Navy Retention Monitoring System NRMS

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Navy Retention Monitoring System (NRMS)

• LT Michael Welgan
• June 2009

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Outline

• NRMS Overview
• Key Retention Metrics
• Command Career Counselor Reports
• Training Resources Available
• Points of contact at CCD

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Navy Retention Monitoring System (NRMS)

• Navy Enterprise Retention Reporting and Analysis
  Tool
• Web-based application, a component of NSIPS
  analytics, hosted on NMCI, with computer
  based/online training, an electronic SAAR
  process, and helpdesk support
• Designed in a collaborative effort between N1,
  Fleet, CNA, NPRST and CCD.
• Replaced the legacy Fleet and Staff tools (NAVRET
  and N1s RMS)
• Provides access to personnel data from 1992 to
  present for retention reporting
• Sophisticated business intelligence capabilities,
  including ad hoc reporting to support analysis
• Standardized metrics (Fleet and Staff using same
  business rules)
• Fleet/Force-wide use with over 7,500 registered
  users
• Used to provide reports ranging from unit level
  leadership to Congress

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Navy Retention Monitoring System (NRMS)

• Facilitates meeting responsibilities delineated
  in DODINST 1304.3 and OPNAVINST 1040.11B
• DCNO N1
• Provide annual active and reserve reenlistment
  targets to Fleet and other Echelon 2 commanders
• BUPERS 34
• Analyze, maintain, and disseminate command
  reenlistment and attrition data to Fleet and
  other Echelon 2 commanders
• Monitor Navy reenlistment and attrition trends
• Fleets and Other Echelon 2 commanders
• Establish a quarterly Honor Roll and annual
  Retention Excellence Award program in support of
  CNO reenlistment and attrition targets

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Quick Overview of the Metrics

• Reenlistment Rate (Reenlistments Long Term
  Extensions) divided by (Reenlistments LTEs
  EAOS Losses)
• FY08 All-Navy Goals Zone A 48, Zone B 58,
  Zone C 82
• Attrition Rate (Before EAOS losses) (losses
  more than 90 days from EAOS) divided by (the
  Before EAOS inventory) the number of people that
  are more than 90 days from the Hard EAOS
• Reenlistment Rate with RA (reserve affiliation)
  (Reenlistments Long Term Extensions RAs)
  divided by (Reenlistments LTEs EAOS Losses)
• RA Rate number affiliating within 180 days of
  detaching divided by number eligible to affiliate
  (based on RE Codes)

Focus of the metrics is on for Zones A - C
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Getting Started
Click here to submit SAAR
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Getting Started
Check here for news of interest
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Command Career Counselor Reports
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Command Career Counselor Reports
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Command Career Counselor Reports
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RET ATT Report Zone Less Prompts
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(No Transcript)
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RET ATT Report Zone Less Prompts
Reenlistment Rate Calculation
Reenlistments Include both formal reenlistments
(RE) long term extensions (LTE) Long term
extension An extension of at least 24 months
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RET ATT Report Zone Less Prompts
Reenlistment Rate w/ Reserve Affiliation
Calculation
A Reserve Affiliation (RA) is only counted if the
Sailor diaries in within 180 days of detaching
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RET ATT Report Zone Less Prompts Reserve
Affiliation (RA) Rate Calculation
RA Rate those affiliating within 180 days of
detaching divided by those eligible to affiliate
(based on Reentry Codes (RE Codes)). The
numerator is 1,802, but we didnt have room to
show denominator in report. If you are curious,
just divide the of RAs by the RA Rate to get
the number eligible to affiliate (i.e. 1,802/.15
12,013)
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RET ATT Report Zone Less Prompts Attrition
Rate
Before EAOS Loss A loss occurring greater than
90 days from EAOS Non EAOS Inventory Number of
Sailors greater than 90 days from EAOS Avg Non
EAOS Inv The average monthly Non EAOS Inventory
across the date range specified in report
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Now a Quick Look at the Rest
of the RET ATT Report
Following are marked up portions of the All Navy
RET/ATT Report showing the At and Before EAOS
Loss sections (the bottom of page one and page
two)
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RET ATT Report Zone Less Prompts Bottom of
Page 1
The losses listed here are At EAOS (within 90
days of EAOS), so they do not count toward
attrition (recall, an attrite is a loss more than
90 days from EAOS).
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RET ATT Report Zone Less Prompts Page 2
The losses listed here are Before EAOS, so they
do count toward attrition (recall, an attrite is
a loss more than 90 days from EAOS).
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What About A Report lt12 Months?
Question 1 What is the attrition rate at a
command if there is 1 Non-EAOS loss in a month
and a Non-EAOS inventory of 100?
Question 2 What is the attrition rate at a
command if there are 3 Non-EAOS losses in a
quarter and an average Non-EAOS inventory of 100?
Question 3 What is the attrition rate at a
command if there are 12 Non-EAOS losses in a year
and an average Non-EAOS inventory of 100?
Attrition Rate (Non-EAOS Losses) / (Average Non
EAOS Inventory)
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What About A Report lt12 Months?
Answer Each has an attrition rate of
12!!! Huh? Yes, attrition rate is always
expressed on an annual basis to maintain
consistency in reporting. A command with 1 Non
EAOS Loss in a month with a Non EAOS Inventory of
100 has the same attrition rate as A command
with 12 Non EAOS Losses in a year with an average
Non EAOS Inventory of 100.
Attrition Rate (Non-EAOS Losses) / (Average Non
EAOS Inventory)
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Lets See if it Works
20 Before EAOS losses divided by 2,031 Average
Non EAOS Inventory 0.98 NOT 3.9 as
shown!!! Uh oh
But There are 4 quarters in a year, so we need to
multiply the Non EAOS Losses by 4 to express on
annual basis 20 Non EAOS Losses x 4 80 80 Non
EAOS losses divided by 2,031 Avg Non EAOS Inv
3.9 ... It does work!!!
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Does the same apply to Reenlistment Rate?
Answer No. The calculation for reenlistment
rate over a period of time less than a year does
not need to be expressed on annual basis. Why?
Because the reenlistment rate formula is
determined completely by transactions (RE, LTE,
EAOS Losses). Attrition rate did need to be
expressed on annual basis because it is not
completely determined by transactions it has
Average Non EAOS inventory in denominator.
Reenlistment Rate (RE LTE) / (RELTEEAOS
Losses)
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Lets See if it Works
Reenlistment Rate Example for Less than a
12-month period 33 reenlistments / 72 At EAOS
Transactions 45.8
See, no need to convert to an annual basis. The
same is also true for Reenlistment Rate w/
Reserve Affiliation as well as
with Reserve Affiliation rate
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Master Transaction Report

• The Master Transaction Report compliments the
  RET ATT Report.
• RET ATT Report provides the numbers
• Master Transaction Report provides the details
  (names, etc.) behind the numbers
• Recommendations
• Compare Master Transaction Report to RET ATT
  report on monthly basis
• Always have Master Transaction Report at the
  ready when briefing CMC/XO/CO on RET ATT Report

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• The RET ATT shows
• 10 At EAOS Transactions, 1 Before EAOS Loss
  (RE-4), and 7 Reenlistments. You should be able
  to account by name for these numbers in Master
  Transaction Report

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Master Transactions Report
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Master Transactions Report
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Master Transactions Report
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Master Transaction Report Output
7 RE LTE
10 AT EAOS Transactions
1 Before EAOS Loss (RE-4)

• The Master Transaction Report does, in fact, have
  the same number of transactions as displayed on
  the RET ATT report 10 At EAOS Transactions, 7
  Reenlistments, and 1 Before EAOS Loss (RE-4)
• Note Non-Qualifying Extensions and Executed
  Extensions are not shown on RET ATT Report

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• You have now had a chance to better understand
  both the
• RET-ATT Report Zone Less Prompts and
• Master Transaction Report.

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UIC Tree Report
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UIC Tree Report
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UIC Tree Report
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List Report Unit Honor Roll by Zone
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List Report Unit Honor Roll by Zone
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List Report Unit Honor Roll by Zone
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List Report Unit Honor Roll by Zone
Reenlistment Rate Calculation
42.4 is below the FY08 Zone A goal of 48. But

Reenlistments Include both formal reenlistments
(RE) long term extensions (LTE) Long term
extension An extension of at least 24 months
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List Report Unit Honor Roll by Zone
Reenlistment Rate w/ Reserve Affiliation
Calculation
Although reenlistment rate is below 48, a
reenlistment rate with RA above 48 allows this
ship to maintain eligibility for honor roll award
A Reserve Affiliation (RA) is only counted if the
Sailor diaries in within 180 days of detaching
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List Report Unit Honor Roll by Zone Attrition
Rate Calculation
An attrition rate of 4.1 meets USFF FY08
attrition standards in Zone A of at or below 6.2
Before EAOS Loss (Or Non EAOS Loss) A loss
occurring greater than 90 days from EAOS Non EAOS
Inventory Number of Sailors greater than 90 days
from EAOS Avg Non EAOS Inv The average monthly
Non EAOS Inventory across the date range
specified in report
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Online Training Available
Step 2 Click on any of the 3 choices to get
additional info.
Step 1 For training on creating own queries,
open up Public Folders, NRMS, and click on XI
Information
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Online Training Available
Step 2 Click on any of the 3 choices to get
additional info.
Step 1 For training on creating own queries,
open up Public Folders, NRMS, and click on
Training
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NRMS POCs at BUPERS 34

• LCDR Clay Chilson [phone]
• LT Michael Welgan [phone]
• Miss Emily Brickell [phone]
• Email Firstname.lastname_at_navy.mil