Unit 5 Introduction to Microsoft PowerPoint

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Unit 5 Introduction to Microsoft PowerPoint

• Lesson 1 PowerPoint Basics

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Introduction

• Introduction to PowerPoint
• Starting PowerPoint
• Opening an Existing Presentation
• Saving a Presentation
• Navigating Through a Presentation
• Using Menus and Toolbars
• Applying a Design Template
• Changing Slide Layout
• Inserting Clip Art
• Adding a Slide
• Changing Views
• Printing a Presentation
• Closing a Presentation and Exiting PowerPoint

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Introduction to PowerPoint

• Used to create professional computerized
  presentations.
• Can include text, clip art, graphs, tables,
  charts, sound, and video.
• Office Assistant is available.
• To use Help gt Show Office Assistant

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Starting PowerPoint

• To start PowerPoint
• Start gt New Office Document gt Blank Presentation
• Start gt Programs gt Microsoft PowerPoint

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Starting PowerPoint (contd)

• Choosing each of the following icons yields

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Opening an Existing Presentation

• To open an existing presentation
• Start gt Open Office Document
• File gt Open

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Saving a Presentation

• To save a presentation
• File gt Save as

Find location
Type Name
PowerPoint saves with a .ppt extension
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Navigating Through a Presentation

• To move through a presentation
• Roll mouse scroll button
• Click on slide in Outline pane
• Drag scroll box

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Navigating Through a Presentation

• When dragging the scroll box

Informing you of the slide you are on.
A slide label will appear
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Using Menus and Toolbars

• Similar to Word and Excel, the following toolbars
  can be used

Standard Toolbar
Formatting Toolbar
Drawing Toolbar

• To show/hide a toolbar
• View gt Toolbars gt choose appropriate toolbar
• Right click any toolbar

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Using Menus and Toolbars

• Can also access any menu by pressing Alt
  underlined letter in menu name

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Applying a Design Template

• Design Template predesigned graphic styles that
  can be applied to your slides
• You can change the color scheme, font,
  formatting, and layout of your slides without
  changing your content
• To change your Design Template
• Format gt Apply Design Template
• Right click gt Apply Design Template

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Applying a Design Template
Template Preview
Templates that come with Office
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Changing Slide Layout

• Slide Layout 24 AutoLayouts that are already
  preset
• Placeholder reserves a space on the slide for
  certain types of information contains handles
• To choose a Slide Layout
• Format gt Slide Layout
• Right click gt Slide Layout

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Changing Slide Layout
Pre-designed layouts
Layout name
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Changing Slide Layout

• Different Slide Layouts with Placeholders

Each Placeholder simply needs to be
double-clicked to add the appropriate information!
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Inserting Clip Art

• Can easily be inserted by double clicking
  placeholder.
• Can manually be inserted by selecting
• Insert gt Picture gt Clip Art
• Clicking

on the Drawing toolbar
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Inserting Clip Art
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Adding a Slide

• When adding a slide, the Slide Layout dialog box
  will appear.
• To add a slide
• Insert gt New Slide or Ctrl M
• Click

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Changing Views

• You can preview a presentation 5 different ways.
• To change view
• View gt select appropriate view
• Click view icons in bottom left corner

Normal View
Slide View
Slide Show
Outline View
Slide Sorter View
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Changing Views

• Normal view displays 3 panes (Outline, Slide,
  Notes)
• Outline view displays 3 panes Outline pane
  dominates view
• Slide view Slide pane dominates view Outline
  pane displays only slide icons
• Slide Sorter view displays miniature slides
  allowing you to arrange them easily
• Slide Show runs the presentation full screen

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Printing a Presentation

• To Print
• File gt Print or Ctrl P
• Click

Choose what to print
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Closing a Presentation and Exiting PowerPoint

• To close a presentation
• File gt Close or Ctrl W
• Click document

• To exit PowerPoint
• File gt Exit
• Click application