Career Information Management System CIMS

1
Career Information Management System(CIMS)
Summary of Changes and Planned Updates
June 2009
2
What is CIMS?

• CIMS is the Navys authorized source for career
  development, designed in partnership with the
  Fleet to provide a deck plate level tool for
  CCCs and CMCs to use in their day-to-day duties
  of managing career development for all Sailors.
• CIMS
• Automates the Career Development process.
• The Navys official source for Career Management
  to include ESR, Advancement (Stats and Profile
  Sheets), Gains (PCS Orders and Sponsor
  Assignment), Losses (PRD, EAOS and HYT), Unit
  tracking (Alpha, GENDET and PTS).
• Creates and maintains a Sailors Career
  Development record.
• NSIPS web-afloat currently onboard 146 ships.

3
Summary of Changes

• CIMS changes released since the 2008 NCA
  Symposium
• Career Development
• - PACT Sailor identification was expanded
  to include not only those non-rated personnel
  with a PACT Program Enlisted for Code (PEC), but
  also those non-rated personnel with and Active
  Duty Service Date (ADSD) greater than or equal to
  01 October 2007 regardless of the PEC.
• - A PACT Decision Code is required to be
  entered for all CDBs conducted on PACT Sailors.
• - The requirement to do an 18 Month CDB
  for a PACT Sailor was removed once a PACT
  Decision code is entered which indicates that
  PACT program requirements have been completed.
• - Removed the requirement to complete
  scheduled CDBs in chronological order, allowing
  counselors to skip over scheduled CDBs once a
  Reporting CDB has been verified.
• - Added an Individual Career Development
  Plan (ICDP) print button which allows counselors
  to print the CDB ICDP form from the CDB page once
  it's saved.
• - Corrected an issue where an incorrect
  warning message was issued when a CDB was created
  for Reserve personnel in a temporary rate.

4
Summary of Changes

• Rating Conversion Calculator
• - The Hospital Corpsman (HM) rating
  eligibility minimum required ASVAB scores were
  updated to reflect those outlined in the most
  current directive.
• Career Counselor Manage/Assign
• - Added functionality which removes the
  Department/Division Career Counselor's name from
  all personnel to which they were assigned. This
  is done once they are permanently de-assigned
  from all Departments and/or Divisions they were
  assigned to as a counselor.
• Selective Re-enlistment Bonus (SRB) Calculator
• - Multiple rating values updated to
  reflect those outlined in the NAVADMINs issued
  throughout the year.
• Verify
• - Removed the Sponsor Assignment and
  Career Decision components from the Verify
  process. The requirement for the CCC to verify
  entries made by Department Division Career
  Counselors was removed by BUPERS 333.

5
Summary of Changes

• Individual Career Development Plan (ICDP) Form
• - Corrected various formatting issues on all
  ICDP form layouts, such as alignment,
  justification and centering of data used to
  populate the forms.
• CIMS Listings
• - Removed a message that kept occurring
  when an End Date was entered on any of the CIMS
  listings.
• - Moved the MGIB-SR listing from the CIMS
  Inquire menu to the Unit Tracking menu.
• Advancement Information Listing
• - The Time in Rate (TIR) list now displays a
  "Y" in the SEL column when Active Duty personnel
  have been selected for the next higher paygrade.

6
Summary of Changes

• Gains Lists
• - Added a DNEC column to display the
  Distribution Navy Enlisted Classification (NEC)
  code from the projected gain orders.
• - Added functionality which allows a
  Career Counselor to view all phone number and
  E-mail address information for a projected gain.
• - Corrected an issue which prevented the
  Estimated Detach Date from being displayed.
• - Added an option to display prospective
  gains from an Active Component (AC) to a Reserve
  Component (RC). The listing displays Active Duty
  personnel that are reporting to a reserve support
  facility for transition and affiliation to a
  Naval Reserve unit.
• - Modified to allow selection of one or
  more UICs based on the user's permission.
• - Corrected the Reserve Gains listing to
  display the rate/name of the sponsor once an
  assignment is made.
• Losses Lists
• - Added functionality on the PRD Listing
  which allows a Career Counselor to add or update
  work phone and email address information for
  personnel that have been issued orders.
• - Modified to allow selection of one or
  more UICs based on the user's permission.

7
Summary of Changes

• Career Counselor Roster List
• - Allows Command Career Counselors to
  de-assign Department and Division Career
  Counselors directly from the Career Counselor
  Roster. This includes de-assignment of
  Department/Division Career Counselors that have
  transferred, retired or been discharged.
• - Corrected an issue on the Career Counselor
  Roster in which a Dept/Div Career Counselor was
  de-assigned from all departments and divisions,
  rather than just the one the CCC selected.
• CDB Notification List
• - Corrected an issue that displayed skipped
  CDBs on the CDB Notification "Due" list.
• - Added a hyperlink to each record on the
  CDB Notification "Due" list that when "clicked",
  opens the Sailors' Career Development page in a
  separate window.
• NOTE Department/Division Career
  Counselors can not open records for individuals
  that the CCC has not given them access to.

8
Summary of Changes

• CDB Notification List (continued)
• - Added a hyperlink to each record on the
  CDB Notification "Pending" list that when
  "clicked", opens the Sailors' Career Development
  page in a separate window.
• - Added a hyperlink to each record on the
  CDB Notification "Complete" list that when
  "clicked", opens the CDB in the CIMS Verify menu
  using a separate window, allowing the CCC to
  verify it.
• - Added a hyperlink to each record on the
  CDB Notification "Verified" list that when
  "clicked", opens a separate window to the CIMS
  Inquire menu to display the CDB selected.
• NOTE If the CCC does not have access
  to the Sailor's record because they have
  transferred, separated, retired, etc., CCCs will
  not be able to activate the link to the CIMS
  Inquire menu.

9
Summary of Changes

• PTS List
• - Corrected an issue which prevented PTS
  eligible personnel from being displayed on the
  PTS listing. The list was not displaying
  personnel that had a NAVPERS 1070/613 on file.
• - An issue was also corrected that
  prevented a Sailor from appearing on the PTS list
  when the Program Enlisted For (PEF) code did not
  have a description.
• - Modified the list to display all
  personnel in career group zone A, B and C, rather
  than just first term personnel.
• - Added a column on the PTS list to
  display the Sailors Zone. If a PTS Intention
  NAVPERS 1070/613 was prepared, the date prepared
  and date verified will be displayed as
  applicable.
• - Added a hyperlink to the PTS list that
  when "clicked" allows users to create a NAVPERS
  1070/613 for those individuals listed when they
  have a PTS status of "INRATE" or "CONVERT". This
  is done by opening the NSIPS PG 13 component in a
  separate window for the record selected without
  making the Career Counselor have to close the PTS
  list.
• - Modified the PTS list so that the PRD
  was displayed in MM/DD/YYYY format, rather than
  mmmmmm yyyy format.

10
Summary Of Changes

• Verify
• Removed the Sponsor Assignment and Career
  Decision components from the Verify process.
• Gains Lists
• Added a DNEC column to display the Distribution
  Navy Enlisted Classification (NEC) code from the
  projected gain orders.
• Career Counselors can view all phone numbers and
  E-mail address information for a projected gain.
  This information is displayed from the Sailors
  ESR.
• Losses Lists
• Added functionality on the PRD Listing which
  allows a Career Counselor to add/update Command
  phone number, Work Center phone number and work
  email address information for personnel that have
  received orders.
• Unit Tracking
• Moved the MGIB-SR from the CIMS Inquire menu to
  the Unit Tracking menu.
• Command Career Counselors can now de-assign
  Department and Division Career Counselors from
  the Career Counselor Roster.
• Once de-assigned from the last Dept/Div, the
  Dept/Div counselor is removed from all personnel
  to which they were assigned.
• Includes counselors that have been transferred,
  retired or discharged.

11
Summary of Changes

• ERM Security Administration
• - Added the Enterprise Records Management
  (ERM) Security Administration menu to the CIMS
  Command Career Counselor and Department/Division
  Career Counselor Roles which allows those users
  to pull up, modify and resubmit their original
  System Authorization Access Request (SAAR).

12
Planned Updates

• CIMS changes set for release 1.2.14
• Personnel Information
• - Modified to allow selection of one or
  more UICs based on the user's permission.
• Unit Tracking
• - Modified to allow selection of one or
  more UICs based on the user's permission.
• Advancement Information Listing
• - Modified to allow selection of one or
  more UICs based on the user's permission.
• PTS List
• - Modified to add ADSD
• EAOS Listing
• - Corrected issue that prevented the
  Career Decision type and date from being
  displayed.