TABERs 101

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TABERs 101
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General Policies

• Expenses must be reasonable and necessary
• If reimbursed by other source after RU
  reimbursed, must return to RU
• Reimbursed thru Controllers Office

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Forms of Payment for Business Travel

• Direct billing option
• Request for payment thru billhead
• RU travel card
• Personal funds

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Travel Authorizations Arrangements

• Travel advances are only for meals and
  incidentals
• gt 100/day requires justification
• Travel Order Form
• Used when booking Air or Rail thru Approved Agent

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Reimbursable Travel Expenses

• Commercial Air requires lowest logical fare
• E-ticket MUST supply boarding passes
• Car Rentals only if lt other means
• Lodging distance gt 100 miles

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Meals

• Three options are available
• Reimburse with receipts up to max of 60 / day
• receipt for all meals
• Rutgers per diem of 30 per day
• 50 for larger cities
• Federal per diem

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Non-Reimbursable Expenses

• Not RU business related
• Parking or moving violation tickets
• Laundry and valet
• lt 5 consecutive business days
• Entertainment
• Spouses travel
• Personal services
• Alcoholic beverages
• Gifts

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Travel Reimbursement

• Receipt REQUIRED for any expenses over 50.00
• IRS
• Business connection
• Substantiate Business Expense
• Return all amounts in excess of expenses
• If does not meet above three it may be taxable
• Can not approve own travel expenses

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RU Web Sites

• http//policies.rutgers.edu/PDF/Section40/40.4.1-c
  urrent.pdf
• http//www.rci.rutgers.edu/rutravel
• http//postaward.rutgers.edu/Travel_Policy.htm

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TABERS GRANTS Attachments E, F, G

• Requester must sign TABER
• Original Receipts over 50
• Dates of Travel (within Grant Period)
• Clearly explain reason for travel
• Unallowable expenses
• Liquor, entertainment, flight insurance, laundry,
  etc.
• Either sub-code 3520 or 3530
• US Flag Carrier

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Recent Audit Issues

• Clear justification
• Write for a third eye
• Non employees
• Reasonable
• Expensive Airfare
• Necessary
• Three week stay for one week conference

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Wrap - Up

• Conclusion
• Wrap-up
• Question and Answer Session