Nessun titolo diapositiva

1
A trans-national project co-financed by ERDF
funding in the framework of INTERREG IIIB Alpine
Space Programme

Local endogenous development and urban
regeneration of small alpine towns

PROJECT PARTNERS MEETING
Meeting
hosted by
Hotel Steigenberger Avance, Krems
23 - 24 November 2004
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UPDATES FROM THE LP
PROJECT MANAGEMENT
1
ALPCITY PMO TEAM
FINANCIAL MANAGEMENT MONITORING SYSTEM
2
3
REPORTING SYSTEM
4
ALCPITY WEB SITE
PPs Meeting
3

• ALPCITY PMO CORE TEAM
• www.alpcity.it
• Alpcity_at_regione.piemonte.it

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• Franco Amato, Legal Responsible
• Maria Cavallo Perin, Project Responsible
• Daniela Sena, Project Manager
• Anna Maria Caputano, Project Assistant
• Corrado Dore, Legal Officer

PPs Meeting
4

• FINANCIAL MANAGEMENT
• DECENTRALISED SYSTEM (ref. to the First
  level Control)
• ROLE OF THE LP (PMO)

2

• COUNTEPART of the MA/JTS

• COORDINATE ref. To Financial Report

• SUPERVISE Procedures Data Timing

• SUPPORT Documents Instructions
  Clarifications

• INFORM MA/JTS Communication
  Revised documents

PPs Meeting
5

• FINANCIAL MANAGEMENT

2
AT THE PPs DISPOSAL
ALPCITY WEB SITE DEDICATED SECTION
(PARTNERS AREA - password)

• Link to AlpineSpace web site
  (www.alpinespace.org)
• Documents (e.g. Vademecum, Manuals,
  Instructions)
• Deadlines (ref. to submission of financial
  data e.g. expenditures forecast)
• Highlights (ref. to MA/JTS communication e.g.
  REVISED FIRST LEVEL CONTROL MANUAL)
• Information (e.g. Info on the Budgets status,
  Invoices to the EC, PPs Payment)

PMO ALPCITY OFFICE AND CORE TEAM ( via
_at_ - ? )

• Information
• Clarifications
• Copies of official documents and Report (ref
  to Financial Report and follow-up
  approval/payments)

PPs Meeting
6

• FINANCIAL MANAGEMENT

2
REQUEST TO THE PPs
TO BE INFORMED AND COLLABORATE WITH
THE LP

• To make reference to the official AlpineSpace
  web site (www.alpinespace.org)
• To regularly visit the AlpCity web site and
  make comments/recommendations
• To download and archive useful documents (e.g.
  Vademecum, Manuals, Instructions)
• To respect DEADLINES (ref. to submission of
  financial data e.g. expenditures forecast)
• To acknowledge receipt of important
  communication (if required)
• To provide the LP with required information
  and precise data by the fixed deadline
• To communicate eventual problems and
  criticisms on time
• To inform the LP concerning any changes
  related to the Contact Person for financial issues

TO SET UP AN INTERNAL FINANCIAL AND
ACCOUNTING SYSTEM

• To keep all invoices, financial data and other
  supporting documents in view of a potential
  Second Level Control

PPs Meeting
7

• FINANCIAL MANAGEMENT

2
HIGHLIGHTS

• MAKE REFERENCE TO THE E-MAIL FORWARDED TO ALL
  THE EU PPs BY THE LP ON THE 17.11.04
• VISIT THE ALPCITY WEB SITE FOR THE DOCUMENTS
  DOWNLOADING

LISTING OF INVOICES FOR THE ITALIAN
PARTNERS

• MAKE REFERENCE TO THE E-MAIL FORWARDED BY THE
  LP TO ITALIAN PPs INCLUDING
• INSTRUCTION AND DEADLINE (TO THE NCP, BY 8
  DECEMBER 2004)
• TABLES TO BE FILLED IN
• VISIT THE ALPCITY WEB SITE FOR THE COMMUNICATION
  AND DOCUMENTs DOWNLOADING

PPs Meeting
8
MONITORING SYSTEM

3
ACTIVITIES

• TIMING
• BUDGET
• OUTPUTS/ INDICATORS
• DISSEMINATION
• FOLLOW-UP

PARTNERSHIP

• COLLABORATION
• KNOWLEDGE/ EXPERIENCES EXCHANGE
• NETWORKING

SCC
PPs Meeting
9
REPORTING SYSTEM
4
ACTIVITY (I P)FINANCIAL OFFICIAL REPORTS

• EVERY 6 MONTHS SINCE (NOVEMBER 15, 2004)
• FINAL REPORT BY JANUARY 2007
• NEW REPORTS FORMAT AFTER THE NEW AF
  APPROVAL ----gt 2nd PROGRESS REPORT (MAY 15,
  2005)
• EC PROJECT MONITORING/ EVALUATION

PPs Meeting
10

• REPORTING SYSTEM

4
AT THE PPs DISPOSAL
ALPCITY WEB SITE DEDICATED SECTION
(PARTNERS AREA - password)

• Link to AlpineSpace web site
  (www.alpinespace.org) - REPORTS FORMAT
• TEMPLATES (e.g. CURRENTLY OLD AND NEW FORMAT)
• TIMESCHEDULE (ref. OFFICIAL AND INTERNAL
  DEADLINES)
• WORKING DOCUMENTS
• STATUS OF REPORTS (e.g. SENT - PENDING -
  APPROVED)

PMO ALPCITY OFFICE AND CORE TEAM ( via
_at_ - ? )

• Information
• Clarifications
• Copies of official Reports (ref. WORKING AND
  APPROVED)

PPs Meeting
11

• REPORTING SYSTEM

4
REQUEST TO THE PPs
TO BE INFORMED AND COLLABORATE WITH
THE LP

• To make reference to the official ALPINESPACE
  web site (www.alpinespace.org)
• To respect EC regulations and procedures
• To regularly visit the AlpCity web site and
  make comments/recommendations
• To download and archive useful documents (e.g.
  Reports format and communications)
• To respect DEADLINES (ref. to submission to
  the LP of their own working reports)
• To acknowledge the LP of receipt of important
  communication (if required)
• To provide the LP with required
  material/documents/papers to be included in the
  Reports (IP)
• To communicate eventual problems and
  criticisms on time (e.g. CERTIFICATIONS)

TO SET UP AN INTERNAL FILING SYSTEM

• To keep all working/final Reports and related
  supporting documents

PPs Meeting
12

• REPORTING SYSTEM

4
HIGHLIGHTS
TO THE PARTNERS

• FIRST ALPCITY PROGRESS REPORT WILL BE SUBMITTED
  BY DECEMBER 10, 2004
• SOME PPs ACTIVITY AND FINANCIAL REPORTS ARE
  MISSING
• REGIONE LOMBARDIA
• HEV
• ST MAURICE
• TSCHLIN
• SOME CERTIFICATIONS ARE MISSING (EU PARTNERS)
• ITALIAN PARTNERS
• BELFORT
• RHONE-ALPES
• LISTING OF INVOICES (ITALIAN PPs) BY DECEMBER 8
  TO THE ITALIAN NCP

PPs Meeting
13

• REPORTING SYSTEM

4
HIGHLIGHTS
TO THE JTS/MA

• THE CERTIFIED COSTS REPORTED IN THE FIRST
  FINANCIAL REPORT WILL BELESS THEN FORESEEN IN
  THE ORIGINAL BUDGET PLAN
• DELAYS IN THE FINALISATION OF CONTRACTUAL ISSUES
  AND PROJECTS ACTIVITIES
• PPs INTERNAL ADMINISTRATIVE PROBLEMS (ref. to PA
  PROCEDURES)
• DELAYS IN THE SUBMISSION OF INVOICES TO THE
  NATIONAL CERTIFICATION BODIES
• DELAYS IN THE DELIVERY OF CERTIFICATIONS FROM
  NATIONAL AUTHORITIES

HOWEVER

• THE MAIN PROJECTS ACTIVITIES STARTED
• OVERALL PROJECTS ACCELERATION OVER THE NEXT
  MONTHS
• HIGHLY NEED TO HAVE AT DISPOSAL THE ORIGINALLY
  ESTIMATED BUDGET

PPs Meeting
14

• WEB SITE
• ANNA MARIAs PRESENTATION
• ON LINE SINCE TODAY
• FROM O
• IT IS PART OF THE ALPCITY OVERALL
  COMMUNICATION STRATEGY AND PLAN
• UNDER CONSTRUCTION
• WORKING TOOL
• RESPECT OF EC REGULATIONS
• REQUEST FOR PPs/SSC
• FEEDBACK- SUGGESTIONS

5
WWW.ALPCITY.IT
WWW.ALPCITY.IT
PPs Meeting
15
UPDATES FORM THE LP
ALPCITY PROJECT
1
CONTRACTUAL ISSUES
2
PARTNERSHIP
3
SSC ToRs
4
PROJECT ACTIVITIES
5
PRIORITIES AND CRITICISMS
PPs Meeting
16

• CONTRACTUAL ISSUES
• SIGNED UNDER CONDITIONS
• REVISION OF PA AND RELATED SUBMISSION AND
  APPROVAL
• REVISION OF AF AND RELATED SUBMISSION
• APPROVAL OF THE REVISED AFBY JTS/MA

1
SUBSIDY CONTRACT
PENDING
PPs Meeting
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PARTNERSHIP NEW
PARTNER GEMEINDE GRAINAU
NEW SSC EXPERT CONTRACTED BY
GRAINAU
2
REVISED PA

• REVISION IN AUGUST
• APPROVED BY MA (10.9.04)
• SIGNED BY PPs
• NOW AVAILABLE AT ALPCITY WEB

PPs ON LINE
PPs Meeting
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SSC ToRs
3
TERMS of REFERENCE FOR THE SCIENTIFIC STEERING
COMMITTEE

• FORMULATED BY THE LP
• SUBMITTED BY THE LP TO THE SSC AND PPs
• PRESENTED AND DISCUSSED AT THE SSC
  MEETING IN AIX LES BAINS (10.11.2004)
• SSC FEEDBACK
• FINAL ToRs on line

PPs Meeting
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SSC
TERMS of REFERENCE
1
INTRODUCTION
2
BACKGROUND
3
SCOPE OF THE SSC WORK
4
PROJECT AREAS
5
SSC ROLE
6
SSC OUTPUTS
7
SSC MEMBERS
8
WORK PLAN
SSC Meeting
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SSC
TERMS of REFERENCE
INTRODUCTION
SSC Meeting
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BACKGROUND

• The formulation of the SSC ToRs takes into
  consideration

1) The projects STATUS

• DELAY in the project activities implementation
• Project HAND OVER including the setting up of a
  PMO, monitoring/reporting system

2) The projects PRIORITIES
SSC Meeting
22
BACKGROUND

• The formulation of the SSC ToRs takes into
  consideration

2) The projects PRIORITIES

• Need for a concrete and INNOVATIVE PROPOSALS
• Need for CO-ORDINATION and revitalised
  COLLABORATION between
• the PPs
• the SSC Experts
• the SSC Experts and LP/PPs WPs co-ordinators
• the AlpCity project and other projects/institutio
  ns/stakeholders

SSC Meeting
23
BACKGROUND

• The formulation of the SSC ToRs takes into
  consideration

3) The LP OBJECTIVES

• To better clarify the overall projects STRATEGY
  two levels
• One strategic/political (internal-external)
• One operational
• To better clarify the STRATEGY related to the
  project final aim/core activities and the
  integration among them
• To develop the VISION for the projects
  follow-up
• To SPEED UP the overall successful projects
  implementation
• To MONITOR the project in order to prevent
  further delays and criticisms

SSC Meeting
24
BACKGROUND

• The formulation of the SSC ToRs takes into
  consideration

4) The SSC WORK up to now

• SSC meetings
• SSC official meetings (3)
• SCC working meetings (4)
• SSC Working Papers
• Synthèse des activités et production du CS
  (September 2004)
• Forms 1 2 3
• Forms Evaluation
• Synoptic tables

SSC Meeting
25
BACKGROUND

• The formulation of the SSC ToRs takes into
  consideration

5) The projects future MILESTONES

• Progress Reports
• 15 Nov. 2004 15 May/Nov. 2005 15 May 2006
• Final Report By January 2007
• Project PPs Meetings
• See the Annex
• SSC Meetings
• Scientific Conference (June 2005)
• Final Transnational Conference (September 2006)

SSC Meeting
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SCOPE OF THE SSC WORK
EU LEVEL

• EC POLICIES
• ALPINE SPACE PROGRAMME
• EC REGULATIONS

TRANSNATIONAL LEVEL

• REGIONAL POLICIES
• TRANSNATIONAL COOPERATION

PROJECT PARTNERS
LOCAL LEVEL

• LOCAL ENDOGENOUS AND SUSTAINABLE DEVELOPMENT
• PARTICIPATION
• BOTTOM UP APPROACH

SMALL ALPINE TOWNS
OTHER REGIONS OTHER ALPINE CITIES OTHER
STAKEHOLDERS
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PROJECT AREAS
SSC Meeting
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PROJECT AREAS

• INFORMATION/COMMUNICATION ACTIVITIES
• WEB SITE
• LEAFLET/BROCHURES
• POSTERS
• CD ROM
• MEDIA/NEWS PAPER
• REPORTS
• PROGRESS REPORTS
• REPORTS FOR THE CONFERENCES (CASE
  STUDIES/BP)
• CONFERENCES PROCEEDINGS
• FINAL PROJECTS REPORT
• SCIENTIFIC andTRANSNATIONAL FINAL CONFERENCES
• EXHIBIT
• DIAPORAMA

SSC Meeting
29
SSC ROLE

• OVERALL PROJECTS STRATEGY, COHERENCE, IDEAS,
  INITIATIVES, PARTNERS COOPERATION
• SYNERGIES WITH OTHER PROJECTS
• INNOVATIVE INITIATIVES AND ACTIVITIES
• NETWORKING (PROJECTS ASSOCIATIONS)
• PROJECTS FOLLOW-UP

• RESEARCH ACTIVITIES (REFLECTIONS AND OVERVIEW
  ON SMALL ALPINE TOWNS STATUS)
• PROJECT CASES
• BEST PRACTICES
• POLICIES GUIDELINES
• LINK BETWEEN CORE ACTIVITIES
• SCIENTIFIC AND FINAL TRANSNATIONAL CONFERENCE
  ORGANISATION
• COMMUNICATION AND DISSEMINATION ACTIVITIES (WEB
  SITE)
• TRANSFERABILITY

• OVERVIEW ON THE STATUS OF SMALL ALPINE TOWNS
• SYNTHESIS OF THE PROJECT CASES
• SYNTHESIS OF THE BPs
• CHARTE OF ALPINE TOWNS STRATEGIC POLICIES
  GUIDELINES
• PROCEEDINGS OF THE SCIENTIFIC CONFERENCE
• PROCEEDINGS OF THE FINAL TRANSNATIONAL
  CONFERENCE
• FINAL PROJECTS REPORT

SSC Meeting
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SSC EXPECTED OUTPUTS
31
SSC MEMBERS
 
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WORK PLAN (ref. to SSC)
PRIORITIES

• FINALISATION OF THE SSC ToRs
• FINALISATION OF THE SSC INTERNAL WORK PLAN
  (INCLUDING THE STAGIAIRES JDs)
• FOLLOW-UP TO THE SSC FORMS (REF. TO FORMS
  EVALUATION)
• SETTING UP OF THE BEST PRACTICES (SELECTION
  CRITERIA DATA BASE STRUCTURE LESSONS LEARNED)
  
• FINALISATION OF THE WPs CO-ORDINATORS WORK
  PLANS
• ORGANISATION OF THE SCIENTIFIC CONFERENCE
  (AGENDA PARTICIPANTS REPORTS . )
• FINALISATION OF BASIC DOCUMENTS TO BE INCLUDED
  IN THE WEB SITE REPORTS (ref. ALPCITY
  STRATEGY OVERVIEW ON SMALL ALPINE TOWNS .)

SSC Meeting
33

• ACTIVITIES
• CASE STUDIES
• SELECTION OF CASE STUDIES BY PPs
• PRESENTATION OF CASE STUDIES BY PPs
• DESIGN OF FORMS (1-2-3) BY THE SSC
• FORMS FILLED IN BY PPs
• FORMS CHECK BY LP AND SSC
• EVALUATION OF FORMS BY SSC
• FORMS ON LINE
• EVALUATION OF FORMS ON LINE
• OUTLINING OF A RED LINE BY THE SSC

4
UP TO NOW
PPs Meeting
34
CASE STUDIES
1
FOLLOW-UP
2
TO UPLOAD ALL THE FORMS (PPs - WPs)
TO COMPLETE AND UPDATE THE FORMS
1. By the end of 2004 2. By January
2005 3. By May/June 2005 4. By the end of
2005 By middle 2006 By Sept. 2006
THE CASE STUDIES EXPERIENCES AND KNOWLEDGE
COMPARISON EXCHANGE
3
RED LINE
4
BPs
POLICIES
GUIDELINES
PPs Meeting
35
IP
1
FIRST OUTPUTS
2
ALPCITY LOGO
NEXT STEPS
COMMUNICATION STRATEGY PLAN

• BROCHURES
• NEWSLETTER
• MAILING LIST
• EXHIBIT DIAPORAMA

3
PROJECTs EVENTS
4
POSTERCD ROM
ALPENFORUM

• SCIENTIFIC CONFERENCE
• FINAL CONFERENCE

PPs Meeting
36

4
BEST PRACTICES
WHAT ARE BEST PRACTICES ? (REF. UN
GENERAL ASSEMBLY)

• INITIATIVES WHICH HAVE MADE OUTSTANDING
  CONTRIBUTIONS TO IMPROVING QUALITY OF LIFE IN
  (SMALL ALPINE) TOWNS AND COMMUNITIES
• HAVE A TANGIBLE POSITIVE IMPACT ON IMPROVING
  PEOPLES QUALITY OF LIFE
• ARE THE RESULT OF EFFECTIVE PARTNERSHIP
  (PUBLIC-PRIVATE-CIVIC SECTORS)
• SOCIALLY, CULTURALLY, ECONOMICALLY AND
  ENVIRONMENTALLY SUSTAINABLE

HOW ARE BPs IDENTIFIED AND DOCUMENTED ?
TARGET SEARCH CALLS FOR BEST PRACTICES
ONGOING RESEARCH AND PROJECTs DEVELOPMENT (CASE
STUDIES) NETWORKING
PPs Meeting
37

4
BEST PRACTICES
HOW ARE BPs ASSESSED ?

• DEFINITION OF AREAS (GEOGRAPHICAL THEMATIC) OF
  BP PRACTICES RESEARCH (REF. WPs 5-8)
• SELECTION AND COLLECTION CRITERIA
• VALIDATION PROCESS (LP PPs) ACCURATE INFO
  CORRESPONDANCE TO REALITY CORRESPONDANCE TO
  SELECTION CRITERIA BPs REPORTING FORMAT
• TECHNICAL APPRAISAL
• COMPLIANCE WITH BASIC CRITERIA IMPACT
  PARTNERSHIP SUSTAINABILITY
• COMPLIANCE WITH LEADERSHIP AND LOCAL COMMUNITY
  EMPOWERMENT INNOVATION GENDER EQUALITY
  PARTICIPATION SOCIAL INCLUSION AND
  TRANSFERABBILITY
• POSITIVE IMPACT AND MERIT WITH REGIONAL AND
  LOCAL CONTEXT
• RELATIVE MERIT IN COMPARISON TO OTHER PRACTICES
  (REF. TO ALPINE SPACE AREA THEMATIC AREA)

BPs FOLLOW-UP ?

• BPs DATABASE TAKEN OVER BY AN OBSERVATORY ON
  ALPINE/MOUTAIN AREA
• ALPCITIES BEST PRACTICES AWARD
• NETWORKING

PPs Meeting
38
BEST PRACTICES
1
NEXT STEPS
SETTING UP BPs ALPCITY NET (Ps SSC Sub
Contractors) SELECTIONCOLLECTIONSHARING
2
REF. TO OTHER BPs PROGRAMMESINITIATIVES (UN
EC OTHERS)
1. By January 2005 2. By February
2005 3. By February gt March 2005 1st
Presentation June 2005 4. Up to June
2006 Final Presentation September 2006
GUIDELINES FOR BPs IDENTIFICATION (4 PROJECTS
AREAS)SELECTION and SUBMISSION TO LP
DOCUMENTATION/REPORTING COLLECTION (DATA
BASE) FOLLOW-UP
3
BPs DATABASECOLLECTION ORGANISATION
PUBLICATION
4
CO-ORDINATION SUPERVISION gt EXCHANGE
LESSONS LEARNERD
POLICIES
GUIDELINES
PPs Meeting
39
BEST PRACTICES
LP
CO-ORDINATION

• BPs STRATEGY FOLLOW-UP
• BPs COLLECTION NETWORKING
• BPs SELECTION
• OUTLINING OF LESSONS LEARNED
• EXCHANGE SHARING OF
• EXPERIENCES INFORMATION
  LESSONS LEARNED KNOWLEDGE

• SELECTION CRITERIA BPs
• FORMS FOR BPs COLLECTION/ EVALUATION
• BPs SELECTION SUPERVISION
• SYTHESIS OF LESSONS LEARNED
• FROM BPs to POLICIES GUIDELINES

PPs Meeting
40
PROJECT
PRIORITIES
PPs Meeting