Vlatka Lemic Croatian State Archives, Croatia

1
Vlatka LemicCroatian State Archives, Croatia
Archival information system
ARHiNET Croatian national archival information
system
2
OBJECTIVES

• Establishment of the unique system based on
  international standards
• Providing efficient and user oriented system of
  collecting, processing and presenting archival
  material
• Inclusion of all important elements of archival
  records management and management of business
  processes in the archival institutions into one
  comprehensive system
• Facilitating work of archival professionals
• Standardizing and assuring quality of services
  and products provided by archives
• Ensuring preservation and presentation of data by
  using information-communication technologies
• Introducing new technologies and technological
  solutions in the archival institutions

3
IDEA

• ARHiNET is a network information system for
  describing, processing and managing archival
  records
• It is installed on a central network server,
  accessible via the Internet from any point in the
  world
• ARHiNET enables users not only to search and
  browse data using the Internet, but also to
  access all program functions for processing,
  describing and managing archives
• ARHiNET is a complete solution for the work of
  the archives, since it supports not only
  processing of archival materials, but also
  keeping registers and managing use and
  digitization of archives and performing other
  tasks related to managing archival records
• It enables the integration of data and services
  of the archives and offers the users access to
  all data about registered archival material,
  their holders and creators in one place

4
CONCEPT

• ARHiNET is created on modular basis which enables
  the design and implementation of particular
  modules as separate projects in a relatively
  short period of time and their continuous
  integration into the unique information system.
  Advantages of such solution are the creation of
  an integrated base and a unique system of data
  protection with minimal costs.
• ARHiNET system structure comprises of two parts
  the open one is intended for the external users
  who want to search database and catalogues and
  use other offered services, and the protected
  part, intended for the employees in the archives
  and other institutions, in which all
  professional-business processes that define
  processing and management of archival material
  are taking place. The program solution consists
  of several databases organized according to the
  logic of records type and user type/roles that
  define access to particular records.

5
ARHiNET STRUCTURE
6
MODULES AND FUNCTIONALITIES

• Security and authorization
• General functionalities
• Description and processing of archives
• Archival documentation
• Creators and holders of archival material
• Preservation of archives
• Digital contents
• Training
• Standardization
• Searching and browsing data

7
INTEGRATION OF DATA AND SERVICESIN ARCHIVES
8
REALISATION

• about 700 registered users from more than 150
  institutions
• National Register of archival fonds and
  collections
• more than half a million units of data have been
  described in ARHiNET so far information on
  14.000 fonds and collections, 70.000 other
  archival units (series, files and items), 15.000
  creators and 6.500 records creators and owners,
  more than 4.000 finding aids and 3.000
  bibliographical units on archival holdings
• ARHiNET contains digital images of the most
  significant and most often used documents
• management of digitized archives
• files and documentation on creators and holders
  of archival material

9
ARHiNET SYSTEM SUPORT
10
Procedure of making digital master copies
11
Procedure of creation of the watermark
12
Procedure of creation of the unique identifier
mark
13
Connection of archival units descriptions with
digital copies
14
XML scheme for connection of archival units
descriptions with digital copies
15
REGISTRATION ON THE ARHiNET
16
USERS ADMINISTRATION
17
DESCRIPTION OF ARCHIVAL UNITS
18
LIST OF RECORD HOLDERS
19
LIST OF ARCHIVAL MATERIAL
20
ACCESSION LISTS
21
FILE OF RECORD HOLDER
22
REGISTER BOOKS
23
ARHiNET PUBLIC
24
ARHiNET DIGITAL MATERIAL
25
ADVANTAGES OF ARHiNET

• Standardization and raising quality of archival
  services
• Facilitated access, integration and exchange of
  data
• Using accessible and tested technologies
• Modularity, scalability and simple upgrading
• Simple and quick customization of structure and
  content
• Possibility of integration with other program
  solutions
• Assured expert assistance and user education
• Continuous maintaining and upgrading of the
  program solution
• Simple use