A FOCUS ON:

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2004-2005
A FOCUS ON
CAREER TECHNOLOGY
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ALL SUBMISSIONS

• DUE DATES

Request preliminary reports for C T student
data after December 09, 2004.
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RESOURCES
PEIMS Data Standards Web Enabled Data
Standards Attendance Accounting Handbook C T
Website
Educational Service Center
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RESOURCES
Contains letters To the Administrator Addressed
www.tea.state.tx.us
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RESOURCES
www.tea.state.tx.us/peims/standards/index.html
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RESOURCES
http//www.tea.state.tx.us/peims/standards/index.h
tml
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RESOURCES
Web-enabled or PEIMS for Dummies
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RESOURCES
TEA editor
http//www.tea.state.tx.us/peims/editplus/index.ht
ml
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RESOURCES
Districts send data to be edited
Reports available for Review
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RESOURCES
PID Database of Students and Staff maintained
since 1989 Part of Edit
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RESOURCES
http//www.tea.state.tx.us/Cate/
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2004-2005 Student Attendance Accounting Handbook
RESOURCES

• Section I Overview
• Section II Audit Requirements
• Section III General Attendance Requirements
• Section IV Special Education
• Section V Career and Technology Education

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DATA SUBMITTED

• Career Technology information is reported to
  PEIMS on several different record types
• Data Record Type Submission
• Budget 030 Fall
• Actual 032
  Mid-Year
• Staff 060, 090 Fall
  
• Student 110, 169, 170 Fall
• Student 410 415 Summer

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BUDGET DATA

• PEIMS record type 030
• Budget Data is reported in the Fall submission.
  This is the districts financial data for the
  current school year as of October 29, 2004.
• C T s connection is with the Program Intent
  Code
• C T Program Intent 22

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BUDGET DATA
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BUDGET DATA
90 FOR C T
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ACTUAL DATA

• PEIMS record type 032
• This data is collected in the Mid-Year submission
  and contains the financial data for the district
  for the prior year (2003-2004 school year)
• This submission collects much greater detail than
  the budget data.
• The connection to C T remains the same
  program intent code 22.

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ACTUAL DATA
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STAFF DATA

• There are two different pieces of data collected
  for employees for the Fall submission that have a
  C T connection
• Payroll record (060)
• Staff Responsibility record (090)

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STAFF DATA

• At least one Payroll record is
• submitted for all staff employed by the
  district
• Some of the same information reported for budget
  actual is collected on each individual teacher
• The primary connection to C T remains the
  Program Intent Code 22 in Code Table C147.
• Teachers who teach C T courses that are not
  approved for weighted funding will have a program
  intent code of 11. 90 of a districts C T
  funding must be spent in support of program
  intent code 22.
• Part of the payroll record contains days
  employed and of day employed

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STAFF DATA

• Staff FTEs are generated based on the
• Number of Days employed
• of Day employed
• 187 days employed and 100 employed equals 1
  FTE.

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STAFF DATA

• All professional employees must
• be reported on a Staff Responsibility record
• The primary connection to C T on the Staff
  Responsibility record is the population served
  indicator Code C030
• 05 Career Technology Students
• Indicates students are served in an approved
  state C T education course

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STAFF DATA

• The RESPONSIBILITY record contains the following
• Role Id (teacher, administrator, C T coord,
  etc.)
• Service Id (the 8 digit TEA course number)
• Begin End time of class
• Days of Week and Weeks of month
• Population served (05 C T students)
• Multi-service indicator
• Instructional setting (regular class, special ed
  setting)
• Number of students in the class

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STAFF DATA
Work Based Learning Site Coordinator
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STAFF DATA
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STAFF DATA
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STAFF DATA
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STAFF DATA
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STAFF DATA
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STAFF DATA
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STAFF DATA
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STAFF DATA
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STAFF DATA
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STAFF DATA
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STUDENT DATA

• C T students are reported on the following
• different record types
• C T Indicator (110 Record) Fall
• C T Services (169 Record) Fall
• C T Courses (170 Record) Fall
• C T Attendance (410 Record) Summer
• Course Completions (415 Record) - Summer

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FALL STUDENT DATA - 110
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STUDENT DATA - 110
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STUDENT DATA - 110

• The 110 record contains many of the special
  population indicators for each student
• It contains the C T Indicator (Table C142)
• 0 Not enrolled in a C T course
• 1 Enrolled in a C T course
• 2 Participant in a coherent sequence of courses
  program
• 3 Participant in a Tech Prep Program
• If a students plan changes their indicator should
  change

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STUDENT DATA - 110

• 0 Enrolled indicates that the student is not
  enrolled in a C T course (on snapshot date)
• nor is the student a participant in a coherent
  sequence of courses
• nor is the student in a Tech Prep program

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STUDENT DATA - 110

• 1 Enrolled in a C T course indicates that
  the student is taking a C T course, but the
  students 4-year plan of study does not outline a
  coherent sequence of courses in C T
• To be coded a 1, the student must have a C T
  class in their schedule on the snapshot date.
• Used for those students who are taking a C T
  course on an elective basis only.
• Applicable for students in grade 06 12.

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STUDENT DATA - 110

• 2 Participant in a coherent sequence of
  courses program
• This is a student who is enrolled in a sequential
  course of study, which develops occupational
  knowledge, skills, and competencies relating to a
  career concentration.
• Student should have a 4 year plan of study to
  take 2 or more C T courses for 3 or more
  credits.
• Must be enrolled in, or have completed a semester
  of C T courses which are a part of their C T
  coherent sequence of courses.

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STUDENT DATA - 110

• Example of a coherent sequence of courses for
  Business Ownership
• Business Computer Information
• Business Support Systems
• Record Keeping
• Business Law
• Admin Procedures

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STUDENT DATA - 110
Coherent Sequence of Courses for International
Marketing Foreign Language Keyboarding
Computer Applications International
MarketingMarketing I or Entrepreneurship
Marketing Ed II
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STUDENT DATA - 110

• 3 Participant in Tech Prep program indicates
  that the student in grades 9 12 who follows a
  state approved Tech Prep high school plan of
  study leading to postsecondary education
  training.
• The student should have a 4 year plan of study
  that includes 2 or more C T courses for 3 or
  more credits.
• The plan must provide at least one option for
  articulated and or/concurrent credit at the
  postsecondary level.
• Must be enrolled in, or have completed a semester
  of C T courses which are a part of their C T
  coherent sequence of courses

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STUDENT DATA - 110

• Students can earn college credit in several ways
• The Statewide Articulation Program
• Local Articulation Program
• Dual Credit
• Advanced Placement
• Credit by Exam

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STUDENT DATA - 110
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STUDENT DATA - 110
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STUDENT DATA - 110

• The Statewide Program
• A state-designed, advanced college
• placement program
• For students interested in technical
• careers that require college
• Facilitates the award of articulated
• college credit in public two-year colleges
  across the state
• Common core of articulated courses with their own
  Service ID in C022 (The service IDs have a TP in
  the abbreviated name and a T in the number)

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STUDENT DATA - 110

• The Statewide Program
• Still uses the A suffix code on transcripts
• Course content exceeds TEKS
• HS teachers must complete special training
• District cant teach course until all teacher
  requirements are met
• Qualified teachers are maintained in statewide
  database

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STUDENT DATA - 110
Required Teacher Professional Development for
Statewide Articulated CoursesHigh school faculty
teaching statewide-articulated courses must
participate in joint staff development activities
with college faculty at least once every three
years.The 6 contact hours teacher training is
required for all teachers of statewide-articulated
courses. There are two parts to the required
training Part I - General Session (3 contact
hours) Part II - Subject-Area Session (3
contact hours)
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STUDENT DATA - 110
Any student who successfully completes
statewide-articulated secondary courses,
graduates from any secondary school in the state,
and meets the requirements, is eligible to
receive articulated credit from any participating
public two-year college in the state that offers
the corresponding college courses.
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STUDENT DATA - 110

• The Statewide Program
• To be eligible for postsecondary credit as a
  single course, the student must be in grade 11 or
  12. Courses in a coherent sequence may be taken
  at any grade level (9-12) as long as the final
  course in the ATC (Advanced Technical
  Credit)-required coherent sequence is taken when
  the student is in grade 11 or 12.

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STUDENT DATA - 110

• The Local Program
• This is an agreement between one college and one
  high school or district
• Still uses the A code on transcripts
• Can not use the courses in C022 with a TP in the
  abbreviated name (unless teacher qualified)

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STUDENT DATA - 110

• Dual Enrollment
• The student is taking high school courses and
  college courses at the same time.
• Handbook eliminated the requirement for 4 hours
  of high school credit only for full day ADA. Can
  be a combination of both.
• If there is no correlation between the TEKS for
  HS and the college course, the district may
  select a course from the innovative course
  listing in C022. A waiver must be obtained in
  order to teach the course.
• If there isnt an innovative course available,
  the District will request through the waiver
  process that TEA create a new innovative course.

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STUDENT DATA - 169

• Once a student has been identified on the 110
  record with an indicator of 1,2, or 3 additional
  information concerning services is required.
• Single Parent Pregnant Teen Indicator
• Work Study C T Support Service
• Day Care C T Support Services
• Transportation C T Support Service

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STUDENT DATA - 169

• Single Parent Pregnant Teen Indicator
• Student is unmarried or legally separated from a
  spouse, and has a minor child for which the
  parent has either custody or joint custody, or
• Student is pregnant

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STUDENT DATA - 169

• Day Care C T Support Service
• Indicates whether the student enrolled in a
  coherent sequence of C T courses which will
  lead to the acquisition of marketable skills is
  receiving child care for his or her child which
  is funded from Carl Perkins federal C T and
  applied technology education funds.

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STUDENT DATA - 169

• Transportation C T Support Service
• Indicates whether the economically disadvantaged
  student enrolled in a C T course receives
  special transportation services to enable the
  student to commence or continue C T training

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STUDENT DATA - 170

• Once a student has been identified on the 110
  record as a 1, 2, or 3 course information is
  required.
• There are some instances where a student has been
  identified as a 2 or 3 and there is not a
  corresponding 170 record. (2 3 do not have to
  be enrolled in a C T course on the snapshot
  date.)
• The 170 record consists of
• TEA Service ID
• CTE Work-Based Learning Ind Code

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STUDENT DATA - 170

• The TEA Service ID is the 8 digit number assigned
  any course taught in the state.
• The course numbers are found in Table C022 of the
  data standards.
• The numbers for C T courses are grouped in
  sub-headings and usually begin with the number 1.

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STUDENT DATA - 170

• The C T courses are separated by sub groups.
  Many of the group headings contain some specific
  instructions as to their proper use.
• The main headings are
• Grades 6 8
• Grades 7 8
• Grades 9 12
• This heading is further divided into categories.

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STUDENT DATA - 170

• Grades 9 12 Sub Headings
• Agricultural Science Technology
• Business Education
• Health Science Technology
• Family Consumer Sciences
• Technology Education
• Marketing Education
• Trade Industrial Education
• Career Orientation

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STUDENT DATA - 170

• Tech Prep (requires special training for teacher)
• Business Education
• Health Science Technology
• Family Consumer Science
• Technology Education
• Innovative Career Technology
• Magnet courses (limited to Magnet High Schools)
• Must have waiver to teach
• Innovative Courses
• Must have waiver to teach

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STUDENT DATA - 170
12290001- Family Consumer Sciences Career
Prep 1 12290249- WBL/Services for older
adults
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STUDENT DATA - 170
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STUDENT DATA - 170
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STUDENT DATA 169,170
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STUDENT DATA - 110
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STUDENT DATA - 110
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STUDENT DATA - 110
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STUDENT DATA - 410

• C T Funding Record 410
• Collected only in the summer submission
• Impact on funding
• C T FTEs X ABA X 1.35

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STUDENT DATA - 410

• Weighted funding not applicable for the following
  courses

Career Connections, 12731100 Introduction to
Business, 12011400 Business Management, 12022500
Business Ownership, 12022600 International
Business, 12031500
Self-paced career technology education is not
eligible for contact hour funding
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STUDENT DATA - 410

• The 410 record reports attendance in C T
  courses.
• Students in grades EE 06 can not have 410
  records.
• Students in grades 7 8 can only be reported for
  C T courses for the Disabled CTED. Classes must
  be self-contained serve special ed students
  only.
• Students entry and withdrawal into the course
  must be tracked. Funding is earned for each day
  the student is enrolled in the course
• and present for the ADA period.

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STUDENT DATA - 410

• In order to receive contact hours, a district
  must ensure that the appropriate resources (labs,
  equipment, etc.) are provided to teach the
  course.
• The course taught must be an approved course for
  funding in C022 (must have 1 or 4 asterisks).
• One hour or one period is defined as at least 45
  minutes to qualify as a C T course.

ADA Eligibility is based on the students
shortest day. MWF 4 hours TTH 2 hours student
is ½ day eligible.
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STUDENT DATA - 410

• The C T code must equal the total number of
  one-hour approved C T classes the student is
  enrolled in. (V1, V2, V3, V4, V5, V6) Students
  may not receive more than 6 contact hours for C
  T.
• Any combination of C T education and special
  education services that exceeds six hours per day
  is called excess hours. The hours exceeding six
  will be subtracted from the primary special ed
  instructional setting. A student in
  instructional setting 41will earn 2.859 weighted
  funding. If the student is a V4, he is earning
  an additional 4 hours. This is 6.859 hours
  total. That is an excess of .859, that will be
  deducted from Special ed FTEs.

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STUDENT DATA - 410

• Determining weight A student enrolled in a 3
  credit course will be a V3. A student enrolled
  in 3 different one hour courses will be a V3.
• The hours for block scheduling are determined
  based on the average number of hours in the class
  over a full cycle.
• 90 minute course taught MWF one week Tue Thu
  the next
• 90 X 5 days 450
• 450 /10 (full cycle) 45 minutes

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STUDENT DATA - 410

• Work Based Learning Classes (Career Prep)
• Consist of time spent at an approved training
  site, as well as time spent in the classroom.
• Written training agreements required.
• Time spent at the training site is instructional
  time. Up to 120 minutes per day required time at
  the training station counts toward meeting full
  and half-time attendance requirements.
• Classroom instruction must avg. 1 class each day
  for every school week.

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STUDENT DATA - 410

• C T hours may not be claimed when students
  receiving C T services are placed in a
  disciplinary setting for more than 5 consecutive
  days if the same amount and type
• of C T services are not provided.
• However, the student may still
• earn credit for the course
• even though direct
• C T instruction is not
• provided during this period.

ISS
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STUDENT DATA - 410

• C T hours may not be claimed when the C T
  student is in a homebound situation (special ed
  homebound or PRS CEHI services) unless the same
  service is provided in the homebound setting.

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STUDENT DATA - 410
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STUDENT DATA - 410
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STUDENT DATA - 410
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STUDENT DATA - 410
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STUDENT DATA - 415
Course Completion Record Collected in the summer
submission

• Information collected on the Course Completion
  Record includes
• Service ID (Table C022)
• Dual Credit Indicator (Table C088)
• Indicates that student is eligible to earn HS and
  college credit for the same course.

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STUDENT DATA - 415

• Information collected on the Course Completion
  Record includes
• Distance Learning Indicator (Table C167)
• Indicates whether the course was taught through
  the use of a particular type of
  telecommunications at least 50 of the time.
• Satellite, Television, Videoconferencing,
  Internet, Videoconferencing Internet,
  Instructional TV Internet, Satellite
  Internet.

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STUDENT DATA - 415

• Information collected on the Course Completion
  Record includes
• Pass Fail Indicator

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STUDENT DATA - 415
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STUDENT DATA - 415
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STUDENT DATA - 415
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ACCOUNTABILITY PEIMS
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ACCOUNTABILITY PEIMS
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Donna Newman, PEIMS Coordinator Education Service
Center Region 20 210-370-5322 Donna.newman_at_esc20.
net