The Command Team and the Designated Person

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The Command Team and the Designated Person
Expectations, training, qualifications and
competence

• Glasgow
• 9th October 2008

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The Designated Person

• Am I able to fulfil my role effectively?
• Jon Gray, Inserve Yachts Ltd

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Am I able to fulfil my role effectively?

• What I think ISM wants from the DP
• How I / we try to achieve what is wanted
• What is learnt on the way
• The effectiveness of the role

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What I think the ISM Code wants

• Ensure safe operations
• Link between ship and the shore
• Direct access to highest levels
• Monitoring operations
• Ensuring adequate resources and support

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What some think the ISM Code wants

• Response to emergencies
• Run the safety management system

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How I / we try to achieve what is wanted

• Safe operations
• Ensure adequate systems
• Verify experienced, qualified and trained crew
• Encourage risk assessment
• Provide / facilitate training
• Monitor

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How I / we try to achieve what is wanted

• Link between ship and shore
• Via Captain
• Safety meetings
• Anonymous
• Personal
• By provision of
• Support / advice
• Independent view
• Formal link
• Sounding board
• Use of regulations

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How I / we try to achieve what is wanted

• Direct access to highest levels
• Why?
• What is highest level?
• M D
• Owners representative
• Owner
• Owning company
• Designated Person
• What if DP is low level?
• What if DP is technical head?

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How I / we try to achieve what is wanted

• Direct access to highest levels
• Regular report
• Report of defects / concerns
• Non conformity
• Formal letter if needed

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How I/ we try to achieve what is wanted

• Monitoring operations
• Monthly reports (incident reports Link 1, risk
  assessments, safety officer inspections, safety
  meetings, drills, maintenance records, defects)
• DP Visits
• Visit Reports Link 2
• Job List Link 3
• Audits

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How I / we try to achieve what is wanted

• Ensuring adequate resources and support
• Liaison with technical, personnel and commercial
  departments, owners representatives
• Explanation of regulations and needs
• Possible policing

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What I have learnt on the way

• It isnt easy
• Many auditors / consultants have a simplistic
  view
• Bulk carriers and mega yachts have the same
  issues but in different ways
• Commercial pressure
• Problems
• Take action and be honest

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Commercial Pressure

• Bulk carrier on US100,000 a day
• Yacht on US65,000 a day

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Problems

• Manning levels
• Lack of knowledge / understanding
• Drills / training
• Language
• Fatigue
• Lack of time
• Blame culture

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Problems

• Assumption
• Macho image
• Not reporting defects
• Poor treatment of crew
• Taking ships over too quickly

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Take action and be honest

• Tell it like it is
• Support the crew
• Report to Class / Flag the problems, along with
  the corrective actions
• Put everything in writing and communicate clearly

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Summary

• 1. What I think ISM wants from the DP
• 2. How I / we try to achieve what is wanted
• 3. What is learnt on the way

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Summary

• Am I right in assuming that I know what ISM
  wants?

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Summary

• Am I right in assuming that I know what ISM
  wants?
• Maybe not, but who really knows?

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Summary

• Am I right in assuming that I know what ISM
  wants?
• Maybe not, but who really knows?
• Training is to be provided to DPs but who is
  doing that and how?
• Are DPs involved at the IMO and other bodies?

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Summary

• Have I achieved what is wanted?

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Summary

• Have I achieved what is wanted?
• Probably not fully, but there are obstacles

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Summary

• Have I achieved what is wanted?
• Probably not, but there are obstacles
• Have I addressed the problems?

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Summary

• Have I achieved what is wanted?
• Probably not, but at less than senior management
  level , it is difficult
• Have I addressed the problems?
• Probably not fully, but we attempt to, and show
  that we have attempted to

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Summary

• Am I able to fulfil my role effectively?

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Summary

• Am I able to fulfil my role effectively?
• Only with the understanding and support of all
  senior management ship and shore, technical
  department, commercial department, owners and
  crew

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Conclusion

• While some seafarers may have difficult lives
  and may see nothing positive for them from the
  DP, perhaps rarely hearing from him, there are
  some DPs who themselves are put in difficult
  situations and who would benefit from additional
  support from seafarers and shore based management
  alike.