Quicken Tutorial

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Quicken Tutorial
For educational settings
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Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
Select the tutorial needed on the left. The
information contained herein is not meant to be
exhaustive or complete. It is merely a learning
tool for those not familiar with some of the
basics of Quicken as it relates to a school
setting. Please forward all questions/comments
to holland2_at_staff.ednet.ns.ca
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Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
Installation basics
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Installation basics
Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
This should be the first thing you see when you
set up Quicken after installation. If Quicken
has already been installed and set up, please go
to another tutorial.
It is recommended that you select the first one
unless you are an experienced user.
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Installation basics
Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
This is the beginning of entering some basic
information.
Only the name of the school is needed.
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Installation basics
Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
Only this category is really needed
Chequing is likely the only one you will need. If
not, setting up the others is very similar. Well
just do chequing for now
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Installation basics
Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
If the name of your bank is not listed, simply
type it in below.
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Installation basics
Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
If you choose to set up your account online you
will have to follow the instructions as they
pertain to that institution. This will quickly be
followed your computer attempting to connect with
your bank online
Personally speaking I prefer the manual set up
of the account versus the online so Ill go
back to that.
and then this box will appear on your screen
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Installation basics
Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
After you select manual, it will ask you to name
the account. Cheque is the standard response.
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Installation basics
Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
Choose the currency.
Choose the ending date of your most bank
statement and the ending balance. Be vey careful
to enter correctly
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Installation basics
Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
It shows you your balance as entered and allows
you to enter other accounts as well
In my opinion, since this section rarely applies
to a school setting you can simply ignore it.
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Installation basics
Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
This is merely a review page
Your setup is now complete. Enter other aspects
of the tutorial by clicking in the margin.
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Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
Creating hst file
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Creating hst file
Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
In order to be reimbursed for HST, you must have
complete and accurate records. I will take you
through the easiest method to calculate and
access for the HST portion of all purchases.
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Creating hst file
Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
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Creating hst file
Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
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Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
Entering cheques
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Entering cheques
Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
You can do this by clicking on Tools in the
menu and scrolling down to Category List.
If this has already been done in your program,
skip these steps by clicking the blue arrow.
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Entering cheques
Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
When that listing disappears, repeat the steps
for the Expense categories.
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Entering cheques
Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
IMPORTANT If you do not have an HST file that
automatically keeps track of your rebate through
Quicken, you should go to that in the table of
contents before going any further.
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Entering cheques
Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
These next steps are VERY important when it comes
to accurately keeping track of what your cheques
were written for. You essentially can keep money
for different purposes in the same account and
track them separately Ill show that later in
the reports section.
Type in hst regarding the refund account
created earlier. Ignore the brackets when they
appear they are needed to signify an account.
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Entering cheques
Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
You will then be taken you back to the main screen
This is a. optional area to enter memo notes
about the purchase
SPLIT signifies that you broke the expense into
categories
Select enter to finalize the entry.
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Entering cheques
Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
Remember - Keep excellent records of the HST paid
on all purchases so you can be reimbursed at a
later date. This can be a large sum of money.
This does not apply to purchases made where HST
is not paid i.e. essential items.
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Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
Doing deposits
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Doing deposits
Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
By using the Split function, it allows you to
keep track of the sources of your income by
placing them into categories.
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Doing deposits
Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
IMPORTANT When creating new categories for
deposits, make sure the INCOME button is selected
then select OK
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Doing deposits
Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
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Doing deposits
Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
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Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
Memorize payees
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Memorize payees
Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
Memorizing payees (especially regularly recurring
one) can save a lot of time heres how to do it
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Memorize payees
Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
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Memorize payees
Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
33
Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
Voiding cheques
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Voiding a cheque
Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
2. The other type of voided cheque is when a
cheque has been issued for a long period of time
(6 months) but not cashed which is revealed
when you reconcile your account. This money
should be returned to the account.
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Voiding a cheque
Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
36
Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
Creating reports
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reports
Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
Generating a report is very useful for finding
the amount of money credited and debited to the
account for a specific purpose heres how.
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reports
Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
39
reports
Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
40
Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
reconciling
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reconciling
Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
Reconciling your account means to make sure your
bank statement matches what you have recorded.
This MUST be done every time a new statement
arrives.
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reconciling
Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
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reconciling
Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
44
Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
Hst rebates
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HST Rebate
Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
Your HST rebates cover purchases made from August
1st of one year to July 31st of the following
year.
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HSt rebate
Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
When you get your rebate you will need to
transfer your HST rebate into your Quicken
chequing account heres how!
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HSt rebate
Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
48
Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
backups
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backups
Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
Backups should be done before you exit Quicken
every time.
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backups
Contents Quicken Install Creating HST
file Entering Cheques Deposits Memorize
Payees Voiding Cheques Creating
reports Reconciling HST Rebate Backups Home Q
uestion/Comment
For safety, your backup should be saved either on
youre your personal account on the schools
network or to a jump drive. Select Browse to
choose one of these alternate destinations.