Houston Police Department

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Records Management System
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TOPICS

• Oversight Working Group
• Evaluation Working Group
• Sub-Groups
• Department Involvement

• Project Status
• Project Goals
• Project Team
• Team Framework

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Project Status

• Release Request For Proposal August 16, 2006
• Vendor Proposals Due Date October 6, 2006
• First Round of Evaluations Due October 27, 2006
• Second Round of Evaluations Due December 13,
  2006
• Contract Negotiations - January 2007
• City Council Approval June 2007

Records Management System
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The goal is to provide an Off-the-Shelf Automated
Records Management System that is
Goals

• Simple
• Intuitive
• Straight-forward in its design and appearance
• Allows single entry concept
• Provides vital information efficiently
• Assists in solving crimes
• Assists with analysis based management decisions
• Strategic
• Tactical
• Investigative
• Administrative

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Project Team
Records Management System
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Team Framework
Steering Committee
Oversight Working Group
Evaluation Working Group
Infrastructure Sub-Group
Change Management Sub-Group
Infrastructure Sub-Group
Process Management Sub-Group
Risk Management Sub-Group
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Oversight Working Group
The Oversight Working Group

• Monitors and leads the Project Teams activities
• Ensures business objectives are being achieved
• Liaison to the Steering Committee regarding
  project concerns

Records Management System
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Evaluation Working Group
The Evaluation Working Group will observe vendor
product demonstrations and through an evaluation
process will ultimately recommend to SPD which
product best fits our needs.
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The Work Sub-Groups concentrate on specialized
areas addressing a specific need.
Sub-Groups

• Sub-Groups
• Change Management
• Ensures department is prepared for RMS changes
• Infrastructure
• Considers needs of current data, applications,
  and interfaces in the new RMS
• Risk Management
• Mitigates Technical, Personnel, and Financial
  risks to the project
• Process Management
• Redevelop current process configuration to new
  system

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The new RMS will affect every member of the
Houston Police Department therefore, the
installation of the RMS will
Department Involvement

• Require involvement of all of HPD personnel
• Need a comprehensive and focused methodology
• Deal with issues which have very little to do
  with Technology
• Deal with issues which have everything to do with
  our operational processes, procedures, and
  capabilities

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Thank You for Your Attendance
Records Management System