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5th RENAISSANCE PSG session, Zaragoza, 25/04/2008
Odile CHARVIN, Grand Lyon PSG representative-Europ
ean Coordinator - Lyon Email address
ocharvin_at_grandlyon.org Raphaëlle
Gauthier European coordination, Hespul Email
raphaelle.gauthier_at_hespul.org
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PSGs items- April08 Plan Introduction

• Management issues
• New situation on local coordination 2 new staff
  (Zaragoza, Lyon)
• Ecodess withdrawal for most of WP works, except
  local coordination ? Need of clarity from ZARs
  partners.
• Lombardy s lack of visibility ? Need of clarity.
• Overview on Annual Reports Year 2
• Year 2 Financial overview progress tracking
• Explanation on delays to deliver- towards a
  collective solution ?
• Risk assessment plan ?
• Calendar for next tech PSG meetings (6th 7th)

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Management issues

• Presented by Odile Charvin (GL)
• Raphaelle Gauthier (Hespul)

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Year 3 Management issues our future
challenge ! (1/2)

• Our situation 2 new local coordinators A
  managerial challenge for Year 3
• Fact 2 new local coordinators in Lyon (staff
  has changed in Hespul- Malorie) in ZAR (still
  unknown).
• Need to really collaborate with local
  coordination (to avoid any further inconvenient
  on the everyday life of the project)- need
  support from partners local leaders
• Proposal of ECODES to withdraw from the project
  (April 2008) to which extend ?
• 2 scenarii Ecodes keeps the local coordination
  / or another partner from ZARs community. Still
  both scenarii are under discussion.
• Given the importance of that issue, for the local
  management in ZAR, this situation has to be
  clarified as soon as possible. ZAR PSGs members
  commit themselves to give a clear answer to the
  project coordinators (GL Hespul) in 2 weeks
  time (12th May 08).
• Discussion on the impact of ECODES withdrawal in
  others WP, and in Zaragoza communitys in
  particular. Until now, Ecodes has been active in
  several WP, such as local coordination (WP0.2),
  RTD Innovation (WP1.1, WP1.4, WP1.5), in
  dissemination (WP4.1, WP 4.2), in training
  (WP5.1, WP5.2). Will these tasks cover in the
  future ? By whom ? Who will take the ECODES local
  leadership under WP1.5 (eco-socio)? ZAR partners
  are still discussing these issues, and will come
  with an answer as soon as possible.

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Year 3 Management issues our future
challenge ! (2/2)

• Lombardys lack of visibility What are
  Lombardias next steps ?
• Discussion on the fact that LOM was not
  considered as full active partner (but as
  observer) by DG TREN. As a consequence, LOMs
  activities are not covered by the future
  updated Brochure of Concerto Plus. Explanation on
  what is the vision of DG TREN has been given by
  Hespul under that aspect.
• LOMs representative has committed himself to
  send to Hespul the different exchanges of Emails
  between LOM Concerto Plus team on that issue.
• LOMs representative also commits himself to
  write a summary on the different activities the
  Region intends to achieve under RENAISSANCE
  project (focus on settling green belt between
  urban/rural areas ), and to send it to Hespul.
  Other PSGs members stressed also the fact that
  LOM needs to improve its dissemination
  activities, in order to be more visible.
  Following that summary of future activities, a
  new discussion will be launched amongst PSGs
  members to see how to handle that situation.

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Overview on Annual Reports Year 2

• Presented by Raphaëlle Gauthier (Hespul)

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Overview Year 2 report Zaragozas profile
(Year 2s expenditure)
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Overview Year 2 report Lombardys profile
(Year 2s expenditure)
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Overview Year 2 report Lyons profile (Year
2s expenditure)
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Overview Year 2 expenditure per Work Package

• Nature of the overall expenditure for Year 2 (3
  communities included)

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Year 2 Some real improvement compared to Year 1
!
Demos impact

• but still, some observed delays (Demo, training
  (WP5), Dissemination (WP4))

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Overview total expenditure (eligible costs)
compared with full budget
Stay cautious comparison of (Year 12)
achievement with (full budget) still reveal a
relatively weak degree of implementation ( less
than 20) for the full consortium
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Year 2 Reporting dysfunction Towards
corrective solutions ?

• From partners
• Real delays in 3 documents to be sent (mid
  January, instead of early November)
• xls document (with overview of annual budget- not
  always accurate-updated)
• Activity description not fully done (in the xls
  document)
• From local coordinators WP leaders
• Not really checking  adequacy  between xls doc
  and Form C/ Audit certificate - some changes here
  and there
• Delay to deliver the annual progress Reports (
  missing information, especially on major costs
  justification).
• From European coordinator
• Lack of experience (learning by doing approach)
• Missing adequate tools to report (to be redone
  and/or checked)
• How to improve that process for Year 3 ?
• There is a need of better local collaboration
  between partners gt local coordinator
• There is a need of better local collaboration
  between partners gt Leader WP.
• Each partner needs to follow-up its financial
  expenditure also to improve its forecasting
  budget for the 4th 5th years of the project.

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Illustration of  rough estimations  for Year 2
?

• Real time (declared) versus expected time of
  work Conclusions ?
• 2 possible interpretations Either not much work
  has been done during Year 2 OR no precise
  forecasting on pers.months.
• Reality Favouring 2nd option.
• As 3rd year crucial for RENAISSANCEs
  implementation- Maturitys evidences needed.
• There is a need to better forecast partners
  budget, in 3rd Reports (forecasting that will
  cover the 2 last years of the project).

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Calendar for next tech PSG meetings (6th 7th)

• Chaired by Odile Charvin (GL)

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Determination of date for next RENAISSANCE
meeting (6th 7th)

• Determination of date for next RENAISSANCE
  meetings (technical PSG meetings)
• 6th RENAISSANCE meeting
• to be held in Regione de Lombardia (LOM), on the
  27,28,29th October
• 7th RENAISSANCE meeting ?
• In Lyon
• When ? Spring 2009 - No precise answer yet