PCMS ReportsMisc' Modules

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PCMS Reports/Misc. Modules
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Buyers Table

• The PCMS system relies on codes to assign work.
  The table below shows how those codes are listed
  and assigned.

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Commodities Module
Staff have access to this screen for looking up
commodity codes in PCMS. This screen may be
easier to use and read.
Type in the number of the commodity you would
like to view. You do not need to enter in the
entire commodity code. For example, to view all
codes associated with group 89 type in 89 and
hit enter.
Use this screen to view commodity codes.
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View Commodities
Group and description.
Class , Class title, Class description, buyer
and status
Commodity , Commodity title, and description.
NOTE this section is used by the commodity
coder ONLY to assign inventory numbers
Identifier , description and requested by.
NOTE this section is used by the commodity coder
only
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Commodities Advanced Search
Use this screen to search for commodities by
keyword
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Commodities Search Results
Search by Group if you know it
AND
Search by keyword to limit your search
Note Search by keyword in class description to
locate a group/class
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Customer Advanced Search
This screen should help when looking up a
customer contact person. Click on Data Entry _
Customer Coop Maintenance _ Contact Entry _
Advanced Search Any field on the screen can be
populated to look up current customers who have
requested services in the past. The less fields
you fill out more results you will get to find
the person you are looking for. Example if I
type in 300 in the Customer field I will get
all of the DSHS contacts. If I type Ross into
the last name field I will get anyone with the
last name of Ross or Ross is included in the last
name who works for DSHS. Note If you require a
user be added to PCMS only super users can add
customer locations. WSDOT requires OSP to get a
location number before assigning new locations.
All other agencies allow OSP to designate the new
location number.
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Reports

• Currently the PCMS system holds several reports.
  They cover a variety of information. Due to the
  variety they will be shown on screen in the
  training, and will not be described on this
  presentation.

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PCMS Users

• Read only users usually given to staff who do
  not manage contracts or complete tasks in the
  system, for lookup use only
• Usually this is given to consultants, MMC, and
  temporary staff who need look up rights.
• Standard users a standard user can complete
  tasks in PCMS and update information but cannot
  update fields that may be audited.
• All staff not listed as a super user or admin
  user
• Super Users can edit almost all fields that may
  be audited. Super users have been trained to
  remark all changes made in the system. UMs can
  designate super users in the system.
• Christole Ellis
• Stacy Ostrand
• Jena Richmond
• Admin user this user can update tables, delete
  records, and update financial fields. This
  person also works directly with the auditor when
  audits of the system are requested.
• Howard Cox
• Tia Livingood

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Useful Information
WEBS Resource Page http//www.ga.wa.gov/webs
Public Bid Calendar https//fortress.wa.gov/ga/w
ebs/bidcalendar.aspx Login for vendors
https//fortress.wa.gov/ga/webs/ Login for
customers https//fortress.wa.gov/ga/webscust/ Em
ail for WEBS Customer Service webscustomerservice
_at_ga.wa.gov Phone for WEBS Customer Service (360)
902-7400 Hours for WEBS Customer Service 800
a.m. to 500 p.m. PST, M F