Project Update / New R

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Project Update / New RD Proposal

• M. Hebert

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Outline

• The New RD Proposal for FY03
• Stepping up project formalism in SOWs, cost, and
  schedule tracking
• Looking into another, possibly more user
  friendly, cost and schedule software system
• Status of the Muon Beamline subcontract
• More tweaks to the MECO web site
• Things that I should have finished by now but
  havent

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Since The Last Meeting

• Brad Smith has accepted the position of Solenoid
  SSM and his appointment has been approved of or
  concurred with by all those who must
• Notified of 610k RD grant which should be in
  hand this week
• Issued RFP for Industrialization Studies
  details in Bills talk
• Received six bids in round 1
• Funding three and reopening the RFP to encourage
  additional bids
• Poised to commence Interim Base Support for
  William Mary and Houston from that money as
  well
• Magnet Acquisition Panel meeting next weekend to
  recommend the best procurement strategy to the
  SSO again Bills talk
• Attempting to arrange a preliminary review of the
  CDR by appropriate safety committees to get
  feedback for the Technical Specifications
• NSF has encouraged us to apply for additional RD
  funds in FY03, proposal is due by 9/26 effectively

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Balancing Needs vs. Budget

• Although NSF cannot know how much they will have
  to work with in FY03, they suggest that we aim
  for a total request similar to our previous one
  year proposal, i.e. 3M
• The goal in developing the budget remains to
• Keep the critical path on schedule as much as
  possible, which primarily means keeping the
  magnets on course
• Keep the existing collaboration together and
  expand it if possible
• Preferentially investigate items with the
  greatest cost or technical risk
• Operationally that means maintaining
• Funding for tasks leading to the tightest
  possible solenoid Technical Specifications and
  RFP package
• Detector RD efforts needed for collaboration
  building
• Studies focused upon higher technical risk items

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Tasks Funded on Existing RD Money

• Tasks that we have funded or will cover out of
  the new grant include
• MIT-PSFCs Solenoid Conceptual Design Report
• Magnet Industrialization Studies at least
  three, perhaps more
• Part-time Solenoid Subsystem Manager support
• Tracker RD at Houston and UCI
• Calorimeter RD at NYU
• Cosmic Ray Shield RD at William Mary
• Interim base support for Houston and William
  Mary
• Water-cooled target studies at UCI
• Full-time Project Manager support
• Internal Reviews

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FY03 Request 1

• AGS Studies - 158k
• Bunched Beam Extraction Studies at g 8, assumed
  parasitic to RHIC
• Beam Instrumentation
• Proton Beamline - 363k
• Shielding design
• Lambertson magnet designs
• Instrumentation controls design
• RF Modulated Magnet conceptual design, but no
  prototype
• Production Target Shield - 85k
• Further stress analyses of radiation-cooled
  target
• Heat and Radiation Shield design
• Target handling and mounting system design
• Solenoids - 304k
• Tolerance/robustness studies
• The remaining half of the Subsystem Manager
  support

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FY03 Request 2

• Muon Beamline - 233k
• Collimator, Beam Stop, Absorber, and Shield
  designs
• Detector supports and installation procedure
• Much reduced cost vacuum system design
• Stopped muon spectra measurements at TRIUMF
• Straw Tracker - 809k
• Prototype low mass manifold
• Reengineering the Elefant chip
• Mechanical engineering support at UCI
• Seamless straw development at Osaka
• Calorimeter - 503k
• An 8 x 8 prototype crystal array including
  photodetectors, cooling, calibration, and readout
  electronics
• An electrical engineer for readout electronics
  development and a technician to assist in crystal
  and readout prototype construction
• Beam testing of the prototype array

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FY03 Request 3

• Cosmic Ray Shield - 103k
• Salary for a technician to assist with module
  extrusion and testing
• Mechanical design of the passive shield
• Data Acquisition and Online Computing - 249k
• Support for BUs Electronics Design Facility
• Components, prototype boards, test equipment
• Project Management - 296k
• AGS Liaison Physicist and Liaison Engineer
  support
• Cost and Schedule software system, training
• BNL contracting officer support
• Internal reviews
• Total 3.10M

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Tasks Deferred to Reach 3M

• AGS Studies
• Bunch Intensity Studies
• Proton Beamline
• Prototype module of RF magnet
• Beam instrumentation other than the target
  station area
• Production Target
• Fabrication testing of W sample pieces for
  rad-cooled target
• Design of the cooling and monitoring systems for
  the water-cooled option
• Solenoids
• Engineering Design of the Solenoids
• Additional engineering staff support for the SSM
• Muon Beamline
• A portion of the detector installation studies
• Project Management
• Support for Cost and Schedule Manager

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Ratcheting Up Project Formalism

• Moving toward a more systematic approach to
  establishing performance goals and tracking
  progress via three mechanisms
• Statements of Work from a standard boilerplate
• A version of this exists now, borrowed from MINOS
  and tweaked
• It includes clear statements of deliverables,
  roles of responsible persons, estimated costs,
  schedule milestones, and appropriate signatures
• We have used this for the Muon Beamline work here
  at BNL and the target work at UCI. In the next
  iteration of contracting we will use it for all
  subcontract SOWs
• Tracking cost and schedule performance on the RD
  money
• With the increasing level of funding this is
  becoming more awkward to keep track of without a
  standard approach
• My hope is to use a new form of software to
  handle this, but if that cant be arranged in a
  timely fashion I will put together a simple
  spread sheet to fill in
• Regular teleconferences

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Professional Grade Cost Software

• Given the delay in the project start we have the
  time to look at alternatives to the system that
  US ATLAS generously provided us
• Whatever system we go with, we want it installed,
  tested, and to have people familiar with it prior
  to the receipt of construction funds
• Requirements
• ONE repository of ALL cost information to avoid
  having to merge data at intervals and suffer
  through resolving conflicts later in the game
• Easy secure access to that repository from
  anywhere
• Cost and schedule data intimately linked for each
  task
• A simple, intuitive interface for most users
• All the bells whistles for a few power users
• My current favorite is Primavera used by LIGO,
  NIF, NJDOT, and numerous corporations, although
  there are other commercial options

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Primavera

• WYSIWYN Role based functionality
• Primavera Project Planner aka P3E functions
  as a combination of MS Project and the Access
  cost database system we have now
• Methodology Manager Stores best practices
  info
• Primavision Web-based team leader tool basic
  WBS editing, cost schedule tracking, and
  reporting
• Progress Reporter Simple web-based,
  time-card-esque cost and schedule progress
  reporting tool for Pis
• A tool for automatic document version control is
  included as well
• Looks promising, but requires a couple of tweaks
• I am in discussions with a company that
  specializes in installation training of
  Primavera systems
• Part of the costs for software, training, etc.
  are in the new budget proposal so that we can see
  if this will meet the need

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Muon Beamline Effort

• My statement that we could start work in July
  proved false, but the last hurdle has actually
  been cleared and a contract is being prepared for
  signatures now
• There are a few other prerequisites to kicking
  off work
• We must determine what window material we will
  likely be using as this is nearly entirely driven
  by the physics, rather than engineering,
  requirements
• We need to get a subset of the CDR drawing
  package available on the web for BNL use
• We expect to have an initial, sketch level design
  by early November and the final report by the end
  of that month
• With a little luck we will obtain additional
  funding to develop designs for other areas of the
  muon beamline to build some momentum here

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Additional Web Site Updates

• Sylvia and I have continued to evolve the design
  of the internal web site, primarily in developing
  pages for each of the level 2 WBS which include
• Links to relevant TDR section Technical Memos
• Links to presentations about the subsystem
• Links to drawings, requirements documents, QA
  documents, ESH docs
• Links to cost and schedule estimates and progress
  tracking
• Still more to do to make the site as useful as
  possible for the project
• Establish a repository of approved plots,
  tables, parameter lists
• Establish a MECO bibliography including
  electronic copies of useful references if possible

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Still on the To Do List

• Reference Design I still havent updated this
  to include the Calorimeter, the Tracker, or the
  details of the Cosmic Ray Shield. I believe that
  October is probable
• Another pass through the Management Plan needs to
  happen and has not yet