Electronic Graduate School Bulletin Revising

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Electronic Graduate School Bulletin Revising

• Following are very basic directions for revising
  Graduate School Bulletin text using Adobe Acrobat
  or Reader.

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Wheres the Commenting Toolbar?

• The Commenting Toolbar is found under
• Tools ?
• Commenting ?
• Show Commenting Toolbar.

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How Do I Indicate How the Text Should Be Edited?
Option 1

• OPTION 1
• The graphic to the right describes how to use the
  mouse and keyboard to indicate the following
• Inserted text
• Deleted text
• Replaced text

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How Do I Indicate How the Text Should Be Edited?
Option 2

• OPTION 2
• You may also use the tools listed under Text
  Edits on the Commenting Toolbar.

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Helpful Tools for Editing Note Tool

• The Note Tool on the Commenting Toolbar allows
  you to insert notes to the editor on the proof.
• Click Note Tool.
• Click in text where you want the note to
  appear.
• Type note in yellow box that appear.
• Notes can contain a message to the editor, a
  correction, or additional text to be inserted.

Click to place note
Click on Note Tool
Blank note appears. Type note.
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Helpful Tools for Editing Highlight Text Tool

• The Highlight Text Tool on the Commenting Toolbar
  may be useful, particularly in combination with
  the Note Tool.
• Click the Highlight Text Tool icon on the
  toolbar
• Click and drag to select text to be highlighted.

Click on Highlight Text Tool
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Click and drag to select text to be highlighted
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Helpful Tools for Editing Attach File as Comment

• When extensive editing is needed, the Attach a
  File as a Comment Tool can be used.
• Click Attach a File as a Comment icon on
  Commenting toolbar.
• A pushpin icon appears click in the text where
  desired.

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Click on Attach a File as a Comment Tool
Click where you want to attach the file
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Helpful Tools for Editing Attach File as Comment

• Select file to be attached.
• The separate file can contain additional text or
  replacement text can be attached to the document.

Select desired file
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Oops! I Didnt Mean to Do That! Removing an
Edit. Part 1.

• Go to
• File ? Undo
• to correct an immediate mistake.
• Or use the keystroke shortcut CTRLZ.

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Oops! I Didnt Mean to Do That! Removing an
Edit. Part 2.

• You can also use the Comment tab to restore the
  original text.
• Click on the Comments tab on the right side of
  the screen to open a list of all of the edits
  you have made.
• Click on the one you want to remove and press
  delete.

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Click on the Comments tab
Click and press the delete key to remove the edit.
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Stamping Your Proof Approved or Revised

• Once youve completed reviewing your proof,
  please stamp it as Approved (no changes are
  needed) or Revised (changes needed).
• Click the Stamp Tool on the Commenting
  Toolbar.
• Select Dynamic on the menu.
• Select the appropriate stamp.

Click Stamp Tool and select Dynamic
Select stamp
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Stamping Your Proof Approved or Revised

• After selecting the appropriate stamp from the
  menu, place it on the top of the first page.

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Need More Help?

• Additional help is found under the Help menu.
• Go to
• Help ?
• How to... ?
• Comment Markup
• A list of topics appears on the right.