Performance-Based Data Management Initiative

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U.S. Department of Education
EDFacts The Future of the Education Data Exchange
Network (EDEN) CCSSO Data Summit November 17,
2005
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USED Vision

• Put the use of performance data at the core of
  decision and policy making in education
• Reduce the burden of duplicative collections
  historically put on SEAs and districts
• Streamline the data collected by USED
• Improve the quality of educational data at all
  levels
• Provide resources and technical assistance to
  help improve state capability

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Performance Based Data at ED Recent History

• PBDMI
• The Performance Based Data Management Initiative
  (PBDMI) began in 2003 with the challenge of
  building a central repository and unified supply
  chain for USDOEs K-12 educational data
• EDEN
• PBDMI Created the Educational Data Exchange
  Network (EDEN)
• Functional system used to collect data from all
  states
• Collection began with 2003-2004 school year
• 2005-2006 collection will begin in January
• EDFacts
• The way ED utilizes data
• Analysis and Reporting tools for data across
  programs
• Available to all states on the data they submit

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Benefits of EDFacts

• For States
• Consolidated data submission to ED
• Common format and process to submit required data
• Access to analysis and reporting tools used by ED
• Put performance data at the core of decision and
  policy making in education
• For ED
• Put performance data at the core of decision and
  policy making in education
• Enables analysis across program offices
• Unifies data collection efforts
• Enables discussions around common data
  definitions
• Makes data usable to all programs within ED
• Reduces cost of data collection efforts (over
  long term)

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Data Status
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Data Status
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Goal 100 States reporting 100 of EDFacts data

• State Strategy
• Communicate detailed direction and strategy for
  EDFacts
• 2. Increase efficiency and reduce burden
• Use of online data forms to collect state data
  external to EDFacts submissions
• Identify collections which can begin to be
  removed from burden of states with complete
  EDFacts submissions
• Put in place a functional State submission status
  dashboard
• Targeted by State strategies built on
  individualized plans for data submission
• 5. Create State champions and success stories

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Internal Strategy Deliver on Promises to States

• 1. Reduce Collection Burden on Participating
  States
• Step 1 OSEP
• Step 2 Consolidated State Performance Report
• Coming Steps Collection by collection program
  office by program office
• 2. Share Analysis and Reporting Tools with
  Participating States
• Managing Status of Data Submissions
• Maintain Current Report Formats
• Deliver New Analysis and Reporting Capability

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Using EDFacts Office of Special Ed. Programs

• Worked with OSEP to identify the collections with
  quickest transitions
• Identified 4 annually reported tables
• Developed process to ensure data quality
• Utilized double submissions from prior years
• Only states submitting a complete file are
  considered
• Established thresholds for clearance to submit
  via EDEN
• All states with enough data, but not meeting
  thresholds were contacted
• Dialog to resolve issues
• SEA EDEN Coordinator
• SEA OSEP Coordinator
• ED EDEN Representatives
• ED OSEP Data Analysts

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Using EDFacts Office of Special Ed. Programs

• States cleared for 04-05 or 05-06 reporting
  burden
• Alaska
• California
• Delaware
• Idaho
• Maine
• Massachusetts
• Missouri
• Montana
• Nebraska
• Oklahoma
• North Dakota
• Rhode Island
• South Dakota
• Vermont
• Virginia
• West Virginia
• Wyoming

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Using EDFacts Office of Special Ed. Programs

• Engaged OSEP leadership to develop new analysis
  and reports
• Data from EDEN is exported to support existing
  OSEP systems
• New reports are being developed with in EDFacts
  to enable OSEP to offer deeper diagnosis of
  trends within states

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Using EDFacts Office of Special Ed. Programs
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Using EDFacts Office of Special Ed. Programs
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Using EDFacts Consolidated State Perf. Report

• CSPR Background
• Consolidated State Performance Report
• Most recently submitted in MS Word
• This option is no longer available
• CSPR will be submitted through EDFacts

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Using EDFacts Consolidated State Perf. Report

• EDFacts Collection of CSPR
• Currently in design phase
• Will be ready for February 2006 collection
• Web-based form with a Turbo Tax look and feel
• Selected data will be pre-populated from EDFacts
• Text from other applications/can be copied and
  pasted to the Web based form
• Multiple users allowed within a state

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Using EDFacts Consolidated State Perf. Report

• EDFacts Collection of CSPR (cont.)
• Web based form will be indexed by Title program
  for quick access to relevant sections
• States will be able to submit partial information
• Program will save information but not transmit to
  ED until officially submitted
• States can submit revisions through EDFacts

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Using EDFacts Consolidated State Perf. Report
Hyperlinks to allow user to go directly to
sub-section.
Includes Part I specific instructions, ESS data
mapping, etc.
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Using EDFacts Consolidated State Perf. Report
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Using EDFacts Consolidated State Perf. Report
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Using EDFacts Consolidated State Perf. Report
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Using EDFacts Consolidated State Perf. Report
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Using EDFacts Consolidated State Perf. Report
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EDFacts Managing State Participation

• Dashboards and Progress Indicators
• Developed as a key part of EDFacts
• Accessible to both ED and SEAs

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EDFacts Managing State Participation
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EDFacts Managing State Participation
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EDFacts Managing State Participation
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EDFacts Managing State Participation