UNICOR%20/%20Federal%20Prison%20Industries%20Processing%20of%20sensitive%20but%20unclassified%20and%20PII%20data

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UNICOR / Federal Prison Industries Processing of
sensitive but unclassified and PII data

• Monday October 15, 2007

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PII Data processing

• How does Unicor process material which may be
  sensitive but unclassified?
• Unicor does not process any classified
  information.
• Information which is sensitive in nature but
  unclassified may be processed by a Unicor
  contractor but never allowed to be processed by
  inmate workers.
• All work is carefully inspected to ensure that
  any sensitive data is not allowed to enter Unicor
  facilities.
• Unicor carefully works with its customers to
  ascertain the nature of the work prior to actual
  the start of the project.
• Unicor may also use government staff to scan
  documents containing PII data.

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2. Using a private vendor on PII and sensitive
data.

• Three various scenarios
• A Unicor contractor picks up, transports, and
  handles all files containing PII data and or
  sensitive information.
• The private contractor inventories the files.
• Scenario 1. In this scenario the files are
  identified in advance by the end user and clearly
  recognizable. The private contractor separates
  the clearly identified PII data files from
  non-PII data files and processes the PII data
  portion. Non PII data files are sent to Unicor
  for conversion.
• Scenario 2. In this scenario the PII files are
  intermittent and sporadic within a batch. Here
  the private contractor reviews all files for PII
  data and pulls out the intermittent PII data
  files from batch and sends the remainder to
  Unicor for conversion.
• Scenario 3. In this scenario the majority of the
  work contains PII or sensitive data and the
  private contractor processes all files.

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3. Processing of work.

• The non-sensitive and non-PII data files are
  transported to Unicor.
• The contractor sends Unicor a list of the
  inventoried files from the batch along with the
  shipment of the non PII portion.
• Unicor checks the batch inventory against the
  files and keys in the metadata.
• Unicor converts the documents over to scanned
  images.
• Unicor confirms that all scanned images match the
  inventory.
• The scanned images and metadata are burned to
  disc, encrypted, and returned to the contractor.
• The contractor checks the inventory, recombines
  images and metadata with the sensitive or PII
  portion, and then delivers finished product to
  the end user.

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Possible future processing scenario.

• In this future scenario Unicor uses a contractor
  to scan and handle the original documents and has
  snippets of the image sent electronically to
  Unicor for data entry.
• The document is broken between several data entry
  operators to where only a snippet or fragment of
  the document is seen by any one operator.

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PII data work flow process.
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Benefits of using Unicor

• Lower scanning and indexing cost.
• Unicors data entry cost are similar to offshore
  labor rates.
• Quality work.
• Unicors scalable work force can gear up quickly
  to meet large influxes of work.
• Unicors ability to process both PII data and non
  PII data from an agency rather than having to
  segment it out to two or more vendors.
• Unicor has a contract vehicle in place with
  private vendors to provide services such as
  microfiche, microfilm, and other digitization.
• Federal agencies can order from Unicor with IAA,
  MIPR (DD-448), or PO.

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Benefits of using Unicor

• Federal contractors can use Unicor as a sub
  contractor on federal contracts. Unicor can
  provide contractors off shore rates with onshore
  facilities. Training can be conducted locally or
  regionally rather than off shore.
• Unicor can assist small business in the
  fulfillment of their federal contracts.
• Social economic benefits.

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Contact information

• Carolyn Sheedy, Unicor Program manager, Data
  Services.
• Tel [phone] e-mail Csheedy_at_twlakes.net
• Fred Roach, Unicor Account Executive,
• Tel [phone] e-mail Fredr_at_twlakes.net