Natural Gas Procurement Process

1
Natural Gas Procurement Process

• Ohio Hospital Association
• In Conjunction With
• MC2 Consultants

2
Where It All Begins

• The process begins with a committee of
  participants that sets the agenda and oversees
  the process
• Without the committee oversight, the end product
  will fall short of expectations

3
Doing a Committed Bid

• Having participants commit to the process makes
  the bid much stronger
• Precommitment is a demonstration to suppliers
  that substantial quantities are involved
• Fishing expeditions dont generate the same
  results

4
Contract Review

• Starting with the old contract, a quick contract
  review of current terms and potential options
  will bring everyone up to speed
• Decisions will be discussed and made to determine
  the terms of the new contract

5
Vendor List

• Starting with the list provided, the committee
  will be asked for input regarding the list or
  other to be added to the list.
• The supplier list will then be finalized and
  distributed to participants.

6
Finalize RFP Document

• Taking all of the input given by the oversight
  committee the RFP document is finalized and
  distributed for final approval
• Once finalized, distribute to approved vendors.

7
Evaluation

• After 3 to 4 weeks, fielding questions and making
  clarifications, receive proposals.
• Summarize results of bid
• Present summaries to oversight committee for
  selection of new supplier

8
Finalize Contract

• Get all signatures and approvals necessary to
  finalize contract
• OHA and MC2 will work with new supplier to get
  new contracts out to members and signed up

9
Finalize Contract

• Get all signatures and approvals necessary to
  finalize contract
• OHA and MC2 will work with new supplier to get
  new contracts out to members and signed up

10
Calendar of Events

• Mar. 24 - Kickoff meeting
• Mar. 31 - Finalize RFP document.
• Apr. 7 - Distribute to approved suppliers
• May 7 - Receive proposals Summarize
• May 14 - Supplier Presentations/selection
• May 17 - 28 Finalize contract
• June 1-30 Sign up with new vendor