Donor Services: Youve Got The Gift, Now What

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Donor Services Youve Got The Gift, Now What?

• Angela Davis
• Associate Director, Donor Services

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Definition of A Gift

• A gift is consideration given for which the donor
  receives no direct benefit and requires nothing
  in exchange beyond an assurance that the intent
  of the contribution will be honored.

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Gifts to Own Account

• Donor cannot have control over the account
  without special approval per policy
• Alternatives
• Give gift to department
• Have third party be in control of the account

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Gift Acceptance

• A gift shall not be accepted by the University
  unless there is a reasonable expectation that
  acceptance of the gift will support the
  University in its missions of learning,
  discovery, and engagement.
• In certain unique cases, a gift may be considered
  inappropriate due to particular restrictions
  imposed by the donor.

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Conditional Gifts

• Conditional gifts are those gifts that, because
  of some qualifier or restriction, are considered
  non-routine.
• If, in any instance, a gift offered by a donor
  would put the University in an embarrassing or
  untenable position with the general public, the
  University will decline acceptance.

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Types of Gifts

• Outright Gifts cash, credit cards, stocks,
  bonds, real property, tangible personal property,
  or gifts-in-kind
• Pledges
• Planned Gifts
• Payroll Deduction Gifts (PEP)
• Matching Gifts
• Endowments
• Services Discounts

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Following the Gift
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Checks

• Checks should be payable to Purdue Foundation
• Schools and departments should not deposit checks
• Departments should not endorse checks
• Departments should not alter checks
• Checks should not be sent by campus mail
• Take to HOVDE Bursar (Room 3) or
• Call Donor Services 40290 or 63116

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Cash Gifts

• Please give Donor Services the gift that was
  given. Dont deposit the donors gift of cash to
  your own checking account, then send Donor
  Services a check. Should you do this, the real
  donor will not receive recognition or a receipt.
  
• Gifts of non-US currency

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Credit Cards

• Online at https//awc.alumni.purdue.edu/ud_mag.asp
  
• Paper forms at http//www.purdue.edu/udo/giving/gi
  ve.shtml
• Policy, banking and Purdue
• How does the gift get in Advance?

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Stock and Bonds

• Transferred by broker and or donor
• PRF handles all stock transfers
• How is this booked in Advance?
• Date of record
• Value date of transfer, proceeds
• Gift of Securities information form
• http//www.purdue.edu/udo/pdf/SecuritiesInfoForm_0
  01.pdf

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Pledges

• Pledge policy (DAF)
• Pledge statements (schedule vs. no schedule)
• Make a pledge via paper form
• https//www.purdue.edu/udo/pdf/AnnGivePDFform5154a
  PQ.pdf
• Make a pledge online
• https//awc.alumni.purdue.edu/MakeAPledge.aspx

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Planned Gifts

• Planned gifts include bequests, charitable gift
  annuities, charitable lead trusts, charitable
  remainder unitrusts, gifts from IRA accounts, and
  more. For information on the Planned Giving
  options offered at Purdue, visit the Planned
  Giving Website or e-mail plangift_at_purdue.edu.

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PEP (Payroll Deduction)

• Easy way for faculty and staff to support Purdue
• May give to any area of University
• How is the deduction setup
• Timing
• Entry in several systems

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Matching Gifts

• How do we get matching money?
• When can we expect the matching funds?
• How do I find this in Advance?
• What is a matching claim?
• Why does it take so long to book in Advance?

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Endowments

• When is a pledge booked for an endowment?
• Support vs. Endowment account
• Stewardship
• Time frame

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When to Complete a Form 44

• When you have received a gift in your department
  or area. Examples
• New gift account needs to be established
• Gift needs to be deposited to DS PC
• Voluntary Support funds
• When in doubt, fill it out! )

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When Completing a Form 44.

• Go to Forms off of http//www2.itap.purdue.edu/sps
  /VS/
• Attach all supporting documentation
• Get appropriate signatures for form
• Do not sign matching gift forms, or tax forms.
  Please forward to Donor Services for processing.
• Work with your Business Office
• Incomplete Form 44s and lack of supporting
  documentation will slow down the process!

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Voluntary Support is NOT

• Governmental
• Contractual
• Reimbursement of expense
• Editorial expenses
• Money from other educational institutions
• Revenue from sales or auctions
• Transfers from PRF, PU, or PF

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Form 41B

• Attach documentation
• Date received (must have)
• Educational discount value
• Receipting (no dollar value)
• Where to get forms
• https//www.purdue.edu/udo/info/pdf/gift_in_kind_f
  orm.pdf

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Form 41B

• Disposing of items
• Must be kept for 3 years
• Tax implications for Purdue and the Donor
• Form 8282, Disposing of items
• Form 8283, Recognizes receipt of item

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Determining Gift Accounts

• Factors Payee and donor designation
• Account title must be the same as the donors
  designation.

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Questions to Ask Yourself

• Are we using an account appropriate to donors
  designation?
• Will recipient dept know what donors intent is
  from gift information or DS generated reports?
• Can DO pull the donors name later, based on
  account number/designation?
• Will dept BO be able to know what donor
  restrictions there are, so that money can be
  spent appropriately?

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Service/Discount Form

• For recognition only
• Attach documentation
• Booking in Advance
• No receipt to donor
• Where to locate form
• https//www.purdue.edu/udo/info/intranet/forms/doc
  uments/Discount.pdf

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Pending Clearing

• Temporary place to deposit checks when
• Donors designation is unclear
• Building for an endowment, memorials

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Questions?

• Mary Seyfried
• 40290 or mseyfried_at_purdue.edu
• Angela Davis
• 63116 or davis174_at_purdue.edu