Best Practices in Background Screening: Efficiency in Process

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Best Practices in Background Screening
Efficiency in Process Execution
Kyle Vail National Sales Executive Higher
Education
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Agenda

• Assumptions
• Goals
• Desired Results
• 3 Phases of Background Screening
• Questions

• Assumptions

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Assumptions

• Obtain buy in
• Background check policy
• Type of background check

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Goals

• Reduce administration
• Standardize/Eliminate Variability (Six Sigma)
• Remove paper
• Remove manual processes

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Desired Results

• Reduce costs
• Maximize recruiter time
• Add value to screening program

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• Goals ACTIONS Results

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3 Phases

• (Before) Initiate background check
• (During) Checking real-time status
• (After) Reviewing reports / Decision making

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Phase 1 Initiate Background Check

• Fax
• Recruiter Data Entry
• Applicant Data Entry
• Integration

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Fax

• Benefits
• No learning curve
• Limitations
• Not fast
• Not automated
• 20 on average will contain errors
• Security issues
• Paper-based consent

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Recruiter Data Entry

• Benefits
• Immediate start of background check
• No paper
• Limitations
• Time consumed by data entry
• HR must possess DOB and SSN
• Paper-based consent

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Applicant Data Entry

• Benefits
• No data entry required for HR
• Data is more accurate
• Electronic consent
• Limitations
• Applicant must have an email address

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Integration

• Benefits
• No data entry
• Order directly from ATS
• Results available from candidate profile
• Limitations
• Must have ATS in place

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Cost Analysis
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Phase 2 Check Real-Time Status

• Internal customer service
• Improve time to hire
• Results anytime anywhere

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Internal Customer Service

• Keep hiring managers in the loop
• Relay information easily

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Improve Time to Hire

• Know instantly if additional information is
  needed
• Allow vendor to contact candidate directly to
  obtain additional information

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Phase 3 Review Complete Reports

• Reviewing reports
• Create one source for reference
• Compliance tools

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Reviewing Reports

• Easy to understand terminology
• Result summary

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One Source

• Get rid of spreadsheets
• Get rid of print outs
• Keep track of adjudication
• Auditable

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Compliance Tools

• FCRA Pre-Adverse Adverse Action Letters
• Automate and Manage
• Disclosure and Consent

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3 Phases

• (Before) Initiate background check
• (During) Checking real-time status
• (After) Reviewing reports / Decision making

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Desired Results

• Reduce costs
• Maximize recruiter time
• Add value to screening program