UMS New Termination PEAR Process

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UMS New Termination PEAR Process
Overview Termination Actions and Reasons UMS
Custom Fields New PEAR Actions Custom actions
based on termination type New Separation Form
layout
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Overview

• E-Submission of Separations will now follow the
  same process as the New Hire and Assignment
  change process within UMS.
• Approval of funding
• Department approval routing when necessary
• Submission to HR routing group by PEAR officer
• We will be introducing the following
  changes/updates
• New and improved Separation form, which is
  launched from the Personnel Funding
  document.
• New custom fields to aide in completing the
  Separation form.
• New Assignment reasons
• Reasons are now linked to specific actions.
• A new action Rehire with corresponding
  reasons.

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Termination Actions
New Actions include Term Involuntary, Term
Voluntary, Term Retirement and Term
Miscellaneous. A Separation form is created by
selecting any Term - action. This form should be
previewed previous to routing for validation.
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New Termination Reasons

• The selection of a Term action will provide the
  associated termination reasons.

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UMS Custom Fields
Choose HR Tab for new termination-specific custom
fields
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UMS Custom Fields

• All fields are not required for all actions.
• Refer to HR documentation for required fields.
• Information not provided will result in rejection
  of form. Preview the printed form for data
  validation before submission.
• Enter 0 in Hours field if N/A

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Custom Fields based on Termination Action
Agency list provided for ease of use
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New Separation Form
Print preview to view your termination form prior
to submission. Section II must be completed.
Use zero for no value, blank will not be
accepted. Change funding source for leave payout
if different from UDAK on record. Otherwise,
funding info not required. Custom fields
associated with term reasons will display in red
when not completed. Separation approval
signature will follow same process as all other
PEARs.
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Termination Back-Up Documentation
Use the Attachments Tab to attach and route
applicable documentation

• Add attachment screen shot

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New PEAR Actions
Addition of new action Rehire Addition of new
Assignment Change to replace the X actions.
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Terminations in UMS

• Questions?