Roberts Rules of Order

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Roberts RulesofOrder

• Tools to Run A Meeting

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Roberts Rules

• Opening the Meeting
• The leader, President or Chair, opens the
  meeting by calling for order.
• The President or Chair follows the agenda.

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Roberts Rules

• An Agenda is
• A list of topics to discuss. It is called the
  order of business.
• Call to order Announcements
• Introductions Program
• Read Minutes Adjournment
• Treasures Report Refreshments
• Old Business
• New Business

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Roberts Rules

• VOTINGTHE BEGINNING
• A member suggests the group takes action.
• The President or Chair states the suggested
  action and calls for a Motion.

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Roberts Rules

• VOTINGTHE MOTION
• A member who agrees with the suggested
  action will say, I move we and states the
  suggested action.

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Roberts Rules

• VOTINGTHE SECOND
• Another member, who also agrees with the
  suggested action will say, I Second the
  Motion.

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Roberts Rules

• VOTINGTHE STATEMENT
• The President or Chair will say,

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Roberts Rules

• VOTINGTHE DISCUSSION
• Mover is allowed to speak first.
• All comments are directed to the President or
  Chair.
• Speaking time is limited.

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Roberts Rules

• VOTINGPUTTING THE QUESTION
• The President or Chair asks, Are you ready to
  vote?
• If everyone has spoken who wants to speak, a
  vote is taken.
• The President or Chair announces the results.

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Roberts Rules

• VOTINGTHE METHODS
• By voiceThe President or Chair will ask those
  in favor to say, Aye and those opposed to say,
  Nay or No.

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Roberts Rules

• VOTINGTHE METHODS
• By Show of HandsUsed instead of voice vote. It
  does not require a count.

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Roberts Rules

• VOTINGTHE METHODS
• By Roll CallWhen a record
• of each persons vote is needed,
• each member answers yes,
• no, or present as his/her
• name is called. Present is
• a choice not to vote.

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Roberts Rules

• VOTINGTHE METHODS
• By BallotMembers write their vote on a slip of
  paper and put it in a box. This is done when a
  secret vote is needed.

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Roberts Rules

• VOTINGTHE METHODS
• By General ConsentWhen it is likely that
  everyone is in favor of the Motion, the President
  or Chair will say, If there is no objection
• Members show agreement
• by silence. If there is an
• objection, the question is
• put to a vote.

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TIPS TORUNNING AMEETING
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TIPS

• To run a meeting smoothly
• Set and Post Ground Rules
• Keep to the Agenda
• Stay on Task
• Have a helper / advisor

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TIPS

• Sample of Ground Rules
• One person speaks at a time.
• Respect each other.
• Raise hand and wait to be called on before
  speaking.

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TIPS

• Keep to the Agenda
• Stay on Topic
• Follow topics in order
• listed on the Agenda.
• Remind members the
• topic being discussed.
• Tell member under what
• agenda item they may
• speak.

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TIPS

• A helper / advisor---
• Guides members in
  accomplishing chapter goals
• Encourages team work
  to get things done
• Is not a member
• Does not vote
• Does not make decisions
  for the group

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REVIEW
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REVIEW

• A list of topics to follow in a meeting is called
• The person who leads the meeting is
• A suggested action needs to be put into a
• The one who takes care of the money is

• Motion
• Agenda
• Treasure
• President

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REVIEW

• The one keeps people quiet is
• One person who leads a small committee meeting
• One who takes notes at the meeting
• A purpose to have a meeting

• Set Goals Objectives
• Sergeant of Arms
• The Chair
• The Secretary

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REVIEW

• A group of officers are called a
• A good tip to run a meeting is
• The one who leads the meeting if the President is
  not there
• Purpose of a meeting

• Have ground rules
• Educate group
• Board
• Vice President

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REVIEW

• Purpose of a meeting
• A good leader quality
• After a discussion on a motion, the President
  calls for a
• A method of voting

• Vote
• Good listener
• Resolve conflicts
• By voice

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REVIEW

• Good quality of a leader
• A purpose of a meeting
• Item on the Agenda
• A possible ground rule

• Raise hand before speaking
• Build leadership skills
• Read minutes
• Good role model

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