EDU 271

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EDU 271

• Using Microsoft Word

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About Word

• Microsoft Word is the word processing component
  of the Microsoft Office Suite.
• It is a productivity tool for you and one which
  your students may use. In many ways Word is the
  electronic typewriter of the computer but it has
  many more features than the typewriter.

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About Word

• When you open Word you are literally rolling an
  electronic piece of paper on the screen.
• With a click of the mouse, you can easily
  manipulate text material, add graphics to the
  text, check spelling and grammar, and place the
  words in a column or table format.
• The finished product may be saved to a disk,
  printed on paper, or even saved as a Web page for
  posting to the World Wide Web.

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About Word

• As a teacher who knows how to use Word, you can
  produce all types of interesting materials and
  facilitate student production of materials that
  include photographs, clip art and graphics

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How Teachers Might use Word

• Instruction/Learning
• Create lesson plans
• Develop testing materials
• Thematic units
• Activity directions

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How Teachers Might use Word

• Classroom Management
• Worksheets
• Letters to parents
• School reports
• List of class Rules
• Rubrics for assessment of materials

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How Students Might use Word

• Instruction/Learning
• Write book reports
• Creative writing stories, poems that may be
  illustrated
• Writing process notes, outlines, rough draft,
  editing, final copy
• Create story problems for math
• Keep a journal of science experiments
• Create Web pages

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Creating a Word Document

• You are going to start your Microsoft Word
  PROGRAM using one of the three Desktop methods.
  Can you SEE your Microsoft Word PROGRAM icon?
  If YES, DOUBLE click it. If NO, can you SEE the
  shortcut bar? Does it display the big W for Word?
  If YES, click it ONCE, If NO, can you SEE the
  Start Button?

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• If YES, click it ONCE and its menu appears. Move
  your mouse UP to Programs.
• It becomes SELECTED (highlighted) and its menu
  appears. Making sure you stay on the SELECTED
  area, move your mouse ACROSS Programs to its
  menu. Look carefully for Microsoft Word.
• If you can't SEE Microsoft Word, look for a tiny
  DOWN pointing arrow at the BOTTOM of the menu.
  Hold your mouse OVER it to move further DOWN the
  menu. Move your mouse OVER Microsoft Word and,
  when it becomes SELECTED, click it ONCE.

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Creating a Document in Word

• The following procedure creates a new, blank
  document.
• On the Standard toolbar (toolbar A bar with
  buttons and options that you use to carry out
  commands. To display a toolbar, press ALT and
  then SHIFTF10.), click New Blank Document .
• To use templates (template A file or files that
  contain the structure and tools for shaping such
  elements as the style and page layout of finished
  files. For example, Word templates can shape a
  single document, and FrontPage templates can
  shape an entire Web site.), wizards (wizard A
  feature that asks questions and then creates an
  item, such as a form or Web page, according to
  your answers.), and existing documents as a
  starting point, do one of the following

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• From a template or wizard
• On the File menu, click New.
• In the New Document task pane (task pane A
  window within an Office application that provides
  commonly used commands. Its location and small
  size allow you to use these commands while still
  working on your files.), under Templates, click
  one of the links, or type text , such as
  "brochure" or "calendar," into the Search online
  for box, and then click Go.
• Note  You must be connected to the Internet to
  search online or to follow the Templates on
  Office Online link.
• Choose the template or wizard you want.

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• From a copy of an existing document
• On the File menu, click New.
• In the New Document task pane (task pane A
  window within an Office application that provides
  commonly used commands. Its location and small
  size allow you to use these commands while still
  working on your files.), under New, click From
  existing document.
• Click the document you want to create a new
  document from. If you want to open a document
  that was saved in a different folder, locate and
  open the folder.
• Click Create New. This document is created in the
  folder that contains the original document

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• The Title Bar displays the Document Title (or
  Number)

The Menu Bar contains words (like a restaurant
menu)
The Formatting Toolbar contains white boxes and
icons (pictures)
The Standard Toolbar contains mostly icons
The Ruler
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• The white space on your computer screen is your
  text area.
• Type in the text. As you type the words wrap to
  the next line. To leave an extra space between
  the paragraphs, press ENTER.

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Scrolling

• This refers to using the scroll bars to move
  around your screen. Clicking on the arrows moves
  you up or down the screen line by line. Clicking
  just above the arrows moves you up or down one
  screen. Clicking and dragging the box along the
  scroll bar moves you quickly through the
  document.  

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• To check your spelling and grammar, click on the
  Spell Check icon, click on TOOLS, or press F7 on
  the keyboard.
• The Spell Check provides options for making
  spelling corrections.

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Save the Document

• It is a good habit to save your document about
  every 5 minutes. You can save your changes
  without changing the documents name or save a
  variety of versions by using different names.
• To save, click the File menu, then click Save or
  Save as.

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Save the Document

• You need to name your document the first time you
  are saving it.
• You can save the document to a disk or on the
  computers hard drive by selecting the appropriate
  item in the Save in box on the Save As window.

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Print the Document

• To print, select Print from the File menu.
• This displays the Print window with several
  printing options.
• The Print Window, among other things
• allows you to select the printer,
• specify the pages to print, and
• specify the number of copies to print.

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Microsoft Word - Drawing Tools

• The Drawing Toolbar
• Microsoft Word offers many powerful drawing tools
  to let you control fill color, line color, line
  style, shadows, 3D effects, grouping, ordering,
  and more. The easiest way to access these
  features is through the drawing toolbar.
  Normally the drawing toolbar is at the bottom of
  your Word screen. If it is not activated, you
  can turn it on by doing the following
• Click on "View" in the top menu bar
• Choose "Toolbars" from the drop-down menu
• Check "Drawing" from the menu that appears to the
  side

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Basic Shapes

• You can make simple lines, arrows, rectangles,
  and ovals with buttons shown here.
• Click on the button for the shape you wish to
  make
• Your mouse pointer will change shape to look like
  a plus sign
• Move your mouse to where you want the shape to go
• Click and hold down your left mouse button, and
  drag your mouse to stretch out the shape to the
  size and orientation you want
• Let go of the mouse button to drop the shape on
  your document
• Note If you want to have a perfect square or
  circle, hold down the shift key on your keyboard
  while performing the last two steps

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AutoShapes

• For more advanced figures, you can insert
  AutoShapes
• Click on the "AutoShapes" button
• Choose the category from the pop-up menu
• Click on the shape you want from the category
• Click and hold down your left mouse button, and
  drag your mouse to stretch out the shape to the
  size and orientation you want
• Let go of the mouse button to drop the shape on
  your document

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Changing the Size of a Shape

• If you wish to change the size of any of the
  shapes you have created, the quickest way is by
  clicking and dragging its corners or edges as
  follows
• Click on the picture once with your left mouse
  button. This will select the image, which will
  cause eight little squares to appear around it,
  one per corner, and one on each edge.
• These squares are called handles. You use these
  to enlarge or shrink your image.

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Resize image

• To do this, begin by hovering your mouse over
  one of the handles until the mouse pointer
  changes shape into a double-sided arrow.
• Now click and hold down your left mouse button
  on the handle to grab it.
• With your mouse button held down, move the
  mouse any direction you wish to enlarge or shrink
  the shape.
• When you are happy with the new size, release
  the mouse button.

Note to keep the shape proportional you will
need to drag the corners. Dragging the edges
only changes the width or height.
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Moving a Shape

• Click once on the shape to select it
• Position your mouse on top of the image so that
  the pointer changes into a four-sided arrow
• Click and hold down your left mouse button to
  grab the shape
• With the button held down, move you mouse to drag
  the entire shape
• Release the mouse button when the shape is in the
  location you want

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Changing Fill Color

• You can also change what color a shape is filled
  with.
• Click once on the shape to select it
• Now click on the little black arrow next to the
  "Fill Color" icon (looks like a paint can)
• Choose a color from the pop-up window
• Note If you want more colors to choose from,
  "More Fill Colors"
• Note If you want a really neat look, choose
  "Fill Effects" and then you can choose from
  gradients, textures, patterns, and pictures

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Changing Line Style

• You can also change the style of the line around
  a shape, or a line that is by itself.
• Click on the shape or line you wish to alter to
  select it
• Click on the button for "Line Style", "Dash
  Style", or "Arrow Style"
• Pick the new look you want

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Text Boxes

• Besides just shapes, the drawing toolbar also
  lets you add text boxes. A text box is where you
  can type in some words and be able to move them
  around your page to any location you want, rather
  than having them in line with all your other
  words. This can be helpful for adding captions
  and labeling parts of a diagram.
• Click on the "Text Box" button. Your mouse
  point will change to look like a plus sign.
• Now, click on your document where you want to
  have the text box. A square text box will
  appear.
• Type in the text box
• When done typing, feel free to change the size of
  the text box with its handles
• Also, you can move the text box around by
  clicking and dragging on it gray-shaded edges.

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Text box
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Changing Font Color

• The drawing toolbar also lets you alter font
  color for regular text and that in a text box
• Highlight any text that you wish to change by
  clicking and dragging over it
• Now click on the little black arrow next to the
  "Font Color" button
• Pick a color that you want to use for the text