Graduation Management 8'1

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• Graduation Management 8.1
• Ruth Powell
• 11 December 2009

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• Please remember to silence your telephone
• Thank you!

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Graduation Management Overview

• Create ceremonies
• Venues, seating plans, ticket prices, number of
  available tickets
• Associate with College codes (faculties)
• Determine order of students at ceremonies
• E.g. by program, major

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Graduation Management Overview

• Take online bookings for tickets and other items
• Allocate seats to students and guests

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Current versions

• GRDS 7.0
• GRDS 8.0
• In development GRDS 8.1
• Major enhancements to ticket ordering
• Enhancements and consolidation to INB
• Complete revision of SS pages

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Set up ceremonies

• Ceremony detail maintenance SKAGCRM
• One place to define the ceremony
• Baseline (SHBCRMY) ceremony term record
• Site, date, time
• Maximum ticket numbers
• On-line availability
• Ceremony items
• Anything a student can order tickets, DVDs etc
• Free and with a charge

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Ceremony Order Items

• New concept of order Items for Graduation
  Ceremonies
• New validation table / form SKVGITM
• Not restricted to previous list of
• Guest ticket, Additional Guest Ticket, Packaging
• Items can be
• Tickets, gown hire, photography, commemorative
  items etc
• Specify whether must pay for an item
• Specify whether item is a ticket requires seat
  allocation
• Indicator descriptions use GTVSDAX

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Set up venues

• SKAGHAL Hall Seating Maintenance form
• Set up seating plans for Site codes used against
  ceremonies
• Rows and Seat numbers
• Aisle and Location codes (LOVs)
• Stalls, Circle, Left Aisle
• Block A, Block B
• Templates that can be assigned to multiple
  ceremonies

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Ceremony venue set-up

• SKAGCCR Ceremony Seating Plan Creation form
• Create and delete ceremony hall details
• Assigns the hall templates to specific ceremonies
  to provide them with a seating plan
• View allocation totals for a ceremony

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Link programs to ceremonies

• SKAGPCY Program Ceremony maintenance form
• Associate programs to ceremonies
• Uses College-Ceremony link created on SKAGCRM
• Determines the order in which students are seated
  at ceremonies
• E.g. by Department, program, major

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Update student graduation data

• Update student graduation data
• Baseline SHAMDEG Mass updates to SHRDGMR
• Or
• SKAGDEG
• Update student diploma information
• Links students to ceremonies
• Baseline SHAMDIP Mass updates to SHBDIPL,
  SHBCATT
• Or
• SKAGDIP

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Update student graduation data

• SKAGDEG Graduation Data Mass Creation form
• Like SHAMDEG but with additional search criteria
• Date range
• Checks student expected graduation date is in
  range
• Ceremony type (LOV)
• Program (LOV)
• Data updated is same as on SHAMDEG

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Update student ceremony data

• SKAGDIP Ceremony Mass Assignment form
• Like SHAMDIP but with additional search criteria
• Graduation Status
• Program
• Data updated
• Creates SHBDIPL Diploma record
• Creates SHBCATT and SKBGCAT Ceremony Attendance
  records

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Student Self-Service

• Students confirm attendance and order items
  online
• Can only view if associated with ceremony and
  ceremony is available online
• Pages all being rebuilt using SSEN in GRDS 8.1
• Easy to configure at client sites
• Standard look and feel
• Verifying that pages will all work with new
  Webtailor 8.3 user interface

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Other Student Self Service pages

• Text pages
• Student not eligible
• Ceremony not yet / no longer available
• Deadline for reply passed
• Special arrangements
• Wheelchair access for a guest
• Summary page
• Items ordered
• Attendance status

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Orders and Accounts Receivable

• Student orders items on the web
• Tickets, commemorative items etc
• Order record stored to GRDS module
• SKRGORD / SKRGORI
• Charge transaction stored to A/R
• TBRACCD
• Detail code from system parameter

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Admin staff view of ceremony

• Graduation Ceremony Attendance SKAGCAC
• View individual student or all students on
  ceremony
• Holds
• Attendance
• Comments
• Seat allocations
• Summary information

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Admin staff view of ceremony

• Graduation Order form SKAGORD
• View individual student or all students on
  ceremony
• View ticket and other orders entered on the web
• Enter orders directly into INB
• Create A/R transactions

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Orders and Accounts Receivable

• One TBRACCD charge transaction per SKRGORD order
  record
• Multiple item order records SKRGORI
• Amending orders
• Create credit transaction to reverse out original
  charge
• Create new charge transaction
• Refunds outside GRDS module

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Orders and Accounts Receivable

• Payment
• Will be able to process payments from SKAGORD
• Also PRGN rule to identify payments in TBRACCD
• Use PAYMENT DETAIL CODE to identify
• Update SKRGORD_PAID_IND
• Seat allocation is dependent upon payment (if
  required)

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Seat allocation

• Allocating Seats
• Use TICKET_IND on SKVGITM to identify items that
  are seat tickets
• Guest tickets, Student tickets
• Potential to extend ticket types in future (VIPs
  etc)
• Use PAID_IND on SKBGCAT to identify students who
  can be allocated
• Paid, Payment not required
• Use ATTEND_IND on SKGBCAT to identify if
  attending
• Attending
• In absentia use in future release when provide
  certificates, ceremony programmes
• Check student Degree Status when allocating
• Only allocate students whos status is Awarded

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Seat allocation

• SKAGCMS Ceremony Seat Allocation form
• Assign students and guests to seats
• Automatically
• Manually
• Uses seat priorities to determine if students or
  guests to be assigned
• Locked seats may already be allocated or not and
  will be ignored when allocating
• SKAGCMP Ceremony Seating Allocation Graphic Plan
  form
• Graphic seating layout
• View up to 26 rows at a time
• Occupied seats highlighted
• Name of student displayed by clicking on seat

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Future plans

• Certificate production
• Ceremony programme production
• Including graduation In absentia
• PRGN rules to control order of students at
  ceremony
• Clients can then configure
• Online ticket printing

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• Questions?