Certification of Salary Distribution Reports

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Certification of Salary Distribution Reports
What is a Salary Distribution report?
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Certification of Salary Distribution

• OMB Circular A-21 requirement
• Educational institutions receiving federal funds
  must document the distribution of salaries and
  wages paid to employees performing services on
  federally sponsored projects.

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Records used to Satisfy A-21

• Timesheets (biweekly or hourly attendance
  reports) - for non-exempt employees
• Oracle business applications to create and print
  Certification of Salary Distribution reports -
  for exempt RF employees Suny Employees

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What is a Salary Distribution Report?

• Document that represents an average distribution
  of salary paid to an employee during the
  reporting period for compensated activity that
  they are obligated to perform.

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SOURCES

• Research Foundation Payroll
• IFR process for state employees performing
  service on RF administered sponsored project
• Cost-Sharing process- certifying unreimbursed
  personal service effort on federal, federal flow
  and sponsored awards where cost sharing is
  required.

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RESEARCH EMPLOYEES

• Salary paid by Project A 25 250
• Salary paid by Project B 25 250
• Salary paid by Project C 50 500
• Total RF Salary 100 1000
• 100 of Charges must be distributed

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SUNY Employees

• Total of SUNY effort Research Effort (IFR
  C/S) must always equal 100
• IFR CS OIA 100
• other institutional activities

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Universal Reporting Periods

• SPRING 01/01 - 05/31
• SUMMER 06/01 - 08/31
• FALL 09/01 - 12/31

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Academic Appointments

• Universal periods will result in overlap with
  academic calendar
• SPRING 01
• SUNY Assignment January 1 May 18
• RF Assignment May 21 May 31

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CERTIFICATION

• Each Salary Distribution Report must be SIGNED
  DATED by either Employee, Principal Investigator
  or other authorized official
• Only One signature is required
• Certified Form must be returned to the
  Accounting Department.

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Anticipated Due Dates
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