ME 400 INDUSTRIAL TRAINING Seminar II

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ME 400 INDUSTRIAL TRAINING Seminar II

• ASSIST. PROF. Dr. SAAD YASIN

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REPORT WRITING

• How to write a good report while training
• Writing first draft report
• Writing final draft report

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NOTE TAKING

• KEEP A NOTEBOOK HANDY AT ALL TIMES
• WRITE DOWN DUTIES AND FUNCTION PERFORMED DAILLY
  AS YOU ARE DOING THEM.
• EXAMPLE WOULD BE IF YOU WERE ASSIGNED TO WORK
  UNDER THE SUPERVISION OF A SENIOR ENGINEER AND
  YOU ARE ASKED TO PERFORM SOME DESIGN CALCULATION
  THEN WRITE DOWN WHAT WAS YOUR TASKS AND HOW DID
  YOU PERORM THEM AND WHAT BENINIFTS you got from
  THAT EXPERIENCE

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NOTES TAKING CONTINUED

• AT THE END OF EACH WORKING DAY TAKE A 15 MINUTES
  TO WRITE A BREIF SUMMARY OF THE WORK PERFORMED
  THAT DAY AND SAVE A COPY FOR YOUR REPORT WRITING
• ON THE OTHER COPY, WHICH YOU WILL HAVE TO EITHER
  ASK YOUR SUPERVISOR TO SIGN DAILLY OR AGREE WITH
  HIM ON SOME OTHER TERMS, ELABORATE MORE ON YOUR
  JOB DUTIES BUT KEEP IT AS SHORT AS POSSIBLE.

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NOTES TAKING CONTINUES

• TAKE YOUR TEXTBOOKS WITH YOU SO YOU WILL FIND IT
  WHENEVER YOU NEEDED SOME TECHNICAL INFORMATION
  OR NEED TO REFER TO SOME FORMULA OR LITERATURE
• USUALLY YOU MIGHT NEED STRENGTH OF MATERIALS
  BOOK, MANUFACTURING PROCESSES, STATICS, WORKSHOP
  MANUAL, MATERIAL SCIENCE BOOK, ETC

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REPORT WRITING

• A TEMPLATE IS PREPARED FOR YOU TO JUST FILL IN
  THE BLANKS
• GENERAL TOPICS THAT SHOULD BE INCLUDED IN YOUR
  REPORT WRITING ARE
• ABSTRACT Brief but complete description of the
  report, state the objectives and the achievements
• INTRODUCTION THIS HAS TO INTRODUCE THE READERS
  TO YOUR REPORT AND IT SHOULD INCLUDE
• INTRODUCTION TO THE COMPANY YOU DID YOUR TRAINING
  AT

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REPORT WRITING CONTD

• YOUR JOB DESCRIPTION AND DUTIES
• EXPERIENCED GAINED OR LOST DURING YOUR TRAINING
• YOUR INTERACTION WITH YOUR COWORKERS AND TEAM
  MEMBERS AND EXPERIENCES GAINED IN GETTING THE
  TASKS DONE
• INTRODUCTION TO FOLLOWING CHAPTERS AND SECTIONS
  IN YOUR REPORT

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REPORT WRITING CONTINUES

• COMPNAY INFORMATION
• THIS COULD BE CHAPTER 1 IN YOUR REPORT
• YOU SHOULD COLLECT ALL THE INFORMATION THAT ARE
  RELEVANT TO YOUR WORK WHILE AT THE COMPANY
• NO INTERNET PICTURES OR PHOTOS WILL BE ACCEPTED
• ASK FOR TH INFORMATION IF NOT AVAILABLE
• TAKE PHOTOS OF YOURSELF AND COWORKERS AND INCLUDE
  THEM IN THE REPORT
• PICTURES WHILE PERFORMING YOUR WORK AT THE
  COMPANY WITH OTHER COWORKERS IS A MUST

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REPORT WRITING CONTINUES

• TYPES OF INFORMATION NEEDED ARE
• TYPE OF THE COMPANY AND WHAT THEY MANFACTURE
• NUMBER OF EMPLOYEES AND NUMBER OF MECHANICAL
  ENGINNERS AT THAT COMPANY
• ITS ORGANIZATIONAL CHART WITH YOU IN IT SHOWING
  WHERE ARE YOU IN THE SCHEME OF THINGS IN THE
  COMPANY

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REPORT WRITING CONTINUES

• PRODUCT INFORMATION
• THIS COULD BE CHAPTER II IN YOUR REPORT
• IT SHOULD INCLUDE
• PRODUCTION LINE
• QUALITY CONTROL
• PRODUCT DESIGN
• RESEARCH AND DEVELOPMENT
• PRODUCT MARKET AND MARKETING STARTIGIES
• COMPETITORS LOCALLY AND GLOBALLY

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REPORT WRITING CONTINUES

• WORK PERFORMED AND JOB FUNCTIONS
• THIS IS CHAPTER III IN YOUR REPORT
• HERE YOUR NOTES AND DAILLY WORK SUMMARY COME IN
  HANDY AND WILL HELP YOU GREATLY IN WRITING THIS
  CHAPTER
• YOU CAN START BY GENERAL INTRODUCTION TO THE WORK
  YOU DID AND THEN GO IN DETAILS, DETAILING YOUR
  DAILLY WORK AND FUNCTIONS AND YOUR SETBACKS AND
  ACCOMPLISHMENTS.
• MOST IMPORTANT PART OF YOUR REPORT AND A GREAT
  CARE BOTH IN WRTING AND TECHNICAL CONETENTS MUST
  BE TAKEN
• YOUR DAILLY SUMMARY OF THE WORK IN THE LOG BOOK
  SHOULD SUPPORT THE INFORMATION PRESENTED IN THE
  CHAPTER

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REPORT WRITING CONTINUES

• PROFESSIONAL DEVELOPMENT
• THIS IS CHAPTER 4 IN YOUR REPORT
• INTRODUCTION SHOULD INCLUDE
• COMPARISON BETWEEN YOUR SCHOOL WORK AND THE WORK
  YOU WERE EXPOSED TO OR DID
• LIST SOME SIMILARITIES AND DIFFERENCES BETWEEN
  REAL LIFE WORK AND ENGINEERING COURSES
• CAN YOU NOW UNDERSTAND WHY YOU HAVE BEEN TAUGHT
  THIS WAY

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PROFESSIONAL DEVELOPMENT contd

• DO YOU NEED TO MOMORIZE FORMULAS AND COPY
  SOLUTIONS FROM OTHER PERSON IN REAL LIFE WORK
• WHAT ARE THE BENEFITS OF THE CRITICAL THINKING
  YOU LEARNED AS AN ENGINEERING STUDENTS AND THE
  REAL LIFE PROBLEM SOLVING ISSUES AND TECHNIQUES
• ANSWERS TO THE ABOVE QUESTIONS AND MANY QUESTIONS
  LIKE THEM THAT YOU CAN ASK YOURSELF CAN HELP YOU
  WRITE A GOOD CHAPTER ON THIS TOPIC

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REPORT WRITING CONTINUES

• DISCUSSION, RECOMMENDATION, AND CONCLUSION
• THIS IS THE LAST CHAPTER OF YOUR REPORT
• IT SHOULD INCLUDE DISCUSSION THAT YOU FEEL YOU
  NEED TO DISCUSS AND ADDRESS
• IT ALSO CAN INCLUDE RECOMMENDATIONS AND
  SUGGESTIONS FOR IMPROVEMENTS OF THE INDUSTRIAL
  TRAINING PROGRAM
• AND IT SHOULD END UP WITH POSTIVE CONCLUSION OR
  DISCOURGING CONCLUSION, DEPENDING ON YOUR
  EXPERIENCES AND PERSONAL AND PROFESSIONAL GAINS

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REPORT WRITING CONTINUES

• APPENDIX
• THIS IS WHERE EVERYTHING THAT YOU WANT TO INCLUDE
  IN THE REPORT THAT SUPPORT YOUR REPORT
  AUTHENTICITY IS PLACED
• THINGS SUCH AS
• PICTURES SHOWING YOU WORKING WITH YOUR COWORKERS
  OR SUPERVISOR
• COMPANY ORIGINAL CATALOGS AND PRODUCT PROCHURE
• PICTURED SAMPLES OF THE PRODUCTS THAT YOU WORKED
  ON AS IT IS PRODUCED
• DRAWING, SAMPLES OF DESIGN CALCULATIONS, ETC CAN
  BE INCLUDED

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CONDUCT AND BEHAVIOR

• AS WE SAID BEFORE AND WE SAY IT AGAIN
• YOU ARE NOT JUST REPRESENTING YOURSELF WHEN YOU
  ARE DOING YOUR TRAINING.
• YOU ARE IN FACT REPRESENTING ALL THE STUDENTS,
  PAST AND PRESENT, OF EMU, THE FACULTY, THE TOP
  MANAGEMENT OF THE SCHOOL, AND ANYONE ATTACHED TO
  THE SCHOOL AND YOUR POSITIVE AND UPBEAT BEHAVIOR
  WILL GIVE POSITIVE IMAGE ABOUT YOU AND OTHER
  STUDENTS WHO WILL BE LOOKING FOR JOBS AFTER
  GRADUATION

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CONDUCT AND BEHAVIOR

• SUGGESTIONS
• BE ACTIVE NOT LAZY
• BE SMART NOT STUPID
• TAKE ADVANTAGE OF THE OPPORTUNITY DO NOT WASTE IT
  DOWN THE DRAIN
• REMEMBER THIS IS YOUR WINDOW ON THE REAL WORLD SO
  LEARN FROM IT AS MUCH AS YOU CAN AND MAKE THE
  EXPERIENCE WORK GOOD FOR YOU
• BE NEAT AND PUNCTUAL AND RESPECTFUL OF YOURSELF
  AND OTHERS AROUND YOU

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TASKS YOU SHOULD DO AFTER FINISHING YOUR SUMMER
TRAINING

• IMMEDIATELY START WRITING YOUR FIRST DRAFT REPORT
  IF YOU HAVE NOT DONE SO ALREADY AND BE PREPARED
  TO GIVE IT TO YOUR SUPERVISOR AS SOON AS YOU GET
  BACK TO CAMPUS
• START PREPARING FOR YOUR ORAL PRESNTATION JUST
  BEFORE OR LITTLE AFTER THE FALL SEMESTER STARTS
  USING POWER POINTS AND VIDEOS
• REMEMBER, YOU NEED TO REGISTER FOR THE ME 400
  COURSE FOR THE FALL SEMESTER

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TASKS YOU SHOULD DO AFTER FINISHING YOUR SUMMER
TRAINING

• I. IF YOU ARE READY TO MAKE YOUR ORAL
  PRESENTATION AND YOUR REPORT GOT THE INITIAL
  APPROVAL OF YOUR REPORT WRITING ADVISOR THEN YOU
  CAN ASK TO DO THE ORAL PRESENTATION AT ANY TIME
  DURING THE SUMMER AND BEFORE THE FALL SEMESTER
  BEGINS BUT YOUR GRADE WILL BE SUBMITTED AT THE
  END OF FALL SEMESTER

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TASKS YOU SHOULD DO AFTER FINISHING YOUR SUMMER
TRAINING

• READ THE TIMELINE MADE BY THE FIRST SEMINAR AND
  UNDERSTAND IT AND BE PREPARED WELL SO THAT YOU
  WILL A VOID BEING DROPPED FROM FALL REGISTRATION
  WITHOUT YOU KNOWING IT.
• HAVE FUN AND ENJOY YOUR SUMMER ONE DAY YOU WILL
  LOOK BACK AT THE DAYS YOU SPEND DOING THE SUMMER
  TRAINING AND WISH TO REDO IT AGAIN

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TIME LINE REVISITED

• The student will only be allowed to register for
  ME 400 for the fall term if they present the
  first draft to their advisor and anticipate
  finishing the final report two days prior to the
  drop and add deadline
• Student that do not submit the final report
  before the deadline will be automatically dropped
  out of the course

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Documents

• Sealed Letter from the Company, written by your
  supervisor or company manager, should be
  presented to the summer training coordinator and
  to be included in the report
• GOOD LUCK