Microsoft Word Formatting Text

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Microsoft WordFormatting Text
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Objectives

• Students will be able to
• Apply different fonts and font styles to text
• Change the size and color of text
• Use different underline styles and font effects
• Highlight text
• Copy formats using the Format Painter
• Apply and clear styles
• Change character spacing

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Formatting Text

• Changing the appearance of text
• Formatting arranging the shape, size, type, and
  general makeup of a document
• To format text
• Use the format command from the menu bar
• Use the buttons on the formatting toolbar (figure
  4-1 page 61)

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Changing the Font, Style, Size, and Color

• Changing the Font
• You can apply a new font by
• Selecting it in the font dialog box by opening
  the format menu and choosing font
• Using the font box on the formatting toolbar
• The font box shows the current font
• Click the arrow to see other available fonts
• Click the font you want

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Changing the Font, Size, Style and Color

• Using the font box on the formatting toolbar
• Click the arrow at the right of the box
• Scroll to your choice and click it
• To change the font of text ALREADY keyed, select
  the text and choose font
• To change font of text NOT YET keyed, choose font
  and then key text

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Changing the Font, Size, Style and Color

• Changing Font Style
• Common font styles include
• Bold
• Italic
• Underline
• To change font style
• Select text
• Click the bold, italic, or underline buttons on
  the formatting toolbar

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Changing the Font, Size, Style and Color

• To remove a style from the selected text, click
  the style button on the toolbar one more time
• Toggling is clicking a toolbar button to turn a
  feature on or off
• Fonts can also be applied from the font style
  list box in the font dialog box

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Changing the Font, Size, Style and Color

• Changing Font Size
• Font size is determined by measuring the height
  of characters in units called points.
• There are 72 points in an inch
• Standard font size is 12 points
• The higher the point size the larger the
  characters
• You can change font size by using the font size
  box on the formatting toolbar or the font dialog
  box

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Changing the Font, Size, Style and Color

• Changing the Color of Text
• To change the color
• Select the text
• Click the arrow on the font color button on the
  formatting toolbar or in the font dialog box
• Choose the color you want

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Changing Underline Style and Color

• To change an underline style
• Click the arrow in the font dialog box next to
  the underline style box
• To change an underline color
• Click the arrow next to the underline color box
  and select a color

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Changing Font Effects

• Font effects enhance your text
• Effects are shown in figure 4-2 on page 67
• To apply an effect, choose effects in the font
  dialog box and choose effect

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Highlighting

• To highlight text or graphics
• Select the text or item
• Click the arrow next to the highlight button on
  the formatting toolbar
• Choose the color you want

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Copying Format and Style

• You will often format a paragraph with indents,
  tabs, or other styles and find that you need the
  same format in other part of your document
• The format painter button on the toolbar allows
  you to copy the format and style of a block of
  text rather than the text itself

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Copying Format and Style

• To use the format painter command
• Select the formatted text you want to copy
• Click the format painter command
• Select the text you want to format
• The text changes to the copied format

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Applying Styles

• A style is a predefined set of formatting options
  that have been named and saved
• By applying styles, you can format text in one
  step instead of several and be certain all text
  looks the same

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Applying Styles

• To apply a style
• Select text
• Choose an existing style from the style box on
  the formatting toolbar
• You can also click the styles and formatting
  button
• The style and formatting task pane gives a
  preview of each style

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Applying Styles

• To clear a style from text
• Select text to be cleared
• Click the arrow on the style box on the
  formatting toolbar
• Click clear formatting on the submenu

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Character Spacing

• Controls the amount of space between each letter
• To change
• Open the format menu and choose font
• Click character spacing tab in the font dialog box

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Summary

• Volunteers come to front of room and change
  formats on projector screen
• Change
• Font
• Style
• Size
• Color
• Underline style
• Underline color
• Font effect
• Highlight text

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Complete, Save, and Copy Step-by-Steps 4-1
through 4-7 to Lesson 4 Student Inbox