Submission%20Status

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Submission Status
Submission Status Describes the status of the
UDS report while it is being prepared, reviewed,
or revised, either originally or in response to a
request for changes.
Submission Status Denotes
Data Entry in Progress The report is in this status before it has been submitted.
Submitted This indicates that the report has been submitted.
Exempted This indicates that the report is exempt.
Note More submission statuses will be added in the future. Note More submission statuses will be added in the future.
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Start Report
ClickStart Report
The UDS Report for 01/01/2009 12/31/2009 will
appear as the first of the UDS Reports in the
list. Scroll down the list of Performance
Reports to view and/or print UDS Reports for
previous years (e.g., 2007 and 2008).
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Process Information Screen
Click this arrowto show/hide the side menu
Observe your progress through the three steps to
completing the report here
Gray Not Started Blue In Progress Green
Complete
Use the side menu to jump to any section of the
report
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Process Information Screen
Funded Activities(View Details)shows your
program funding streams
Users with Permissions on UDS Request(View
Details)shows staff that can view, edit, and/or
submit on your UDS report
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Status Overview Screen
View Links
Last NGARelated DocumentsReports
Action
Set PreferencesRequest Exemption
Report Comments
Comments from your Reviewer/Editor will appear
hear
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Status Overview Screen View Links
Last NGARelated Documents(2009 UDS Users Guide
and TA materials)Reports(2009 UDS data)
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Status Overview Screen Action Links
Request Exemption(pull-down list provided for
reason for exemption)
Set Preferences(navigation options)
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Status Overview Screen
The Status page shows all the sections of the
report and the completion status of each section.
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UDS Report Status Table
A or - appears for tables that are in both
the universal and the grant reports (i.e., Tables
3A, 3B, 4, 5 and 6A) and for Table 7, which has
three pages.
508 Compliant!
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UDS Report Status Table
Overall completion status of a table depends on
the completion status of the individual reports
for that table.
Click Updateto open a page for editing
Status Denotes
Not Started All the reports of a Table are initially in the Not Started status. Navigating to the Table from the side menu link or by clicking on the Update link in the report status, will update the status of the page to In Progress
In Progress The page will remain in this status until all the data has been entered and has been saved. The data on the page will be saved as long as there are no errors on the page
Completed Once you have entered all the data within each page and there are no errors on the page, the page status will be changed to Completed
Validated For Tables that have grant specific reports (i.e. Tables 3a, 3b, 4, 5 and 6a), the page will change to Validated if there are no errors between the universal and the grant specific reports. For all other Tables, the pages will move to Validated as soon as its status changes to Completed
You can update any page, even those marked
Completed or Validated. Doing so may cause
the status to revert toIn Progress.
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Contact Information Screen
Project Director information is pre-populated
from user account information in the EHBs
Click Add toenter informationfor other contacts
You must provide a UDS Contact. This is the
person to whom the reviewer will turn if there
are questions about the data
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Service Area Information
Click Add to enter zip codes and patients
Note that each UDS Table has a Table Comments
section that allows you to explain unique
situations associated with the data reported.
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Service Area Information
Enter zip code and patient data. You can enter
up to ten sets of zip code and patient data at a
time. Click Save to save the data.
Click this button after you have saved the
dataand you are ready to continue.
Zip codes that have been entered appear here.
Check to ensure there are no duplicates.
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Service Area Information
Options to Import Zip Codes
For these two rows,enter the data here
Check boxes to select one or more rows and then
click the appropriate button to update or delete
the data
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Options for ImportingZIP Codes
Importing ZIP Code data from your prior UDS
YearService Area Information
Importing ZIP Code data from your Change in Scope
data
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Tables in the Universal andGrant Reports
This tab indicates the current report for tables
in both the universaland the grant
reports(i.e., Tables 3A, 3B, 4, 5 and 6A).
Use this dropdown list to access the other
reports for this table. Choose the report from
the list and click Go.
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Table Error Messages
When data entry produces errors, an advisory
appears at the top of the page.
Fields where errors occur are highlighted.
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Error Message Symbols
Symbol Denotes
Critical Error. This kind of error must be corrected in order for the system to save your data. If one or more errors of this kind appear on the page and are not corrected, the system will not save the data entered after the last successful save.
Regular Error. This kind of error will let you save the data, but with these errors existing on the page, the system will not change the status of a page to Complete. If these errors occur between the Universal and Grant specific reports, the system will not change the status of the Table to Validated until you correct them.
Exception. This denotes either a discrepancy or an inconsistency in the data entered in the reports. Exceptions in the report will be shown to you when you execute the Data Audit Report. These need to either be corrected or justified.
Information. This is a note to alert you to any important information on your report
Success Message. This denotes that a particular process has been executed successfully. This can appear anytime data is successfully saved or submitted.
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2009 UDS Table 3A
ABC CHC, Inc.
When you click the Mark as Complete button, the
screen will list fields that are missing data.
This screen will have a Confirm Mark as
Complete button which when clicked will run the
data validation checks on the data entered on
this table including comparisons between grant
level reports and universal reports (e.g., if you
report more patients on your grant level report
than your universal UDS Table report, it will
indicate a validation error). If there are no
validation errors, the system will mark the Table
as Validated on the Status Overview Screen.
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Example of Providing a Reason for Not Reporting
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2009 UDS Table 3B
Note changes to Table 3B layout for 2009
ABC CHC, Inc.
012340
System calculates this subtotal
Many of the UDS Tables have Save buttons that
allow you to save the data entered in a section
of the table
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2009 UDS Table 4
Patients by Income as Percent of Poverty Level
ABC CHC, Inc.
012340
Patients by Principle Third Party Medical
Insurance Source
Managed Care Utilization
Special Population Patients
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2009 UDS Table 5
Click to hide data
Reduces theMedical Care Services category to one
line to provide more space on the screen
012340
ABC CHC, Inc.
Click to enter data
Expands the Medical Care Services category to
show its data fields
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2009 UDS Table 6A
Visits and Patients by Primary Diagnosis
Categories
ABC CHC, Inc.
012340
Visits and Patients by Selected Service Categories
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2009 UDS Table 6B
We do not currently provide perinatal/prenatal
services
012340
ABC CHC, Inc.
Section A Age Categories for Prenatal Patients
Section B Trimester of Entry into Prenatal Care
Section C Childhood Immunizations
Section D Pap Test
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2009 UDS Table 7
This report has 3 Sections
Section A Deliveries and Birth Weight by
Race/Ethnicity
Section B Hypertension by Race/Ethnicity
Section C Diabetes by Race/Ethnicity
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2009 UDS Table 7 (continued)
Section B Hypertension by Race/Ethnicity
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2009 UDS Table 7 (completed)
Section C Diabetes by Race/Ethnicity
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2009 UDS Table 8A
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2009 UDS Table 9D
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2009 UDS Table 9E
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Report Comments Screen
if you want to share any information with the
reviewer of your report
Reviewer comments will appear here
Add comments here
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Data Audit Report Screenand Report
Print Edits buttonproduces a printed reportof
the errors found in theUDS Table Reports
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Data Audit Report Screen
Explaining why reported data does not satisfy the
system edit checks
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Data Audit Report Screen
Example of theExplained view
Example of theShow All view
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Data Audit Report Screen
Your goal is to achieve a UDS Report withno
Edits
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Review Screen
Use this button to print all yourUDS Tables
Use these View links to view/print individualUDS
Tables
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Submit Screen
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Submit Screen
View Report linktakes you back to the Review
Screen
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Final Submission Verification Screen
Print this page button
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Resources
Resource Type Purpose
https//grants.hrsa.gov/webexternal/home.asp Website HRSA Electronic Handbooks URL.
https//performance.hrsa.gov/hab/ehbdemo/cadr/ Flash Video Audio/visual presentation for EHBs registration, adding grants to your portfolio, project director registration and accessing the grant handbook.
http//bphc.hrsa.gov/uds/2009manual/default.htm Program guidance Online version of BPHCs UDS 2009 Reporting Manual
Phone 877-Go4-HRSA/877-464-4772301-998-7373 (900 AM to 530 PM ET M-F) Email callcenter_at_hrsa.gov Phone and/orE-mail System help by phone or via e-mail. Do not use this for program questions.
Call 1-866-UDS-HELP (1-866-837-4357) or email udshelp330_at_bphcdata.net Or call the BPHC Help Desk at 1-301-443-7356 or email BHCMISys_at_hrsa.gov Phone and/orE-mail Program help by phone or e-mail.