WELCOME TO FAR WEST PETS

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WELCOMETOFAR WEST PETS

• THE WEEKLY ROTARY MEETING

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TODAYS GOALS

• Some creative ideas to spice up your weekly
  meetings.
• Some specific tools to help you have a successful
  year.
• Answer as many of your questions as possible.

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EFFECTIVENESS OF PRESENTATIONS

• Verbal
• Visual
• Vocal

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EFFECTIVENESS OF PRESENTATIONS

• Verbal 7
• Visual 55
• Vocal 37
• Source Dr. Marabian, UCLA

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YOUR CLUB MEETING

• How do you want members to feel when they leave
  your meetings?
• How do you want guests to feel when they leave
  your meetings?

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WHY ARE WEEKLY MEETINGS IMPORTANT?

• Your weekly meeting may be their entire Rotary
  experience
• Your year will be judged on the quality of your
  meetings

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THE ROTARY MEETING YOUR SHOWPLACE

• Setting
• Location - Parking - Time
• Room
• Shape - Layout - Identified Rotary Site -
  Acoustics - Ambiance - Head Table?
• Does the room setup show that a Rotary Club meets
  there?

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PLANNING THE MEETING

• Plan the year
• THE BOOK
• Lectern presence Is It Presidential?
• Rotary information / Hand outs / Materials
• Greeting committee
• Experienced Rotarians with new Rotarians
• Part of new member orientation
• Meet everyone at the door with a smile!

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THE AGENDA

• Call to Order
• Pledge
• Inspiration
• Song
• Introductions
• Membership Minute
• Rotary Foundation Minute

• Rotary Minute
• Announcements
• Recognitions
• Fellowship
• Program
• Promote next week
• Start and End on Time!!!

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TROUBLE SHOOTING

• Announcements
• Program elements running over
• Talking during a meeting
• Speaker doesnt show
• Cliques
• Staying in control (timing)
• Other issues

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MEETING COMMITTEEWhos responsible?

• Setup Teardown
• Flag(s)
• Bell Gavel
• Banners/Signage
• Tables Centerpieces

• Podium Lectern
• Audio Visual
• Food Service
• Storage
• Rotary Wheel

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PROGRAM COMMITTEE

• Secures speakers
• Asks speaker about A/V or other needs
• Sends letter of confirmation (one week prior)
• Sends directions
• Is on hand to greet the speaker, reserves their
  seat (club buys the meal)
• Sends thank you note / Club Newsletter

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SPEAKERS

• How do you find speakers and programs ?
• Screen programs and speakers
• Dont schedule because they asked
• Too many programs that are similar
• Political candidates

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OTHER SPEAKER TIPS

• Remind members not to leave
• (e.g. etiquette note in bulletin)
• Introduction
• Start on time
• (dont take his/her time)
• Have a speaker gift
• May be a good prospect for membership
• (Ask!)

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SOLVING PROBLEMS

• Always have a backup program !
• Turn off cell phones
• Discourage Early Leavers

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EVALUATING CLUB MEETINGS

• Weekly meetings, the core of Rotary activity
• One of your most important responsibilities
• Rotarians are busy !
• Prove Their Time Is Well Invested
• Enhance Personal Rotary Knowledge
• Reinforce Membership Value
• Well planned meetings are the key
• Should you do an evaluation?
• Should you get input from others?

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WHAT TO DO NOW

• Visit other clubs
• Start THE BOOK
• Program committee
• Accumulate data
• Plan a retreat
• Know your clubs history

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• Regarding your weekly meetings,
• What Are Rules One (and Two)?

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1. Be Prepared and 2. Have Fun!!! Now, get
out there and have a great year The Future of
Rotary Is in Your Hands !