HRT Human Resources Toolkit

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HRT Human Resources Toolkit

• Introduction to HRT
• April 2007
• IT-AIS-MDS

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What will you learn today?

• After the presentation, you should...
• know what HRT is and how to access it
• understand the structure of the HRT Main Menu
• know where to find the key reports used in HRT
• learn how to use ranges and virtual units
• have an idea about the HRT Information Centre
• be able to schedule reports for automatic
  execution

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Agenda
1 HRT Overview
2 Key Reports
3 Advanced Features - Ranges of Values
4 Advanced Features - Virtual Units
5 Advanced Features - HRT Information Centre
6 Advanced Features - Report Scheduling
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Agenda
1 HRT Overview
2 Key Reports
3 Advanced Features - Ranges of Values
4 Advanced Features - Virtual Units
5 Advanced Features - HRT Information Centre
6 Advanced Features - Report Scheduling
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Where to find HRT

• Inside CERN use the following URL
• hrt
• From outside CERN
• https//hrt.cern.ch/
• Supported browsers
• All major browsers in a recent version (e.g. IE
  6/7, Firefox 2.0, Safari 2, Konqueror 3.5 etc.)

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Some Words about HRT

• Mainly gathers its data from foundation
• Data is extracted once per day (extractions run
  during the night)
• HRT (among other applications like CET, SMT, IC,
  CFUtk etc.) is maintained and further extended by
  the IT-AIS-MDS team

Per Gunnar Jönsson (SL)
Chris Dixon (STAF)
Jan Janke (STAF)
Piotr Sliwa (FELL)
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Main Menu
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Main Menu
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Main Menu
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Access Selection
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User Preferences
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The HRT Menu - Persons
Personnel Reports
Access and Work Documents
Absence Information
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The HRT Menu - Career
Career Information
Training Information
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The HRT Menu - Planning
Staffing Information
Costing Information
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The HRT Menu - FAS
Technical Students
Maintained by HR-SMD-PM
Fellows and Associates
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The HRT Menu - Simulations
DPO access only
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The HRT Menu - Information
Information screens provided by HRT
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The HRT Menu - Miscellaneous
French Swiss Cards Applications
Radiation Dose Report
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The HRT Menu - HRT-PIE
HRT-PIE application integrated into HRT
Unlike the rest of HRT, access is by Experiment
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The HRT Menu - My Pay Info
Link to AISMEDIA application run and maintained
by IT-AIS-FPF section
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Customising Report Output
Select the output format for your report
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Customising Report Output
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Storing Reports
Create and maintain folders to organise reports
Enter a name for the report
Run stored reports, edit them, send them to
others to use
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Agenda
1 HRT Overview
2 Key Reports
3 Advanced Features - Ranges of Values
4 Advanced Features - Virtual Units
5 Advanced Features - HRT Information Centre
6 Advanced Features - Report Scheduling
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Key Reports - Personnel List
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View and query all of the personnel information
known to HRT
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Key Reports - Personnel Graphs
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Personnel Graphs
1. Select grouping category
2. Select chart type
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Key Reports - Access Safety Details
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View access and safety course information for a
given person including CTA Safety
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Key Reports - Career Overview
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View and query contract information known to HRT
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Key Reports - Costing Reports
View and query PPA data known to HRT
Allows a user to query by recharging codes
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Agenda
1 HRT Overview
2 Key Reports
3 Advanced Features - Ranges of Values
4 Advanced Features - Virtual Units
5 Advanced Features - HRT Information Centre
6 Advanced Features - Report Scheduling
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Advanced Features - Ranges of Values
Enter a range of values
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Enter a range in any field which supports them!
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Value Ranges

• Use of ranges is possible in fields like
• Organic Unit, PPA Unit, Budget Code, Project,
  Experiment
• Specify range limits by using a colon ''
• Ranges only having a left or a right bound are
  accepted as well
• Two bounds - 4711547118
• Right bound - 47118
• Left bound - 47115

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Agenda
1 HRT Overview
2 Key Reports
3 Advanced Features - Ranges of Values
4 Advanced Features - Virtual Units
5 Advanced Features - HRT Information Centre
6 Advanced Features - Report Scheduling
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Virtual Units
Virtual Units
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Editing Virtual Units
My own virtual units
Shared virtual unit
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Editing Virtual Units
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Editing Virtual Units
An additional personhas been added.
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Using Virtual Units
Instead of only queryingthe members of the
section IT-AIS-MDS, the reportwill also search
for the personthat has been added to the virtual
unit.
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Using Virtual Units
IT-AIS-MDS
Additional (virtual) team member
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Use ranges of values
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(No Transcript)
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Use them in your reports like any other unit
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Send a copy of your Virtual Unit to someone else
to use
Enter the name of a person or an organic unit to
send it to
Virtual Units that were sent to you will be
highlighted so that you know you cannot modify
them
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Virtual Units - Summary

• Available in HRT and CET
• Can be used in all reports
• Container for different items of various types
• Persons
• Cost centres
• Organic and PPA units
• Experiments and institutes
• Projects
• Contracts
• Items of different types can be mixed up
• Are processed at the time a report is executed
  (runtime)
• Changing a virtual unit affects all reports it is
  used in

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Agenda
1 HRT Overview
2 Key Reports
3 Advanced Features - Ranges of Values
4 Advanced Features - Virtual Units
5 Advanced Features - HRT Information Centre
6 Advanced Features - Report Scheduling
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Advanced Features - Information Centre
Create your own reports!
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Run them and enter search criteria exactly like
any other HRT report!
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Agenda
1 HRT Overview
2 Key Reports
3 Advanced Features - Ranges of Values
4 Advanced Features - Virtual Units
5 Advanced Features - HRT Information Centre
6 Advanced Features - Report Scheduling
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Report Scheduling
Schedule any of your Stored Reports or
Information Center Reports
Have the results emailed to you automatically
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The Data comes to you
2) Click here to configurethe report to be
scheduledfor automated execution.
Information Center Report
1) Select the report you would like to
beexecuted regularly.
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The Data comes to you
Standard Report
2) Click here to configurethe report to be
scheduledfor automated execution.
1) Select the report you would like to
beexecuted regularly.
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The Data comes to you
Configure how thescheduling should work
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The Data comes to you
Wait for the daily email,coming each morning
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Report Scheduling

• Pushing data vs. pulling data
• Instead of manually executing a report each time
  certain data is required, a report is executed
  automatically in regular intervals.
• The results of the report's execution are sent by
  email.
• More than one recipient for the report results
  can be defined.
• Use cases
• Get a list of people being absent today.
• Who are the future members of my group ?

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Report Scheduling

• What can be scheduled ?
• Almost everything !
• Information Centre reports
• Standard HRT (stored) reports
• What kind of execution intervals are available ?
• Daily, weekly, monthly
• For weekly and monthly execution, the concrete
  day can be chosen (i.e. day of the week or
  month).
• Where do I get more information ?
• On the web
• http//ais.web.cern.ch/ais/apps/hrt/ReportScheduli
  ng/welcome.html

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Agenda
The End
1 HRT Overview
2 Key Reports
3 Advanced Features - Ranges of Values
4 Advanced Features - Virtual Units
5 Advanced Features - HRT Information Centre
6 Advanced Features - Report Scheduling
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The End.

• Questions answers
• Thank you for your attention