By Vinod Kumar IAS

1
Enterprise WebGIS Solution for Managing Land
Records

• By Vinod Kumar IAS
• Commissioner Land Records Settlement, Madhya
  Pradesh
• December 15-17, 2009, New Delhi

2
MP Land Records Quick Facts

• Area gt 3 Lakh sqkms
• Fifty Districts
• Population gt 6Cr
• Population density 200 people per sqkm
• No of parcels gt 3.7 Cr

3
MP Land Records Quick Facts

• Broad Landuse

Land Type Area
Agriculture 64
Forest 30
City Area 5
Village Abadi 1
4
Major Activities of the Department

• Nazul Land
• Receive and Process applications
• Premium and Rent
• Demand Generation
• Collection
• Issue Copy of Land Records
• Receive and Process Applications
• Khasra Map
• B1 Register

• Mutation
• Land Revenue
• Rent
• Demand Generation
• Collection
• Diversion of Land
• Receive and Process applications
• Premium and Rent
• Demand Generation
• Collection

5
Objectives of the Project

• To have a centralized and highly secured storage
  of land records
• To utilize latest advancements in Geospatial
  industry in preserving and using digital land
  records data
• To link map data and attribute data
• To have a controlled multi location data update
  facility
• To have full function Audit Trails with drill
  down reporting facility
• To develop an Enterprise Solution to Manage Land
  Records and to provide Citizen Services
• To establish and Run Tehsil level IT Centres to
  provide better and quicker services to the public
• Integration with other departments
• Issue Smart cards for Land Owners

6
Scope of work to achieve objectives

• Establishment and Running of Highly Secured State
  Data Centre and Disaster Recovery Site
• Get ISO certification for Data Centre for
  Security
• Develop an Enterprise WebGIS Solution to Manage
  Land Records (Text and Map) and to provide
  Citizen Services
• To have role based editing facility with full
  function audit trails
• Establishment and Running of Tehsil level IT
  Centres
• Connectivity between State Data Centre and IT
  Centres
• Data Porting (Existing Digital Data and Newly
  Surveyed Data)
• Generate Periodic Reports and Statistics
• Operations and Maintenance for 5 years

7
Conceptual Design
Department Users Loc 1
Department Users Loc n
DR Site
State Data Centre
Internet
VPN
Leased Line
Broadband
Special Users (Other Departments)
Public Users
8
Land Records State Data Centre

• Objective
• Host Data and Application in a centralized manner
• Scope of work
• Design and Establishment of Data Centre
• Get ISO Certification for Security
• Running and Maintenance for 5 years

• Highlights
• High Data Security Features
• High Capacity Design
• High Availability Design
• Disaster Recovery Data Centre
• High band width VPN connectivity with DC
• Synchronous Data Mirroring (SAN based)
• In different Seismic Zone

9
Enterprise WebGIS Solution

• Objective
• Application to manage digital land records
  including editing
• Application to provide citizen services
• Scope of work
• Design, Development and Implementation
• Running and Maintenance for 5 years

• Highlights
• Centralized Web-based GIS Solution
• Role based access control
• High security features
• Integrated Biometric Authentication
• Faster citizen services through IT centres as
  well as through internet
• Multi-user, multi location editing with audit
  trails

10
Tehsil level IT Centers (341 in Number)

• Objective
• Editing of data
• Interface for citizen services
• Scope
• Design and Establishment
• Running and Maintenance for 5 years

• Highlights
• Shorter service time
• Biometric authentication while posting edits to
  the server
• Single window for citizen services

11
Data Porting

• Solution design ensures working with
• Existing data being digitized after data porting
  exercise
• New data to be surveyed

• Scope includes
• Porting of data
• Performing data quality checks of the data before
  posting the data to the live server

12
Tender for executing the work

• Highlight
• PPP BOOT model for managing land records

• Two Step Vendor Selection Process
• Technical Bid
• Commercial Bid
• Cost and Quality Based Selection Procedures

13
Technical Evaluation of Bids

• Bidders Competence
• 35 marks out of 100

Criteria Marks
Experience in Executing GIS Projects 10
Experience in Executing Web based Projects 15
Experience in Cadastral Mapping Projects 5
Certifications 5
14
Technical Evaluation of Bids

• Key Resources
• 20 marks out of 100

Criteria Marks
Qualification and experience of GIS experts in the company 5
Qualification and experience of GIS experts proposed for the project 10
Specific experience in Cadastral Mapping within the proposed team 5
15
Technical Evaluation of Bids

• Quality of the proposed solution
• 45 marks out of 100

Criteria Marks
Bidders Understanding level of scope of work 5
Approach and Methodology 5
Project Management Methodology 5
Technical Presentation 30
16
Steps involved in Execution Data Centre

• Delivery, Installation, Configuration and Testing
  Plans
• Delivery of materials
• Installation, Configuration and Testing
• Pilot Run
• Disaster Recovery Mock Run
• Full Roll out
• Training
• Security Audit
• Commissioning

• Technical Committee
• Reviews at each stage
• Adherence to Technical specifications
• Adherence to timelines
• Performance Review
• Project Management
• Monitoring and Control

17
Steps involved in Execution GIS Application

• Detailed Project Plan
• Requirement Analysis
• Design
• Coding
• Unit, Module, System and Integration Testing
• User Acceptance Testing
• Full Function Rollout Pilot Locations
• Training
• Full Function Rollout All locations

• Technical Committee
• Reviews at each stage
• Adherence to Technical specifications
• Adherence to timelines
• Performance Review
• Project Management
• Monitoring and Control

18
Steps involved in Execution IT Centres

• Delivery, Installation and Configuration Plans
• Delivery of materials
• Installation, Configuration and Testing
• Training

• Technical Committee
• Reviews at each stage
• Adherence to Technical specifications
• Adherence to timelines
• Performance Review
• Project Management
• Monitoring and Control

19
Operations and Maintenance Period

• Supply of required man power to operate the
  system for all functionalities
• Bug fixing, error corrections
• Periodic data validations
• Enhancements to the application
• Generate Reports and statistics

20
Highlights of PPP BOOT Model

• All cost to be borne by the vendor
• Vendor shall be paid fixed amounts (computed as
  per his winning bid amount) upon each service
  operation
• (Details of payments in next slide)
• Vendor is responsible for maintenance

21
Payment model to the vendor
Description Function Payment
Land Revenue (Agri. Land) Demand Note Generation 0.5 x n
Land Revenue (Agri. Land) Collection 0.5 x n
Diversion of Land Demand Note (Premium) 0.5 x n
Diversion of Land Collection (Premium) 0.75 x n
Diversion of Land Demand Note (Rent) 0.5 x n
Diversion of Land Collection (Rent) 0.75 x n

• Bidder has to bid value for n

22
Payment model to the vendor
Description Function Payment
Nazul Land Demand Note (Premium) 0.5 x n
Nazul Land Collection (Premium) 0.75 x n
Nazul Land Demand Note (Rent) 0.5 x n
Nazul Land Collection (Rent) 0.75 x n
Payment Through Internet Any payment received through internet (using bidders solution) 0.25 x n

• Bidder has to bid value for n

23
Payment model to the vendor
Description Function Payment
Copy of Land Records A4 Receive and process applications, Collect payment and issue LR Copy 1.0 x n
Copy of Land Records A3 Receive and process applications, Collect payment and issue LR Copy 1.5 x n
Copy of Land Record through Internet Collect Payment and Generating Land Records Copy through internet 0.5 x n
Smart card for land owned Receive application and payment, issue of smart card Rs 75/- (Fixed)

• Bidder has to bid value for n

24
Indicative No. of transactions per year
Transaction Present Scenario Likely Scenario
Demand Note (Agri. Land Revenue) 25,00,000 30,00,000
Collection (Agri. Land Revenue) 20,00,000 25,00,000
Demand Note (Diversion Premium) 10,000 50,000
Collection (Diversion Premium) 10,000 50,000
Demand Note (Diverted Land Annual Rent) 1,50,000 5,00,000
Collection (Diverted Land Annual Rent) 1,50,000 5,00,000

• Guideline to investment recovery to bidders

25
Indicative No. of transactions per year
Transaction Present Scenario Likely Scenario
Demand Note (Nazul Premium) 500 1,000
Collection (Nazul Premium) 500 1,000
Demand Note (Nazul Land Annual Rent) 50,000 1,00,000
Collection (Nazul Land Annual Rent) 50,000 1,00,000
Copy of Khasra/Map to Applicant 1,20,00,000 1,50,00,000
Copy of B-1 record to Applicant 1,00,00,000 1,20,00,000

• Guideline to investment recovery to bidders

26
Expected Benefits to the Citizen

• Tehsil level single window service counters
• Internet services
• File applications
• Make payments
• Take Land Records Copy (Map and Text)
• SMS Services
• Payment due date reminders and payment
  confirmation
• Land record details by return SMS
• Smart card for ownership
• Overall quicker and better services, Transparent
  procedures

27
Expected Benefits to the department

• Better Data Management
• Better Data Handling
• Ease in Processing Applications
• Ease in Data Retrieval
• No need to trace the map for taking copies
• Uniformity in Procedures and Processes
• Better Control over Data and Process
• Easy Retrieval of Historical Transactions

28
Status of the Project
29
Thanks!

• For more information
• E-mail clrgwa_at_mp.nic.in
• Phone [phone]