Office of Domestic Preparedne

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U.S. Department of Homeland Security
Interoperable Communications Technical Assistance
Program (ICTAP) State of Idaho Coordination
Meeting
Office of Domestic Preparedne
January 22, 2004
Eric Coolbaugh Clark Hendrickson
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ODP ICTAP Overview

• UASI Grant Funding
• Intended to enhance the ability of first
  responders and public safety officials to secure
  critical infrastructure and respond to acts of
  terrorism.
• UASI funds are to address unique equipment,
  training, planning and exercise needs of large,
  high- threat urban areas.
• Urban Area Working Groups (UAWG) receive UASI
  funding
• Interoperability Communications goals
  objectives supported by UASI Metropolitan
  Assistance Plans (MAP)
• ICTAP initially focused on Urban Areas
• Technical assistance associated with UASI grants
• ICTAP process integrated with Urban Area Working
  Groups
• Availability on State-wide basis under
  development
• Does not impact any grant status (its free)

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ICTAP Objectives

• Enhance Public Safety Interoperability with
  regard to WMD terrorism threats
• Local / State / Federal
• Prevention, Response and Recovery
• Voice Data
• Provide capability for individuals and agencies
  to communicate with whom they need to whenever,
  and wherever required.

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ICTAP State Process(under development)

• State requests submitted to ODP
• ODP PM acts upon request
• Request forwarded to SSC-SD
• Each State governed by a Work Plan
• MOA with ODP worked in parallel
• Four Phases with Coordination Planning
  end-to-end
• Phase 1 Define Operational Requirements
• Worked by State based on stand-alone package
• Phase 2 Define IC Architecture Enhancements
• Phase 3 Implement Integrate Enhancements
• Phase 4 Continuum of Services (Training,
• Exercises, Assessments, Updates, etc.)
• Long-term relationship with committed ICTAP
  Team
• Technology Surveys Evaluations feed variety
  of Urban Area
• IC needs

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Interoperable Communications Technical
Assistance Program (ICTAP)

• ICTAP Technical Assistance
• Ops Req Analysis (by State)
• Architecture Solutions
• Implementation Support
• Local System Evaluation
• Training Support
• Exercise Support

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Assistance Based on Regional Needs

• Goal A good, workable interoperability solution
  that makes sense based upon systems and the
  operational situation in the region
• End product will be a collaborative effort of
  local, state, and federal stakeholders
• Leverage existing and/or proposed activities
• ICTAP team contributes expertise and experience
  (technical and managerial/policy)

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THE FEDERAL INTERAGENCY COORDINATION COUNCIL
FEMA
ONDCP / CTAC
FEDERAL INTERAGENCY COORDINATION COUNCIL
ICTAP
SAFECOM
DOJ / IWN
DOJ / AGILE
COPS
Focus is on coordinating Federal communications
interoperability efforts
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Idaho ICTAP Work Plan (Template)
Purpose of Work Plan

• Used to establish and maintain the
  collaborative plan for the Technical Assistance
  (TA) that will be provided to State of Idaho
  under the Office of Domestic Preparedness (ODP)
  Interoperable Communications TA Program (ICTAP)
• Completed jointly with input from ICTAP team
  members and designated representatives from the
  Idaho SIEC (TBR?)
• The purpose of the Work plan is to ensure
  agreement between ODP and the Idaho prior to
  services being provided and will serve as
  guidance for all parties involved with the work
  effort
• It is intended that this document be updated on
  a regular basis, by mutual agreement, in order to
  reflect current planning information.

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Idaho ICTAP Work Plan (Template)
Work Plan Sections

• ICTAP General Overview
• Idaho Overview and Points of Contact
• Problem Statement and Services Requested
• Expected Outcomes
• Timeline and Phases of Delivery
• Reports and Evaluation
• Budget
• Joint Site Plan Maintenance
• Appendix A Detail Planning Schedule

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FOUR PRIMARY PHASES OF ICTAP WORK PLAN
(Template)
Phases
Assistance Activities
Assess Operational Requirements

• Define who needs to talk with who, when
• Operational based scenarios
• Define interoperability gaps

Coordination Planning

• Support integration of on-going State initiatives
• Steering Groups to identify planning objectives
  and develop solutions
• Coordinate with other Federal initiatives and
  guidelines

• Scope realistic solutions
• Develop Interoperability architecture
• Select architecture solution
• Plan implementations

Define Enhanced Architecture

• Coordinate Host Site Agreements
• Technical Integration
• Test, Train Evaluate

Implement

• Maintenance Assistance
• Technical Assistance
• (e.g. integration planning)
• Exercise, Assess Evaluate

Continuum of Services
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Phased approach to addressing critical
interoperability issues
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Initiating ICTAP for Idaho
Meeting Preparation
Meeting Type
Meeting Objectives
ICTAP Pre-Kickoff

• Brief ICTAP
• Baseline Process
• Dist. Templates

• TA Request by State
• SIEC designates POCs

• WGs designated by SIEC
• Circulate Draft Work Plan
• Schedule
• State Strategy

ICTAP Kickoff

• Baseline Work Plan
• Kick-off Work Group(s)

Coordinate WG with Work Plan
Technical WG
Execute Work Plan
Coordinate WG with Work Plan
Policy WG

• Address Policy Issues
• Complete MOA

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Status

• State of Idaho, has made a request for technical
  assistance to the ODP Program Manager
• Coordination outcome focused on a providing
  understanding of process and successful Kick-off
  for Idaho SIEC
• Process for providing ICTA to State under
  development
• ODP would like to work with Idaho in modeling
  process

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Next Steps

• SIEC forms/designates Work Group(s) capable of
  defining State operational IC requirements
• ICTAP provide Work Plan Template to WG
• Requirements guidance as it become available
• SIEC to make strategic modifications to Work Plan
  template
• Provide feedback to ICTAP on approach buy-in
• Coordinate Kick-off based on Work Plan
• Exchange POC information

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Suggested Elements of Policy Working Group

• Addresses Local/State funding/policy issues
• Membership based on issues
• Formed/designated by SIEC
• State HLS rep
• Neighboring State/county rep
• Private Sector public relations rep
• Lifespan of WG based on issue(s)

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Suggested Elements of Technical Working Group

• Addresses Local/State/Fed technical issues
• Membership based on SIEC strategy
• Formed/designated by SIEC
• Carries authority of SIEC to direct ICTAP effort
• Able to coordinate across variety of funding
  sources
• Includes ICTAP members
• Permanent SIEC subcommittee
• Reports progress quarterly to SIEC

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Generic ICTAP Team Structure

• Team Lead SSC-SD Govt.
• Overall coordination
• Technical Leadership
• Assigned on State basis

• SAIC
• Technical Support
• Technical WG
• Scenario Development
• Exercise Development
• Assigned on State basis

• LGI BAH
• Policy Assessment Strategy
• Steering Groups
• Assigned on Regional basis

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POC Coordination for Denver
DRAFT
ODP UASI
Program Manager Kathleen Steinle
SIEC
State POC
ICTAP
ODP PM Frank Lepage
Membership
Policy WG
SSC-SD TBD
SAIC TBD
LGI John Powell
Technical WG
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(No Transcript)
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Supplemental Information Follows
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51 UASI Urban Areas (FY03 FY04)
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HOW ICTAP COORDINATES
UASI Grants
UASI Strategic Plan
UASI MAP

• Direct TA WGs
• Provide Interop. Equip

ICTAP Work Plan

• Coordinate TA
• Provide Sys Eng

Enhanced Interoperability