Overview

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• Overview

Dannette Sullivan National Student Clearinghouse
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What is the Clearinghouse?
A non-profit organization founded by thehigher
education community
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The Clearinghouse Mission

• The mission of the National Student Clearinghouse
  is to facilitate the exchange and understanding
  of student enrollment, performance, and related
  information in support of the education
  community.

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Background

• Created in 1993 to facilitate the flow of student
  enrollment information
• Formerly the National Student Loan Clearinghouse
• In 1999, name changed to National Student
  Clearinghouse to emphasize services extending
  beyond student loans

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Leadership

• 19-member board of directors broadly
  representing higher education and financial aid
  providers
• 15-member Clearinghouse Advisory Committee
  representing collegiate registrar, financial aid,
  admissions and institutional research executives
• President is Rick Torres

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Partners
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Clearinghouse Database

• 92 of nations enrollment (14.9 million
  currently enrolled students)
• 3,200 colleges and universities
• 80 million current and historical records
• Borrower records from all guaranty agencies and
  most loan servicers

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Clearinghouse Services
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Security FERPA

• Department of Education Approved
• Release of student records by schools to
  Clearinghouse approved by Dept. of Education
• ED letter available on NSC web site
• StudentTracker approved as FERPA compliant by
  Dept. of Education

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Security Privacy

• Data Security Measures
• Secure web site access
• Secure FTP and PGP encryption standard
• Annual security audits
• No student data on laptops

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Core Service
Verify current student status to student
lenders, loan servicers, guaranty agencies
andDepartment of Education on behalf of schools
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How Core Service Works

• Schools report students to Clearinghouse
• Guarantors and lenders report borrowers to
  Clearinghouse
• Clearinghouse provides verification of enrollment
  to guarantors and lenders
• Clearinghouse performs required NSLDS reporting

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Enrollment Data Uses

• Comply with federal regulations
• Protect students right to deferment
• Notify lenders when borrower has ceased to be
  enrolled at least half-time
• Determine borrowers student loan grace period

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Enrollment Data Uses

• Set dates that students enter repayment, which is
  used to calculate Cohort Default Rate
• Correct apparent delinquencies that can result in
  technical defaults
• Determine when the government pays interest
  subsidies

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Reporting Schedule

• Schools send files of ALL enrolled students

• Required Reporting
• First-of-term/Census date
• Midterm
• End-of-term Graduates
• Recommended Reporting
• Early registration
• Summer
• Online updates

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Database All enrolled students all Title IV
borrowers

• SSCRs
• Deferment forms
• Out-of-school notifications
• Enrollment status reductions
• Address/name changes
• Web access for guarantors, schools lenders

• Deferment eligibility notifications
• Enrollment histories
• Hotline service for guarantors, students, schools
  lenders

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Direct Notifications

• Clearinghouse reports to the direct loan servicer
• Clearinghouse reports to guarantors, lenders and
  servicers
• Perkins loans, alternative loans and private
  loans are included
• Clearinghouse processes paper deferment forms

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Student Data Collected

• Identification Information
• Social Security number
• Name
• Date of birth
• Permanent address
• School name OPE ID
• Previous name
• Previous SSN

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Student Data Collected

• Enrollment Information
• Certification date
• Enrollment status
• Status start date
• Term begin end dates
• Anticipated graduation date
• Directory (FERPA) block indicator

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New Data Elements
Current Major/CIP Code Institutional ID
(multiple) Middle Name (if available) Class
Standing (Freshman, Sophomore, etc.) High School
Code (SAT/ACT Combined list) First Time/Full Time
Student Degree Seeking Gender Race/Ethnicity G
ood Student Discount Institutional Email Address
Aggregate Reporting Only
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Core Service Benefits

• Benefits to Schools
• Free to colleges and universities
• NSLDS SSCRs done by Clearinghouse
• Reduces paper deferments
• Reduces technical defaults

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Core Service Benefits

• Benefits to Community
• Reduces lender costs
• Reduces technical defaults
• Improves customer service to borrowers

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Core Service
Questions?
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EnrollmentVerify
Verify current student status to health insurers,
housing providers, credit card companies, and
other student service providers
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How EnrollmentVerify Works

• Clearinghouse uses existing data
• Schools refer requestors to the Clearinghouse
  for enrollment verifications
• Clearinghouse works with requestors to access
  enrollment data electronically
• Schools review activity on secure web site

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EnrollmentVerify Benefits

• Benefits to Schools
• Restores valuable staff resources by eliminating
  inbound requests
• No additional programming
• Free to schools
• Free Perkins and private loan deferment
  processing
• Service activity available on Clearinghouse
  secure web site

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EnrollmentVerify Benefits

• Benefits to Community
• Improves student service by making verifications
  available online
• Combats credentials fraud
• Frees staff time and resources for other needs
• Eases burden and cost for service providers

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EnrollmentVerify
Questions?
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DegreeVerify
Verify education credentials of students and
graduates for employers, background screening
firms and others
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How DegreeVerify Works
1. You submit an initial historic degree data
file send a new file after each conferral period
2. We run your file through our error-checking
logic to find fix errors
3. Once the data review is complete, your records
are added to our secure database available for
online verification
4. Requestors use DegreeVerify to get instant
degree verifications for your students alumni
5. You refer ALL degree verification requests to
DegreeVerify
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Student Data Degrees

• Degree title
• Degree award date
• Major(s) and Minor(s)
• Division awarding degree
• Concentration(s) and specialization(s)
• Honors
• FERPA and financial block indicators

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DegreeVerify Benefits

• Benefits to Schools
• Free to schools
• Reduces staff interruptions
• Qualifies school for Student Self-Service
• Qualifies school to receive degree and graduation
  data on StudentTracker inquiries
• Free verification services for schools HR dept.
• Free reports and verification history

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DegreeVerify Benefits

• Benefits to Community
• Combats credentials fraud
• Expands service to alumni
• Frees staff time and resources for current
  students
• Eases burden and cost for employers

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Referring Requestors

• 1. Establish a referral policy
• 2. Educate your staff about the process
• 3. Use available referral scripts for phone
  requests
• 4. Display Clearinghouse contact information in a
  visible location
• 5. Involve the Clearinghouse to resolve issues
  with difficult requestors

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DegreeVerify
Questions?
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Student Self-Service
Provide students with free access to enrollment
information and other services via schools
secure web portal
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How Student Self-Service Works

• School goes live with DegreeVerify and
  EnrollmentVerify
• Clearinghouse creates custom web pages for
  school
• School inserts link from their secure student
  portal to our self-service web site

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Student Self-Service Benefits

• Benefits to Schools
• Free to schools
• Expands service to students
• Frees staff time and resources for current
  students

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Student Self-Service Benefits

• Benefits to Community
• Free to students
• Students can view enrollment and deferment
  histories 24/7
• Students can send enrollment verifications
  directly to student service providers, like
  health insurers
• Links to Transcript Ordering

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Student Self-Service
Questions?
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StudentTracker
Track enrollment and graduation of post-secondary
students at institutions across the US
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How StudentTracker Works
1. You submit a file of the student cohorts you
want to study
2. We run your file against our national student
record database
3. Matches are compiled in a StudentTracker report
Instant queries for individual students can be
performed via the Web
4. We will email you when your report is ready
for you to retrieve from your Clearinghouse
secure FTP account
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StudentTracker Fee Reduction
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StudentTracker Users

• Presidents
• Admissions directors
• Research planning officers
• Enrollment management directors
• Registrars
• Financial aid directors
• Perkins loan officers
• Distance education directors

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Clearinghouse Data
We receive data that is
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StudentTracker Query Types

• Institutional Research
• Identify subsequent enrollment and degrees of
  graduates and transfers
• Track concurrent enrollment of your students
• Correctly re-classifying drop-outs as transfers
• Determine cohort graduation rates
• Produce IPEDS Graduation Rate Survey

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Brigham Young University
There were 960 students concurrently enrolled at
BYU and another institution during fall or
winter semesters of 2001-02. 96 different
schools were represented.
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StudentTracker Query Types

• Admissions
• Verify prior enrollments for transfer applicants
• Learn which schools your non-enrolled admitted
  students are attending
• Base your analyses and decisions on the latest
  factual information

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Brigham Young University
1992-96 cohorts of applicants who did not attend
BYU. Match showed 73 enrolled elsewhere.
N 13,446
1/10/2010
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StudentTracker Query Types

• Financial Aid
• Determine who holds students loans
• Track graduated/transferred Perkins borrowers
• Verify parent/sibling enrollments
• Challenge ED cohort default data
• Support transfer monitoring process

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StudentTracker Benefits

• Provides unit-level and summary data for local
  and national research studies
• Extremely flexible and easy-to-use
• 80 million student records archived
• Degree and enrollment data available
• Fully FERPA compliant

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Cal State Long Beach
1/10/2010
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StudentTracker
Questions?
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StudentTracker for Outreach
Allows program administrators to accurately
track postsecondary enrollment of Outreach
program participants
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How StudentTracker for Outreach Works

• Outreach programs subscribe to service
• Clearinghouse provides program director and staff
  with online access
• Staff members query student enrollment and degree
  data online

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StudentTracker for Outreach

• Questions answered include
• Where do program participants go to college?
• How long do they stay in college? 
• Do they transfer between colleges? 
• Do they graduate from college? 
• What courses of study are pursued and what
  degrees are earned?

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StudentTracker for Outreach Benefits

• Provides unit-level and summary data for required
  reporting
• Extremely flexible and easy-to-use
• 80 million student records archived
• Degree and enrollment data available
• Fully FERPA compliant

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StudentTracker for Outreach
Questions?
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Transcript Ordering
Order academic transcripts online
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How Transcript Ordering Works
3. Order received by school via web, EDI or XML
2. Order validated to ensure that it meets
schools requirements. Clearinghouse collects
credit card payment information.
4. School reviews order prints/sends
transcript(s) or transmits it via EDI to
SPEEDE-enabled institutions
1. Order placed on Clearinghouse secure web site
5. Clearinghouse remits monthly fees to school by
check or electronic transfer
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Transcript Ordering Benefits

• Benefits to Schools
• Free to schools
• Reduces errors and processing costs
• Enhances student and alumni service
• Eliminates payment issues
• Creates audit trail

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Transcript Ordering Benefits

• Benefits to Student Alumni
• Speeds transcript order delivery
• Online status updates
• Online order history
• Email problem notification
• Credit and debit cards accepted

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Transcript Ordering
Questions?
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StudentTracker for High Schools
Allows high school districts to track the college
success of their graduates
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How StudentTracker for High Schools Works

• High schools report graduates to Clearinghouse
• Clearinghouse matches diploma recipients with
  college enrollment data 
• Clearinghouse provides detailed reports to high
  schools

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StudentTracker for High Schools

• Questions answered include
• Where do high school grads enroll?
• How long do they stay in college? 
• Do they transfer between colleges? 
• Do they graduate from college? 
• What courses of study are pursued and what
  degrees are earned?

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StudentTracker for High Schools Benefits

• Provides unit-level and summary data for
  accountability studies
• Extremely flexible and easy-to-use
• 80 million student records archived
• Degree and enrollment data available
• Fully FERPA compliant

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StudentTracker for High Schools
Questions?
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Electronic Transcript Exchange
NEW!

• Introducing Electronic Transcript Exchange
• A system for exchanging electronic transcripts
• Securely transfers files from sender to recipient
• Supports many use cases
• High school to college
• College to college
• High school and college to the state office

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Electronic Transcript Exchange
NEW!

• Built upon the Clearinghouse secure network
• Uses secure FTP framework
• Each participant has a secure FTP mailbox
• Can be used stand-alone or in conjunction with
  Transcript Ordering
• Acts as a collection and delivery hub for
  files(does not store transcript data or retain
  files)

1/10/2010
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Electronic PDF Delivery
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How Do We Do It?

• With the Clearinghouse Secure Network
• A network of secure data protocols
• Includes a secure FTP framework
• More than 4,300 existing users
• 3,100 collegiate institutions
• 450 high school districts
• 150 Clearinghouse lender/servicer/guarantor
  members
• Other higher education organizations

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Electronic Transcript Exchange
NEW!

• Components
• A registry of participating users and their
  supported file formats
• Multiple secure methods/protocols for sending
  and receiving files
• Validation of participants and supported file
  formats
• Email notification of receipt and arrival of new
  files
• Logging of file transmission activity

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Electronic Transcript Exchange
NEW!

• File Formats Supported
• PESC XML High School and Postsecondary Transcript
• ANSI X12 TS130 Student Educational Record
• Any system or statewide standard data record
  format
• Any graphical format, including PDF

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Activation and Usage

• Sign up with Clearinghouse
• Specify the file formats that you are willing to
  accept (PDF, XML, etc.)
• Specify the file formats that you are capable of
  creating
• Check the registry when producing transcripts to
  determine if recipient participates

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Benefits

• Institutions are already familiar with and using
  the Clearinghouse secure FTP service
• Files are secure from sender to recipient
• Multiple options for sending/receiving
• All file formats supported
• Trusted partner

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Product Rollout

• Today (In Pilot)
• Transcript file upload via secure FTP
• Delivery to recipient secure FTP mailbox
• Transcript file download via secure FTP
• Work In progress
• Registry of participants
• Validation of participants and file formats
• Logging of file transmissions

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Electronic Transcript Exchange

• Questions?

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Clearinghouse Contacts
Main Office
13454 Sunrise Valley Drive, Suite 300, Herndon,
VA 20171 Ph 703.742.4200 Fax
703.742.4239 service_at_studentclearinghouse.org www.
studentclearinghouse.org
Regional Directors