Equill tutorial

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Start Here
Begin using eQuill within minutes. Files and
screens for the industry type selected during
installation have already been set up. See the
eQuill quick setup and learn about the settings
and options available in the system.
Speed It Up
eQuill has combined the speed of DOS, the
flexibility of Windows, and the communications of
the internet to bring you the best of all three.
This section is a Must Read for all new eQuill
users.
Functions Details
Welcome to the eQuill software tutorial. This
tutorial explains the general features and
options of eQuill as well as the navigation and
operation of each screen. To proceed, choose from
a link on the right side of this screen or
navigate using the buttons below.
EQuill features friendly new screens, simplified
menus, Help that is easy and helpful, and a whole
lot more. Discover the fresh, streamlined design
of eQuill, and get acquainted with the key
functions and basic commands.
The Connected Office
Join the ranks of the 21st century business that
is linked electronically to its outside
accountant. No more snail mail or deliveries to
or from the accountants office.
Best for Business
With eQuill, you get the proven dependability of
Electronic Quill, enhanced for high-speed
performance, and electronic communication, and
even greater reliability
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To proceed with the tutorial click on a button
in the Command Center screen, or select an item
from the Main Menu above.
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Transactions is accessed via the Main Menu pull
down list. Most of these options are also
accessible from the Command Center screen below.
Click on a Transaction to view its data entry
tutorial.
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Start Here

• The setup for a new eQuill user is simple. Just
  proceed to the System Control Record in the
  toolbar menu, and enter the starting month and
  year in the Current Month field, the Company
  Name, the Bank Name and First Check No. At this
  time, the system is ready to accept data entry.
• Additional generic settings such as Duplicate
  Invoice Detection, enable Passwords, enable
  Multiple Bank accounts, Automatic Backup, etc.,
  and more sophisticated options are available,
  such as
• Cost Centers - Provide for accounting of
  revenues and expenses by location or a
• division of a company, or they can be used
  for job costing.
• Wage Deferral Plans Used to set up a
  retirement wage deferral plan, such as a
• 401k or a Simple IRA, for payroll deductions.
• Local Taxes and Deductions Setup Used to set
  up city and local tax payroll
• deductions, and voluntary payroll deduction.
• Refer to eQuill Help or the Tutorial for more
  information on settings and options contained in
  the Program Settings section of the toolbar menu.
  Please consult your accountant or eQuill
  Representative before selecting the more
  sophisticated options such as Cost Centers.

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Speed It Up
Current Accounting Month For enhanced speed and
accuracy of entering transaction dates, eQuill
utilizes the Current Accounting Month (Current
Month field in the System Control Record) which
requires that all new transactions entered into
the system have the same month and
year. Navigation Between Screens To go from
one screen to another, you can select the desired
screen from the toolbar menu with the mouse, or
optionally you can use the Ctrl key the
shortcut key(s) which are shown next to each
selection in the toolbar menu. Navigation
Within Screens As with any Windows application,
you can move to different fields, tabs, or areas
of a screen with the mouse or the Tab key. Since
eQuill is a content driven application, with the
need for high speed data entry, we have enhanced
the abilities of the user through the use of
special keys shown at the bottom of each screen.
Selecting Data from Tables In an accounting
system there are various tables used in the
system for validated data, such as for Vendors,
Employees and General Ledger Accounts. When you
are in a field that requires data from a table,
you can display the Browse Box or Drop Down Box
and select the desired item or you can simply
enter an abbreviated part of the item and press
the PgDn key.
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Best for Business
EQuill is the updated version of Electronic Quill
which has serviced small business accounting
needs for over twenty years. The new and
improved eQuill is a culmination of twenty-five
years of enhancements and updates addressing the
diverse and evolving needs of business,
regulatory changes, and the great strides in
computer technology. It uses state of the art
technology to enhance performance, dependability,
and communications providing you access to
computers in your office from virtually anywhere
in the world, as well as enabling electronic
links to your accountant.
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ABC Company
The Payee Master File allows you to add, change
or delete Vendors or Employees. To retrieve a
Payee already on file click on the browse box
next to the name field. NOTE New vendors can
also be added to the Payee Master File directly
from the Expense Check.
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Information for the selected Payee will be
displayed. To modify the Payee information,
change the desired fields and press F10 or click
the Save icon to save the changes. The system
will display Record(s) Saved at the bottom of
the screen, and the screen title bar will turn
yellow in color to confirm that the changes were
saved.
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WFS Financial
To add a Payee type the name of the Vendor or
Employee you wish to add.
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WFS Financial
The system will ask if you wish to add a new
Payee.
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Select the Type of Payee from the drop
down list or type E for Employee or V for
Vendor.
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84-632589
P.O. Box 20978
Colorado
Anycity, Anystate 98456
800-964-3687
Enter the required information for Vendors In the
upper portion of the screen. Employees also
require information to be entered in tabs at the
bottom of the screen.
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When the new vendor information is complete,
press F10 or click the Save icon to save the
changes. The system will display Record(s)
Saved at the bottom of the screen, and the
screen title bar will turn yellow in color to
confirm that the changes were saved.
NOTE The Direct Deposit function is a licensed
option contact your eQuill representative for
more information.
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596-81-3719
4670 Sunnyside Street
Anycity, Anystate 37859
740-396-2373
To add a new employee, enter the Employee Name,
Address and Social Security Number. Select a Home
State (the default state for state income tax),
and check the Active box.
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For an Employee, the required fields in the
Personal Info, tab are Marital Status, (M)arried
or (S)ingle, and the Number of Exemptions per
Form W-4.
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To change an employee status to Terminated,
remove the check mark from the Active box and
enter the Termination Date under the Personal
Info tab.
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Enter the employee information in the Pay Data
tab including the Pay Period (Weekly, Biweekly,
Semi-monthly, or Monthly), Pay Type (Officer,
Salaried or Hourly) Pay Rate (Hourly rate or the
pay period amount for Officer or Salaried) and
Hours per pay period for Officer or Salaried.
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To set up a Cafeteria Plan deduction enter the
information in the Pay Data tab. See eQuill Help
for options on calculations of a Cafeteria Plan
deduction.
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The Local Taxes tab is used to set up city or
county payroll taxes for an employee. See eQuill
Help for options on calculation of Local Taxes.
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Custom Fields are used to maintain
information about employees such as background
checks, spouse and children names, birthdates
and anything else you may think of.
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If Cost Centers have been set up for your
company In a Fixed Mode, the percentage of this
employees gross wages will be charged to each
Cost Center. NOTE If Variable Mode was set up
for Cost Centers the dollar amounts are
allocated to Cost Centers on the payroll check.
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The Direct Deposit function is a licensed option
to deposit checks directly into employee bank
accounts. Contact your eQuill representative for
more information.
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When entry of an employee is complete press F10
or click the Save icon to save the changes. The
system will display Record(s) Saved at the
bottom of the screen, and the screen title bar
will turn yellow in color to confirm that the
changes were saved.
This is the end of the Payee Master File
functions. Click on the Home to select another
area to view.
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Unpaid vendor invoices can be entered in
Accounts Payable or directly on an Expense Check
if it is due to be paid. You can enter a new
payee or select an existing payee from the drop
down list.
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012503
Enter the Invoice Number in this column
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01
The Sequence No. field is used to
differentiate multiple postings from the same
invoice. Enter any alpha and/or numeric
characters for the Sequence No.
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01/19/2004
Enter the Invoice Date or select the date from
the drop down calendar.
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Enter the Due Date for the invoice or select the
date from the drop down calendar. This date
is very important as it is used by the system to
select invoices due to be paid.
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If Cost Centers have been set up for your
company, enter the Cost Center number or select
it from the drop down list. NOTE If Cost
Centers have not been set up for your company,
this column will not be displayed.
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For existing Payees, the default general
ledger Account No. will be displayed or select a
different Account Number from the drop down list.
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652.39
Enter in the dollar Amount to be paid. The system
will proceed to the next invoice to be entered.
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After invoices have been entered, press F10 to
save. The system will display "Record(s) Saved"
at the bottom of the screen and the screen title
bar will turn yellow in color to confirm that the
invoice records were saved.
This is the end of the Accounts Payable
functions. Click on the Home to select another
area to view.
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Select the desired Bank Account from the pull
down list. The system will display the
information for the selected Bank Account.
This screen contains information and settings for
each of the Controlled Bank Account CAUTION
This screen should not be changed without
assistance from eQuill Technical Support.
This is the end of the Bank Control Record
functions. Click on the Home to select another
area to view.
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If Multiple Bank Accounts are set up for
your company In the System Control Record,
select a Bank Account from the drop down list. If
only one bank account has been set up, this
field will be grayed out and skipped.
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The system will default to the next Check Number
for this account, or you can enter a different
check number.
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The system default for Check Code is
Outstanding. To Void a check, select Void and
then save the check.
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Enter the Date of the check. NOTE The month and
year have already been filled in based on the
Current Month shown In the screen header. All
new transactions must have a date in the Current
Month
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The Amount field is optional. If left blank the
system will calculate the check amount based on
the total amount of invoices paid on the check.
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To select a payee that is already on file, click
the browse button and select the desired
payee. For a new payee, enter the Payee Name,
confirm you wish to add the new payee to the
payee Master File and enter the Address, Default
General Ledger Account Number and optionally the
Tax ID.
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58790
For the new payee, enter the Invoice No. Sequence
No. and Invoice Date The system will fill in
Account No. and Account Description.
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125.00
Enter the Gross Amount to be paid, Discount
amount if a discount applies. The Net Amount will
automatically be calculated.
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If the selected Payee has unpaid invoices in
Accounts Payable, the system will ask if you want
to pay all invoices for this vendor.
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If you chose to pay all invoices that are due
for this vendor, the system then prompts for the
due date to select invoices for payment.
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The Invoice line items may be edited or deleted.
Any unpaid invoices with due dates specified in
the previous screen will be transferred to this
check.
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After invoices have been selected for
payment press F10 to save. The system will
display "Record(s) Saved" at the bottom of the
screen and the screen title bar will turn yellow
in color to confirm that the check has been
saved.
This is the end of the Expense Check Entry
functions. Click on the Home to select another
area to view.
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If Multiple Bank Accounts are set up for
your company In the System Control Record, select
a Bank Account from the drop down list. If only
one bank account has been set up, this field will
be grayed out and skipped.
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The system will default to the next Check Number
for this account, or you can enter a different
check number. The system default for Check Code
is Outstanding. To Void a check, select Void and
then save the check.
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Enter the Date of the check. NOTE The month and
year have already been filled in based on the
Current Month shown In the screen header. All new
transactions must have a date in the Current
Month.
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The Amount field is optional. If left blank the
system will calculate the check amount based on
gross pay less deductions.
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To select an employee click the browse button and
select the desired employee. NOTE Employees must
first be set up in the Payee Master File before
being selected for a payroll check
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When an employee is selected the system fills in
the employee information
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Enter the hours by category. When entries are
past the Other Pay field the system will ask if
you wish to calculate gross pay.
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When the Taxes tab is clicked the system will
ask if you wish to automatically calculate
payroll taxes.
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If yes, the system calculates FICA,
Medicare Federal and State withholding.
NOTE If an employee requests additional Federal
or State withholding, the calculated amounts can
be modified.
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The Local Tax dollar amount(s) can be entered on
the payroll check or filled in automatically depen
ding on how Local Taxes are set up for the
employee in the Payee Master File.
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The Deductions dollar amount(s) can be entered on
the payroll check or filled in automatically depen
ding on how Deductions are set up for the
employee in the Payee Master File.
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The Cost Center dollar amount(s) can be
entered on the payroll check or filled in
automatically depending on how Cost Centers are
set up for the employee in the Payee Master File.
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After all payroll amounts have been entered press
F10 to save. The system will display "Record(s)
Saved" at the bottom of the screen and the
screen title bar will turn yellow in color to
confirm that the check has been saved.
This is the end of the Payroll Check Entry
functions. Click on the Home to select another
area to view.
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The reports can be accessed from the main menu
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If Multiple Bank Accounts are set up for
your company In the System Control Record,
select a Bank Account from the drop down
list. If only one bank account has been set up,
this field will be grayed out and skipped.
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Select the Current Month for the date range or
specify Starting and Ending Dates for this
report and click View Report.
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You can preview the report using the arrow keys
located to the left of the printer icon or use
the printer icon to print the report.
This is the end of the Reports functions. Click
on the Home to select another area to view.
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If Multiple Bank Accounts are set up for your
company In the System Control Record, select a
Bank Account from the drop down list. If only one
bank account has been set up, this field will be
grayed out and skipped.
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Enter the first and last check numbers for the
checks to be printed.
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Click the View Report button, to display the
checks to be printed.
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Preview the checks to be printed by using
the arrow keys located to the left of the printer
icon.
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Click on the printer icon to print the checks.
NOTE the system will display an error message
if there are any missing checks between the
Starting Check Number and the Ending Check
Number.
This is the end of the Print Checks functions.
Click on the Home to select another area to
view.
EXIT
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If Multiple Bank Accounts are set up for
your company In the System Control Record,
select a Bank Account from the drop down
list. If only one bank account has been set up,
this field will be grayed out and skipped.
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Select either the Deposits, Checks or Adjustments
tab to clear transactions which have cleared on
the bank statement.
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The transactions can be cleared individually by
clicking the box in the Cleared column, or you
can Clear All transactions or Unclear All
transactions by clicking the respective buttons.
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After all transactions have been cleared. Press
F10 to update the system for cleared
transactions. If there are more transactions
than will fit on one screen, F10 will take you
to the next screen.
This is the end of the Clear Items functions.
Click on the Home to select another area to
view.
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If Multiple Bank Accounts are set up for
your company In the System Control Record,
select a Bank Account from the drop down list. If
only one bank account has been set up, this field
will be grayed out and skipped.
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The system will automatically assign the
next entry number for the deposit being entered.
The Status field is for information only. Enter
the Date of the check. NOTE The month and year
have already been filled in based on the Current
Month shown In the screen header. All
new transactions must have a date in the Current
Month.
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Enter the dollar amounts for each
pre-defined category. The predefined categories
are established in the Deposit Setup screen in
the Tools Menu.
14,568.97
256.35
1,546.23
1,498.65
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For unusual cash receipts, enter a
Description, Account number and Amount.
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If your company has been set up for Non-Cash
Items such as Sales on Accounts Receivable or
Paid Outs from a cash register enter these
amounts under their respective tabs, otherwise,
enter the Total Bank Deposit amount below.
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After the Deposit Amount has been entered, press
F10 to save. The system will display
"Record(s) Saved at the bottom of the screen and
the screen title bar will turn yellow in color to
confirm that the Deposit record is saved.
This is the end of the Bank Deposit functions.
Click on the Home to select another area to
view.
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If Multiple Bank Accounts are set up for your
company In the System Control Record, select a
Bank Account from the drop down list. If only
one bank account has been set up, this field will
be grayed out and skipped.
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The system will automatically assign the
next Bank Adjustment Number for the
adjustment being entered.
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Select Bank Debit for a bank adjustment which
has been deducted from your bank balance or Bank
Credit for a bank adjustment which has been
added to your bank balance.
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The Status field is for information
only. Enter the Date of the adjustment. NOTE
The month and year have already been filled in
based on the Current Month shown In the screen
header. All new transactions must have a date in
the Current Month.
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The Amount field is optional, at this
point. Enter the amount of the bank adjustment
or leave it blank and it will be updated as
each line item below is filled in.
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Enter the description for this line of the bank
adjustment in the Source Reference field.
The Date can be entered manually or from the pull
down calendar.
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Enter the number of the Cost Center to which
this bank adjustment applies. If cost centers
have not been set up for your company, the Cost
Center description column will not be displayed.
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The Account No. can be entered manually or
selected using the pull down list
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The Account Description fields displays the
account name related to the account number in the
previous field. This field is not accessible by
the user. Enter the amount for this line of the
bank adjustment.
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At any point when the total of the bank
adjustment line items equals the Amount field,
you can press F10 to save the bank adjustment.
The system will display "Record(s) Saved" at the
bottom of the screen and the screen title bar
will turn yellow in color to confirm that the
bank adjustment was saved and the system will
display the next bank adjustment number to
enter.
This is the end of the Bank Adjustment
functions. Click on the Home to select another
area to view.
93
To proceed with the tutorial click on a button
in the Command Center screen, or select an item
from the Main Menu above.
94
After all items that cleared on the bank
statement have been cleared in eQuill (via the
Clear Items screen) select the Bank Account to be
reconciled and enter the Ending Balance per the
bank statement.
5953.20
95
All Outstanding Deposits, Checks and Adjustments
will be displayed along with the totals for these
items showing below.
The system will calculate the Reconciled Bank
Balance and 0.00 will be displayed as a
Difference, if the Bank Reconciliation is in
balance.
5953.20
0.00
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When the Bank Reconciliation is in balance, press
F10 to save. The system will display "Record(s)
Saved" at the bottom of the screen and the screen
title bar will turn yellow in color to confirm
that the Bank Reconciliation was Saved.
NOTE If the Bank Reconciliation is not in
balance see eQuill Help
This is the end of the Bank Reconciliation
functions. Click on the Home to select another
area to view.
97
The Chart of Accounts is a listing of valid
general ledger accounts and cost centers
available for posting your companys
transactions.
This screen is used to add, change or
delete General Ledger Accounts or Cost
Centers. Select the account number to be changed
or deleted, or enter the number of an account to
be added at the bottom of the Chart of Accounts
screen.
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Enter G for a general ledger account or C for
a cost center number. Enter the
alphanumeric name/description of the general
ledger account or cost center.
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After modifying the Chart of Accounts, press
F10 or click the Save icon to save the
changes. The system will display "Record(s)
Saved" at the bottom of the screen and the screen
title bar will turn yellow in color to confirm
that the changes were saved
This is the end of the Chart of Accounts
functions. Click on the Home to select another
area to view.
100
Period End is accessed via the Main Menu Some of
these options are also accessible from the
Command Center
101
If Multiple Bank Accounts are set up for your
company in the System Control Record, select a
bank account from the drop down list. If only one
bank account has been set up, this field will be
grayed out and skipped.
The system will display the check range for the
current month and any check numbers that are
currently missing in that range. Missing checks
should be entered or voided prior to finalizing
the bank reconciliation.
This is the end of the Missing Check functions.
Click on the Home to select another area to
view.
Return to Period End
EXIT
102
The System Control Record contains most of the
general settings and options In eQuill.
Current Month is the Current Accounting Period
for operation of eQuill. New transactions can
only be entered in the current month. It maybe
necessary to change to the next month prematurely
to perform a task in the next month such as
preparing a payroll.
103
Company ID and Company Name are for Information
only and cannot be changed after eQuill is
registered. During the 60-day evaluation period,
the Company Name can be changed
If Duplicate Invoice Detection is checked this
will alert the user of an invoice number
previously paid on an expense check or entered
in Accounts Payable.
104
Use of Cost Centers allows revenues and expenses
to be tracked by location or division of a
company. If use of Cost Centers is checked,
choose either fixed or variable from the pull
down list. Variable allows the user to allocate
gross pay on each payroll check. Fixed will
automatically distribute to the cost centers, the
gross pay on payroll checks according to
the payee record.
105
Close Month will produce files for your
accountant to prepare monthly financial
statements.
NOTE The Close Month, function is active after
eQuill is registered.
This is the end of the Close Month functions.
Click on the Home to select another area to
view.
106
G/L Export will export a general ledger
transaction file for the month.
NOTE G/L Export function is active after eQuill
is registered.
This is the end of the G/L Export functions.
Click on the Home to select another area to
view.
107
Payroll Export will export a payroll transaction
file for the date range specified.
NOTE Payroll Export function is active after
eQuill is registered.
This is the end of the Payroll Export functions.
Click on the Home to select another area to
view.
108
If Multiple Banks is checked the system allows
more than one bank account to be used by eQuill.
Check the Use Password box to require the use of
passwords. NOTE Be sure and set up a password
before checking this box.
109
Check the Use Accruals to include Accounts
Payable In the General Ledger Export.
Check Automatic Backup to the system prompt to
create a backup of the eQuill database when the
system is exited.
110
3
Max digits of G/L Account and Max digits of Cost
Center control configuration of the general
ledger account number and the cost center
number, and should not be changed without
consulting your accountant. Last Month Closed is
for information only and cannot be changed.
111
Wage Deferral Plans is used to set up a
retirement wage deferral plan for the
company. NOTE This must be set up before
retirement plan deductions can be set up for an
employee in the Payee Master File.
112
Print Check Top Margin is used for vertical
alignment for printing checks. G/L Export to
Include Cost Center will include cost center
information in the general ledger export file if
checked. To enable cost centers to be able to be
used for job costing only, this box would
generally would not be checked.
113
The Bank Accounts tab displays information on
existing bank Accounts and allows new bank
accounts to be set up. See eQuill help for
details on how to set up a new bank account.
114
The G/L Accounts For Specific Items tab contains
general ledger account codes and cost center
numbers for predefined assignments of
these codes on transactions such as the payroll
check. NOTE No changes should be made to this
screen unless instructed to do so by your
accountant.
This is the end of the System Control functions.
Click on the Home to select another area to
view.
115
MYPASSWORD
To setup a new password enter the New Password or
existing password that you wish to view or modify.
116
For a new password the system will ask you
to confirm that you wish to create a New Password.
117
A password must be associated to an
existing Employee Name. Click on the browse box
and select the desired employee.
118
A preset profile can be accessed by clicking Set
To Admin or Set To User buttons. Set To Admin
sets all functions and reports to full access.
Set To User sets all program functions, except
file exports, to Inquire only.
119
In each of the program section tabs, you can
select one of six access levels for each program
function or report. Press F10 to save the record
or changes.
This is the end of the Password Maintenance
functions. Click on the Home to select another
area to view.
120
84-1351117
Enter the Employer Federal ID Number and the
current Payroll Calendar Year. Payroll tax
tables for a new year can be entered or
imported. Contact your eQuill Representative for
payroll tax table updates.
This is the end of the Federal Payroll Tax
functions. Click on the Home to select another
area to view.
121
Enter the 2 character state postal code for the
desired State or select it from the drop down
list.
122
21-03317
Enter the Employer ID number for State
Withholding, the Employer Address, and City in
the Locality Name. For Payroll tax table updates,
contact eQuill Technical Support.
This is the end of the State Payroll Tax
functions. Click on the Home to select another
area to view.
123
The Deposit Setup screen is used to customize
the bank deposit screen for a particular
business. For assistance with modifications to
the screen, contact eQuill Technical Support.
124
Under the Sales and Cash Receipts tab, enter
the categories of your companys sales and
cash receipts. For each category enter its
Description, the General Ledger Account number
this category will be posted to. Check the Allow
Negative box If you want this dollar amount field
on the deposit screen to accept a negative
amount.
125
Under the Non-Cash Items tab, enter the
categories of items included on the Sales and
Cash Receipts screen which will not be included
in the actual bank deposit, such as sales on
account. Enter the Description of the category,
the General Ledger Account Number that it will be
posted to. Check the Allow Negative box to allow
a negative dollar amount in this field on the
bank deposit screen.
126
Under the Paid Outs tab enter the categories
of amounts Paid Out from a cash register, that
need to be deducted from the bank deposit. Enter
the Description of the Paid Out category, the
General Ledger Account number that it will be
posted to. Check the Allow Negative box to allow
this field To accept a negative dollar amount.
This is the end of the Deposits, Sales and Cash
Receipts setup functions. Click on the Home
to select another area to view.
127
The Deductions tab is used for setup of Voluntary
Payroll Deductions. Enter the Description of the
payroll deduction, the related General
Ledger Account number, and a cost center number
if applicable.
This is the end of the Local Taxes Deductions
setup functions. Click on the Home to select
another area to view.
128
The Local Taxes tab is used for setup Local
Payroll Taxes. Enter the Description of the city
or local payroll tax, the related General
Ledger Account number, and a cost center number
if applicable.
129
This screen can be used to setup custom fields
for employee information such As background
checks, spouse's and childrens names and
birthdates, etc.
This is the end of the Custom Fields functions.
Click on the Home to select another area to
view.
130
Electronic Quill, Inc. 17000 S. Golden Road,
Golden, CO 80401 www.electronicquill.com
This tutorial was designed by db digital
graphics Microsoft certified in PowerPoint and
Excel Lakewood Colorado 303-274-2359 Email
colorowdy_at_earthlink.net
End
131
To proceed with the tutorial click on a button
in the Command Center screen, or select an item
from the Main Menu above.
132
To proceed with the tutorial click on a button
in the Command Center screen, or select an item
from the Main Menu above.
133
To proceed with the tutorial click on a button
in the Command Center screen, or select an item
from the Main Menu above.
134
To proceed with the tutorial click on a button
in the Command Center screen, or select an item
from the Main Menu above.
135
To proceed with the tutorial click on a button
in the Command Center screen, or select an item
from the Main Menu above.
136
To proceed with the tutorial click on a button
in the Command Center screen, or select an item
from the Main Menu above.
137
To proceed with the tutorial click on a button
in the Command Center screen, or select an item
from the Main Menu above.
138
To proceed with the tutorial click on a button
in the Command Center screen, or select an item
from the Main Menu above.
139
To proceed with the tutorial click on a button
in the Command Center screen, or select an item
from the Main Menu above.
140
Transactions are accessed via the Main Menu.
Most of these options are also accessible from
the Command Center.
141
Transactions are accessed via the Main Menu.
Most of these options are also accessible from
the Command Center.
142
Transactions are accessed via the Main Menu.
Most of these options are also accessible from
the Command Center.
143
Transactions are accessed via the Main Menu.
Most of these options are also accessible from
the Command Center.
144
Transactions are accessed via the Main Menu.
Most of these options are also accessible from
the Command Center.
145
Transactions are accessed via the Main Menu.
Most of these options are also accessible from
the Command Center.
146
Transactions are accessed via the Main Menu.
Most of these options are also accessible from
the Command Center.
147
Period End is accessed via the Main Menu Most of
these options are also accessible from the
Command Center.
148
Period End is accessed via the Main Menu Most of
these options are also accessible from the
Command Center.
149
Period End is accessed via the Main Menu Most of
these options are also accessible from the
Command Center.
NOTE The Close Month, G/L Export and Payroll
Export functions are active after eQuill is
registered.
150
Period End is accessed via the Main Menu Most of
these options are also accessible from the
Command Center.
NOTE The Close Month, G/L Export and Payroll
Export functions are active after eQuill is
registered.
151
Period End is accessed via the Main Menu Most of
these options are also accessible from the
Command Center.
NOTE The Close Month, G/L Export and Payroll
Export functions are active after eQuill is
registered.
152
The Direct Deposit is a licensed option. For
more information contact your eQuill
representative. NOTE If not activated, it will
be grayed out.
153
Period End is accessed via the Main Menu Most of
these options are also accessible from the
Command Center.
154
Period End is accessed via the Main Menu Most of
these options are also accessible from the
Command Center.
155
To proceed with the tutorial click on a button
in the Command Center screen, or select an item
from the Main Menu above.
156
To proceed with the tutorial click on a button
in the Command Center screen, or select an item
from the Main Menu above.
157
Program Settings is accessed via the Main Menu
158
Program Settings is accessed via the Main Menu
159
Program Settings is accessed via the Main Menu
160
Program Settings is accessed via the Main Menu
161
Program Settings is accessed via the Main Menu
162
Program Settings is accessed via the Main Menu
163
Program Settings is accessed via the Main Menu
164
Program Settings is accessed via the Main Menu
165
User Preferences is accessed via the Main Menu
166
DB Maintenance is accessed via the Main Menu
167
Licensing is accessed via the Main Menu
168
Program Settings is accessed via the Main Menu
169
Import Tax Tables is accessed via the Main Menu
170
To import payroll tax tables, select Federal Tax
or State Tax Type and enter or browse for the
file path and name of the tax table import file.
This is the end of the Import Tax Tables
function. Click on the Home to select another
area to view.
171
DB Maintenance is accessed via the Main Menu
172
DB Maintenance is accessed via the Main Menu
173
DB Maintenance is accessed via the Main Menu
174
DB Maintenance is accessed via the Main Menu
175
Click OK to repair or rebuild the database.
This is the end of the DB Maintenance Repair
function. Click on the Home to select another
area to view.
176
To backup the company database use the default
backup destination or select a different backup
destination and click OK.
This is the end of the DB Backup function. Click
on the Home to select another area to view.
177
C\EQDATA\Database
To restore a backup of the company
database Enter or select the file path and file
name from the browse button. Use the default
restore destination and file or select a
different restore destination name and click OK.
This is the end of the DB Restore function.
Click on the Home to select another area to
view.
178
To purge transactions from the company database,
select the types(s) of transactions to be
purged, enter the date through which transactions
will be purged and click Purge.
This is the end of the DB Purge History
function. Click on the Home to select another
area to view.
179
Leave the Use Decimal box blank if you want the
system to automatically place a decimal in each
dollar amount field. Check this box to Manually
enter the decimal for dollar amounts.
This is the end of the User Preferences
function. Click on the Home to select another
area to view.
180
To register eQuill enter the Serial Number
provided by your eQuill Representative.
This is the end of the Licensing function. Click
on the Home to select another area to view.
181
The reports can be accessed from the main menu
182
The reports can be accessed from the main menu
183
The reports can be accessed from the main menu
Custom Reports are available in eQuill. Contact
your representative for more information.
184
To Print Checks Select the Bank Account if more
than one has been set up for your company. Enter
the Starting and Ending check numbers to print
and click View Report. NOTE Vertical adjustment
of checks for printing alignment can be done in
the System Control Record.
This is the end of the Print Checks function.
Click on the Home to select another area to
view.
185
To run a Custom Report, click on the report
title, and proceed through the report selection
criteria.
This is the end of the Custom Reports function.
Click on the Home to select another area to
view.
186
The Connected Office
EQuill exports transaction files for your outside
accountant. When these files are generated, the
system asks if you would like to send them
electronically. If so, the system will
automatically send the exported files, along with
the related reports directly to your accountants
web site. Your outside accountant can become a
virtual extension of your office. With remote
access software your accountant is able to view
and diagnose problems, transfer files to and from
your computer, or even transfer financial
statements to your computer. These efficiencies
result in less travel, faster turnarounds, and
reduced accounting fees.