How to Prepare a PowerPoint Presentation

1
How to Prepare a PowerPoint Presentation

• First, launch PowerPoint
• Click New and select Make sure Blank Document
  is highlighted in the Groups column at the left
  and click OK
• If the Project Gallery window does not open, go
  to the File menu and choose New Presentation

2
The Next Steps

• You will have a presentation with one slide. You
  can change the layout of this slide by going
  under the Format menu and down to Slide
  Layout. Choose a layout that you like and click
  on Apply
• Type the title of your presentation and whatever
  else you want on your first slide

3
Changing Templates and Format

• If you dont like this template, you can change
  it. Go to the Format menu and select Slide
  Design.
• Make sure the design you choose has a DARK
  BACKGROUND with LIGHT FONT. For example, a dark
  blue background with bright yellow font looks
  good.
• For coherence in group presentations, all members
  should use the same design.

4
Adding New Slides

• To add more slides, go to the Insert Menu and
  select new slide
• Type the information youd like on your second
  slide
• Continue adding slides as necessary

5
Adding Graphics

• Important only add graphics that will enhance
  your presentation!!
• Go to the Insert menu, down to Picture and
  select picture from file. Find the image file
  you want, open it and click insert.

6
Adding Graphics

• Choose a new slide with a graph format
• In the area for the chart, double click to input
  the data for your chart.
• When you do this a new program called Graph
  will open.

7
Adding Graphics

• Enter the data in the spreadsheet that opens.
• Practice by double clicking on the chart at the
  right. Make some changes to the chart.
• When you are finished go the the Graph menu and
  select Quit and Return to

8
Adding Graphics

• You can also add a simple chart. This is good if
  you are doing a comparison.

9
Animating Text

• This is how you make each bulleted point of your
  slide appear on the screen one at a time when you
  click the mouse during the presentation
• First, go to the Slide Show menu and down to
  Preset Animations
• Next, where you see Off, scroll until you see
  the animation style you want e.g. fly in

10
Viewing Animations

• You can see the effect of animations by choosing
  Animation Preview under the Slide Show menu
• Try a few different animations to see which one
  you think is most effective

11
Important Note About Sounds

• PowerPoint sound effects are very distracting. DO
  NOT USE THEM.
• To turn off the sound effects, go under the Slide
  Show menu and choose Custom Animation.
• In the Animation order window, choose the
  effect and click on Effect Option
• In the Sound menu scroll up to No Sound

12
Thats really all you need to get started!

• The best way to learn a program is to use it, so
  experiment for yourselves but remember simple is
  best!