Responses to SA / AudCom

• 4 year ago started lengthy process to reformat
  the LMSC PP to align with SA Baseline PP
• Many revision ballots
• LMSC paid SA Staff to assist in process
• Finally received conditional approval and posting
  of LMSC PP last year (10/2/07)
• Conditional (till Dec. 2008) since AudCom is
  requiring further reformatting of LMSC PP to
  make it easier for them to review
• Less is More! (We have too much material in our
  PP)

LMSC response to AudCom Creating Operations
Manual!
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Why an Operations Manual (OM)

• Sponsor PP really acts as Bylaws
• Should give big picture charter, scope, etc
• Should not change frequently
• High threshold for modification
• PP equates to SA Bylaws
• Many organizations have Operations Manuals
• SA and SA Standards Board both have Operations
  Manuals
• Includes any detailed operating procedures
• Usually easier to modify and update
• No constraint limiting update once per year

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Where are we in the Process

• July 2007 Initiated process to create OM
• Nov 2007 Review of first attempt to reformat
  PP
• Minus OM material
• Not ready for prime time
• Mar 2008 Draft OM and PP material available
• Extensive commentary on partitioning
• Material can be found at
• http//grouper.ieee.org/groups/802/secmail/msg1032
  4.html
• Being commented by EC Members
• Mar 2008- Initiate Revision ballot for new PP/OM
• July 2008 Approve revised PP/OM (if lucky)
• Nov 2008 Reballot of PP / OM if necessary

You Are Here
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Approach Taken

• Started with baseline PP from AudCom
• Filed in material from Existing LMSC PP
• Some areas of baseline PP are not editable
• Favored baseline over LMSC PP
• Tried to minimize material moved to new PP
• Moved remaining material into OM
• Created recommended changes for AudCom baseline
  PP
• There are some clear issues with their document
• Will submit for consideration at next AudCom
• Plan on vote to send to ballot on Friday 3/21/08

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Documentation Provided to Date

• Clean copy of New PP from ballot
• Clean copy of OM for ballot
• Marked up copy of New PP
• Explains where each text comes from
• Provides some rationale if changes
• Marked up copy of OM
• Explains where each text comes from
• Provides some rationale if changes
• Remapping of current PP
• Explains where each line of current PP wound up
• Recommended modifications to Baseline PP

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The PPTomorrow
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WG Baseline PP

• Noting is constant but change
• SA / AudCom are working on WG Baseline PP
• Same role for WG PP and Sponsor Baseline PP
• Will impact LMSC PP, LMSC OM, and WG PP
• Many WG operation rules are currently in LMSC PP
• Many will wind up in the LMSC OM
• Will require additional revision activies
• SIGH!

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Spare Slides
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Mommy, Where do Standards come from?
STANDARD
Standards Association Standards Board
Procedural
RevCom
NesCom
DRAFT
Passage Requires 75 or greater
approval (Typically 95 Needed)
IEEE 802 SPONSOR GROUP
Technical
PAR
DRAFT
IEEE 802 Executive Committee
Procedural
PAR
DRAFT
Technical
WORKING GROUP
Idea for standard or improved standard
PAR
DRAFT
PAR Project Authorization Request (Includes 5
Criteria)
TASK GROUP
STUDY GROUP
AD_HOC GROUP
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Sponsor Ballot Process
Working Group ballot process typically based on
Sponsor ballot process
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Old LMSC PP Revision Process(Roughly Correct)
Out of Session
IEEE 802 Plenary Session
Out of Session
IEEE 802 Plenary Session
Must come from WG/TAG or EC member
2/3 Vote
2/3 Vote
Send to Letter Ballot ?
Approve Revision ?
Present Proposed Revision to EC
Initiate Letter Ballot
Yes
Comment Resolution
Yes
Revision Effective at End of Session
No
No
At least 30 days In length
Initiate at least 30 days prior to Next plenary
Session
1/3 Vote
Notify CS SAB Identify any Conflicts with CS SAB
PP
Assign to Further Study ?
Further Study Based on EC Comments
Yes
No
CS SAB Rejects ?
Yes
Rejected
Withdrawn
No
Typical successful PP revision takes 4 months to
accomplish!
Revision In Effect
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IEEE Standards Organization
IEEE
IEEE Standards Association
IEEE Standards Board
(Standards) Sponsors
Standards Coordinating Committee (SCC)
IEEE 802 LMSC sponsors standards as a
Sub-Committee of a Standards Coordinating
Committee within an IEEE Society (the Computer
Society)
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IEEE 802 Organization
LMSC
Executive Committee (EC)
Study Group 1
Technical Advisory Group 1
Working Group 1
EC Study Group 1
Study Group N
Task Group 1
EC Study Group 2
Technical Advisory Group 2
Working Group 2
Task Group N
Standing Committee 1
EC Study Group N
Technical Advisory Group N
Working Group N
Standing Committee N
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Sponsor Organization
Sponsor
Standards Development Groups
Sponsor Balloting Groups
Balloting Group 1
Working Group 1
Balloting Group 2
Working Group 2
Balloting Group N
Working Group N
Working Group is a term typically used to
describe Standards Development Groups. It is
specifically used within the Computer Society.
Other terms are also used to reference Standards
Development Groups within IEEE 802
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IEEE 802 in the IEEE Hierarchy
Get slide used in 802 introduction
IEEE Board of Directors
IEEE Standards Association (IEEE SA)
IEEE Technical Activities Board (IEEE TAB)
IEEE Computer Society (IEEE CS)
Includes SAB all WG Chairs within IEEE CS
IEEE CS Standards Coordinating Committee
IEEE CS Standards Activities Board (SAB)
Project 802 LAN MAN Standards Committee (LMSC)
LMSC Executive Committee (EC)
Standards Development Groups
Sponsor Balloting Groups
Ballot Group 1
You are here!
Ballot Group 2
All these entity have rules that 802 must follow
. . .
Ballot Group N