PRESENTATION TO THE PORTFOLIO COMMITTEE

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PRESENTATION TO THE PORTFOLIO COMMITTEE
SUPPORT SERVICES

• Presented by Mr G Mokate

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STRUCTURE OF THE PRESENTATION

• MAIN PURPOSE
• SERVICES
• OUTPUTS
• ACHIEVEMENTS
• BUDGET
• PRIORITIES

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MAIN PURPOSE OF SUPPORT SERVICES
To strengthen corporate capacity of the dplg by
providing the necessary resources and
establishing appropriate systems in order to
improve performance.
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SERVICES

• Human resources and organizational development
• Legal and labour relations advisory services
• Financial and budgeting support services
• Communication and Information services
• Corporate planning support services
• Procurement and Administrative support services

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MAIN OUTPUTS

• Organisational performance management systems
  implemented
• Skills development plans implemented
• Performance management and improvement systems
  implemented
• Policies and programmes to enhance the quality of
  worklife implemented
• Sound financial management systems developed and
  implemented
• PFMA implemented
• Procurement Policy implemented
• Establish and maintain integrated Information
  Technology and Management Systems
• Corporate Planning facilitated and achieved
• dplg and Ministry Programmes communicated
• Profile of Ministry and Department increased

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ACHIEVEMENTS

• Strategic Plan and Business Plans were developed
  and implemented
• Annual Report was developed and published
• Financial Services were effectively provided and
  reports produced
• Procurement Management services were provided
  effectively in compliance with the law and
  regulations
• HR policies developed and implemented
• Performance Management system developed and
  implemented
• Skills development programme developed and
  implemented

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ACHIEVEMENTS (CONT)

• Sound labour relations maintained
• Corporate Planning facilitated and achieved
• Profile of dplg Programmes was raised through the
  implementation of communication strategy
• Communication with stakeholders was increased
• Communication profile of the Minister in the
  media was increased
• Information Technology and management systems
  were developed and implemented
• dplg Website was upgraded and improved

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SUPPORT SERVICES BUDGET
2002/03 2003/04 2004/05 2005/06
Support Services 37,771 41,524 42,849 47,540
1. Management 1,137 1,244 1,324 1,410
2. Human Resource and Legal Services 8,934 10,211 10,354 11,630
3. Finance and Provisioning 17,642 17,705 18,140 20,684
4. Communication 10,058 12,364 13,031 13,816
Corporate Governance - 6,003 6,406 6,809
1. Management - 1,215 1,294 1,377
2. Corporate Secretariat - 2,966 3,164 3,362
3. Donor Relations - 1,822 1,948 2,070
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BUDGET ANALYSIS

• Annual increase for Support Services
• 2003/04 10
• 2004/05 3
• 2005/06 10
• Main reasons for increase
• Salary adjusments and Inflation
• 2003/04 - New telephone system and computer
  hardware
• 2005/06 - Capacity building, equipment
  replacement and major maintenance

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PRIORITIES (2003/2004)

• Values and organisational culture
• Improve accountability
• Quality of worklife
• Investment in people
• Marketing and Communication
• Integrate and improve IT Systems
• Corporate branding
• Organisational transformation (Ms Mketi
  presentation)
• Affirmative action targetting
• Procurement Management (Emphasis below)
• Introduction of supply chain management.

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Preferential Procurement Policy

• Adopted by dplg in March 2002
• Policy provides for
• - Requisition for goods and services
• - Invitation and evaluation of tenders
• - Urgent and emergency procurement
• - Asset management and stores control

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PREFERENTIAL PROCUREMENT POLICY (CONT)

• Procurement levels
• Under R30 000 Informal price quotations with
  principle of equal opportunity
• R30 000-R100 000 Formal price quotations with
  at least 3 SMMEs evaluated on the 80/20
  preference (RDP)

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PREFERENTIAL PROCUREMENT POLICY (CONT)

• R100 000 to R500 000 Invitation of tenders
  with evaluation on 80/20 preference.(RDP)
• R500 000 to R5 million Invitation of tenders
  with evaluation on 90/10 preference.(RDP)
• R5 million and above Office of the State
  Tender Board

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Department of Provincial and Local
GovernmentProcurement Equity Chart Contracting
with enterprises/businesses owned or partially
owned by historical disadvantaged individuals
(HDI's)
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THANK YOU