Brookhaven Gardens Home Owners Association Meeting

1
Brookhaven GardensHome Owners Association Meeting

• January 2008

2
Agenda

• Socializing Eating
• Welcome New Neighbors
• Brookhaven Neighborhood Info
• Brookhaven Fields Membership Enrollment
• Real Estate
• Communications
• Annexing New Property
• Social Activity
• Landscaping
• The Lake
• Friendly Reminders
• Finances
• Board Membership
• Open Discussion

3
Brookhaven Neighborhood Info

• Village Place Brookhaven www.villageplacebrookhav
  en.com
• Atkins Park Bar/Pub
• J Christopher Breakfast
• Zocalo Mexican Restaurant
• Coffee Shop
• Housing
• Set to finish Summer 2008
• Sembler Project Brookhaven Place
  http//sembler.com/current_projects.php?id46
• Retail and residential
• Whole Foods
• Set to finish Spring 2009
• Brookhaven Fields Town Hall meeting Wed,
  January 30th
• Discussing the development of a pocket park at
  the corner of Cartecay and Appalachee.

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Brookhaven Fields Civic Association2008
Membership Enrollment

• Calendar year dues is 20
• Pay online at www.brookhavenfields.org
• OR send completed form and payment to
• Merideth OConnor PO Box 190044 Atlanta, GA
  31119-0044
• Printed enrollment forms here tonight

5
Real Estate Sold 18 months

• 1336 Brookhaven Garden Lane - 582.2K
• July 2007 (4 bedroom, 4 bath, finished terrace
  level)
• 1318 Brookhaven Garden Lane - 580K
• June 2007 (5 bedroom, 3 bath, unfinished
  basement)
• 1351 Cortez Lane - 584K
• June 2006 (5 bedroom, 3 full baths, 1 half bath,
  finished partial basement)
• 1297 Brookhaven Garden Lane - 572K
• June 2006 (4 bedroom, 3 full bath, 1 half bath,
  finished terrace level basement)

6
Real Estate - Current

• Active
• 1301 Brookhaven Garden Lane 564,900
• 5 bedroom, 3 bath, slab
• 1330 Brookhaven Garden Lane 564,900
• 3 bedroom, 2 full baths, 1 half bath, unfinished
  basement
• Under Contract
• 1401 Cortez Lane, listed at 525K
• 5 bedroom, 3 bath, slab
• 2295 Wayside Drive, 795K
• 6 bedroom, 4 bath, full finished basement
• Closing April 14

7
Mortgage Market Update

• Rates 30 and 15 year mortgages at 4 year lows
• Loan limits conforming loan limits increasing
• Credit guidelines changing

8
Communications

• www.brookhavengardens.com
• 20 members of the online community
• Print Directory in progress

9
Annexing New Property

• Two new houses on Wayside
• Need 75 approval of Association to annex
• Benefits of annexation
• Architectural control
• Increased property values
• Continuity in the neighborhood
• Additional funds from membership dues
• Vote or discuss paper ballot
• File with Dekalb Superior Court

10
Social Activity

• A big thank you to Cindy Poe for organizing the
  block party
• We have some events planned for the year and the
  social committee Laurie Branum, April Gagnon,
  Cindy Poe, Bobby Carey, Heidi Kramer and others
  will be keeping us informed.
• Summer ice cream social
• Fall Association Party at the cul-de-sac.
• BBQ/pool party at Dans house
• We need volunteers to help organize events!

11
Landscaping

• We continue  to use Great American landscaping
  and I see that many neighbors are also using
  Daniel
•  
• Considering  the drought  our property is looking
  good
•  
• The sprinkler is turned off and the plants are
  holding  their on!!!
•  
• We are considering  adding outdoor lighting on
  the gazebo path and installing a light in the
  gazebo
•  

12
The Lake

• Is at full pool and we just received a very
  positive report back from Aquascapes as to the
  health of the pond
•  
• An engineer  looked at the property and his
  opinion was there is not erosion, just a symptom
  of the drought
•  
• The duck population seems to have leveled off and
  there were no reported issues
•  
• The fish we put in the pond are starting  to
  mature
•  
• Remember our pond is catch and release
•  
• No major issues with the fountain
•  
• One bubbler is not working and the repair work is
  in process

13
Friendly Reminders

• Elimination solicitors will be a neighborhood
  effort
• Slow down those vehicles. More children in the
  neighborhood
• Trim trees that are blocking signs/lights and
  impeding traffic flow
• Limit parking on the street
• 11PM noise ordinance
• Home upkeep (its been 10 years, things are at
  the point of needing a little TLC)
• Paint/power wash home exterior
• Mailbox repair
• Lawn weeds
• Barking dogs early morning, late at night
• Pick up after your dog at all entrances
• Architectural control guidelines
• Submit any exterior home changes/improvements/addi
  tions to Board for approval (per covenants)
  PRIOR to the start of your project

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Architectural Control Covenants

• MAINTENANCE, REPAIR AND REPLACEMENT
• Section 1. Lot Owners Responsibility. All Lots,
  together with all improvements located thereon,
  shall be maintained in a neat, attractive and
  safe condition by their respective Owners in
  compliance with all applicable governmental rules
  and regulations and all rules and regulations set
  or prescribed from time to time by the Board of
  Directors of the Association of the Architectural
  Control Committee, as herein elsewhere more fully
  provided, such maintenance shall include, but
  shall not be limited to, painting, repairing,
  replacing and caring for roofs, gutters,
  downspouts, building surfaces, driveways, trees,
  grass, shrubs, walks and all other exterior
  improvements, systems and facilities exclusive of
  those matters which are the responsibility of the
  Association. It shall be the responsibility of
  the Lot Owner to perform said maintenance by such
  manner so as not to unreasonably disturb other
  Owners.
• To the extent that there are common driveways,
  and access ways within the Development serving
  more than one Lot, the maintenance and repair of
  such common driveways or access ways shall be
  allocated as follows
• (a) If the repair and/or maintenance is needed at
  the entrance area of the common driveways or
  access way leading to all of the Lots served by
  such common driveway or access way, Owners of all
  such Lots served by said common driveway or
  access way, the maintenance and/or repair shall
  be the responsibility of the Owners of all of
  such Lots served by said common driveway or
  access way, with the cost thereof divided equally
  among the Owners served.
• (b) If the repair and/or maintenance is needed at
  a point in the common driveway or access way that
  only leads to or serves certain Lots, the
  maintenance and/or repair shall be the
  responsibility Owners of the Lots, served, with
  the cost thereof being divided equally between
  said Owners. If any Lot Owners fails or refuses
  to maintain and/or repair the common driveways or
  access ways as aforesaid, the Association shall
  have the right, but, not the obligation, to
  perform such maintenance or repair and assess the
  defaulting Owner for the cost thereof pursuant to
  Article IX hereof. In the event dispute arises as
  to the responsibility or cost of such maintenance
  arid repair, the Association shall have the
  absolute right in its sole discretion, to make
  the decision as to who is responsible for such
  maintenance and repair, and the cost thereof,
  which decision shall be binding upon all of the
  Lot Owners affected thereby.

15
2007 Annual Report
Income Category Membership Dues
18,200 Expense Category Insurance 2,000 La
ke Management 0 Postage and Delivery
85 Professional Fees 60 Property
Taxes 100 Utilities 3,000 Annual
Meeting 305 Landscaping 5,000 Social
Events 1,500 Special Projects
0 Website Maintenance
0 Miscellaneous 0 ___________________
____________ Total 12,050
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Proposed 2008 Budget
Income Category ( 500 for 2 houses on Wayside
if annexed) Membership Dues 18,200
Expense Category Insurance 2,000 Lake
Management 1,000 Postage and Delivery
150 Professional Fees 500 Property Taxes
150 Utilities 3,100 Annual Meeting
500 Landscaping 6,000 Social Events 2,300 Spec
ial Projects 2,000 Website Maintenance
300 Miscellaneous 200 _______________________
___________ Total 18,200
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Potential Expenditures

• Fence
• Replacement (possibly iron instead of wood)
• We may need to save funds in 2008 and execute the
  project in 2009 or 2010
• Additional Landscaping - Once the drought is
  over more landscaping  around  the gazebo and
  more elaborate landscaping at the front entrance
• Gazebo fence painting/staining
• Extending the concrete path that connects Cortez
  and Wayside
• Special thanks to Dan and Lee Ann Asbury for
  installing night lamps for those who run/walk
  when there is little light

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Board Membership

• Get those votes in!
• Must have 26 to be official
• Karen will communicate the results once a quorum
  is met
• Elected members will decide on positions amongst
  themselves
• All 2007 members are willing to serve again in
  2008

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Open Discussion

• What recommendations would you like the future
  board to consider?
• What issues does the future board need to address?