Changes in Access Policy:

1
Changes in Access Policy

• Implementing the Recommendations of the
• Task Force on Public Access
• to the MIT Libraries

MIT Libraries All Staff Meeting, January 30 31,
2008
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Background

• LPA Task Force created in Jan. 2007
• Charge
• Review policies for access to facilities and
  computers
• Recommend changes that will improve library
  environment for study research
• Membership Michelle Baildon, Anna Gold,
  Stephanie Hartman, Irene Mazor, Christine
  Quirion, Howard Silver, Stephen Skuce

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Process

• Solicited feedback from across the library system
• Vetted early ideas for review and revision
• Approval from PSLG, LC, and SC
• Support from FCLS and Provost

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Recommendations

• Revise use guidelines to reflect priority of MIT
  community and privilege of library use in support
  of scholarly activity
• Reduce unrestricted access to public workstations
• Work with Campus Police to establish library
  community police officer
• Assess the impact of these recommendations to
  determine if further actions are necessary

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Implementation

• Implementation Team formed Dec. 2007
• Members Alex Caracuzzo, Steve Gass, Stephanie
  Hartman, Heather McCann, Pam Nicholas, Pat Page
• Goals
• Update policies, web pages, brochures, signage,
  training materials
• Lockdown computers
• Recruit for community policing position
• Have things in place for spring semester

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New Policy

• Use of the Libraries is a privilege
• Access normally limited to meeting a specific
  need for the scholarly, research, or educational
  materials and services available in the MIT
  Libraries
• Current MIT faculty, students, and staff have
  priority
• Continue to fulfill our obligation as a selective
  US Federal Depository Library

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Computer Use

• For educational and research purposes, with
  priority given to MIT community
• Recreational use by outside users is prohibited
• Display of sexually explicit material prohibited
• Use of the network for commercial activity
  prohibited

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Community Police Officer

• Currently only one community police officer
  position on campus
• Fits in to long-term strategy for policing on
  campus
• Full and enthusiastic support from Police Dept.
• 2 yr. pilot
• Office in Hayden

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Role Responsibilities

• Evaluate and problem solve issues related to the
  security of library patrons, staff, and property,
  taking appropriate preventative and protective
  measures.
• Patrol and monitor all library facilities in
  order to identify, prevent and respond to
  violations of the librarys rules of conduct,
  policies and procedures.
• Develop a positive continuing conversation with
  other officers and MIT personnel in regards to
  ongoing activities or problems in the Libraries.

• Responsible for a high degree of public contact
  and community policing.
• Serve as a liaison between library staff, police
  agencies and the public.
• Explain rules and regulations to library visitors
  and solicit cooperation and compliance.
• Identify and report security and/or safety
  concerns.
• Identify and recommend procedures and methods to
  prevent property loss and damage.
• Conduct personal safety seminars for library
  staff.

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Future Plans

• Implementation Team will stay together for next
  year to work on assessment
• Recruit, hire, train library community police
  officer
• Investigate alternative solutions to computer
  access

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Questions?

• Alex Caracuzzo
• alex3_at_mit.edu, 3-5670
• Steve Gass
• sgass_at_mit.edu, 3-7058
• Stephanie Hartman
• hartman_at_mit.edu, 3-9361
• Heather McCann
• hmccann_at_mit.edu, 3-7098
• Pam Nicholas
• pmn_at_mit.edu, 3-1612
• Pat Page
• pagep_at_mit.edu, 8-7457