Individual Development Plan

1
Individual Development Plan

• The individual development plans are located on
  the State Office server on the S drive.
• Follow instructions for mapping a drive as found
  in the Indiana XP Users Guide .pdf found in the
  User Documents on your computer desktop.

2
Map a Drive

• The address to the State Office server is
• Inindiana2c001\shared

3
Finding the IDP

• Once you get to the SO shared drive
• Click on Service Center
• NRCS
• Individual Development Plan
• Select your Area NW, NE, SW, SE
• Choose the folder labeled with your discipline
• Search for and open the file with your name in
  the file name

4
IDPs Available

• Currently there are IDPs available for
• SC-GS 5/7/9
• DC/SC-GS 11/12
• AG and Civil Engineers-GS 5/7/9
• AG and Civil Engineers-GS 11/12
• CET-GS 7/8/9
• Various SCEPs, and
• One for All New Employees

5
IDP Database

• The following slides will guide you through the
  use of the IDP database.
• The state required ASK levels are based on the
  level of ability, skill, or knowledge required by
  the employee position description, for their
  grade level.

6
Open the database and view the input table.
Shown here is the top half of the form, or the
input section.
Select your current grade level and click the
button.
7
Enter User Name
Enter Last name, comma, space, first name. Do it
the same each time, or duplicate databases will
be created. (Or check to be sure your name is
showing in this box.)
8
Begin developing your training plan.
9
Page Overview.Notice the Topic, Category, and
Subject boxes. The Ability, Skill, or Knowledge
required is in the narrative box under these
headings. Boxes for Present ASK Level, State
Required ASK Level, and Local Required ASK Level,
are on this page.
ASK Levels
Required Ability, Skill, or Knowledge
10
Page Overview Continued
Suggested training method can be selected from
the drop down, or can be typed in the box.
Some references may be listed, but you can record
additional as needed.
11
First Item
12
Determine Current ASK Level
The supervisor and the employee determine the
employees current level of Ability, Skill, or
Knowledge in each element and enter a value from
1 to 5. 1Awareness, 2Understanding, 3Can
Perform with Assistance, 4Can Perform
Independently, 5Proficient and Can Train Others
13
Select Training Method
Select Training Method from the drop down list,
or type method in the box to the left.
14
Additional Information and Options
If the local need differs from the state required
level, this can be noted with Leadership Team
approval.
Note listed references and add others as needed.
15
Move to the Next Item
Click on the arrow to move to the next training
item.
16
Complete each item as done on the previous page.
Once you have reviewed all items, return to the
main form. (See next slide on how to return to
main form.)
Enter current ASK level
Select training method from the drop down, or
type in the training method
Enter references
17
Return to Main Form
Always click the small x to return to the main
form.
Clicking on the large X closes the database.
18
Main Form
Next well look at the reports section.
19
The bottom portion of the form is the reports
section.
20
Report A Proficiency Model
Select Report A to view all training items in
the entire database and their associated data.
21
Example of Proficiency Model Page Report A
22
Report B CCompleted Items
These reports show all the training items in the
Proficiency Model for which the employee has
achieved an ASK level equal to or greater than
the State Required Level
23
Completed Training Items Report Page
Notice the Present ASK Level equals the Required
ASK Level This documents that the employee has
demonstrated having this ability
24
Reports E F
These reports display all items where training is
required to meet the State Level ASK, by grade
level.
25
Employee Development Plan Page
Notice that the present ASK Level is less than
the required level.
26
Report D
Report D shows all training methods or classes
selected for needed training items.
27
Selected Training Report
This report is most useful when specific classes
are named in training items.
28
Exit the Database
Once you have completed data entry Click on the
large X to exit the database. Changes will
automatically be saved.
29
Documenting Learning

• After training has occurred
• The new level of performance should be observed,
  or work should be checked to determine if a new
  level of ability, skill, or knowledge has
  resulted from the training. Having received
  training does not mean you have achieved the
  required level. Additional training may be
  necessary to achieve required levels.
• If improvement in ability, skill, or knowledge
  has occurred, document the improved level in the
  database.

30
Documenting Learning
Select Your Plan
31
Record the new ASK level achieved in the
Present ASK level box
The employee upon approval by the supervisor can
change this number to the newly achieved level of
ability, skill, or knowledge
32
Conclusion

• Once you have gone through the database and
  identified current ASK levels
• All required training items will show up on the
  Employee Development Plan Report.
• All completed items will show up on the Completed
  ASK reports.
• As your grade level increases, the achievement
  you have obtained shows up in the next level
  plan, if it is contained in the same database.
  (i.e. from 5/7 to 9 in the SC 5/7/9 database)

33
Conclusion

• Items can be added to the database in the future
  as we determine additional training needs.