CAH Data Upload for PHA Requirements

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CAH Data Upload for PHA Requirements

• October 17 19, 2005
• TELNET

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Hospital Process Data Flow
Hospital Data
Chart Abstraction
1800 Flat File Conversion Utility
CART Tool
Upload files ? HeRMES
xml files ? Qnet Exchange
CARE/Analytical Services Unit (ASU)
CMS/gmcf/AHA/ Hospital Quality Alliance
(formerly NVHRI)
PHA Trend Reports/ Control Charts/ Aggregate
Reports
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Features of HeRMES Upload Site

• Secure, Web-based, User Friendly Interface
• Ability to Trend Data
• Drill Down Capabilities to Patient Level
• Ability to Monitor Measure by Physician (UPIN)
• Detailed Help Section
• 3 Types of Graphing Functions (Observed vs
  Expected, Number of Events Trends)
• Reporting Functions (Upload, Errors, Measures
  Physician Quarterly Monthly)

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Uploading PHA Data to HeRMES

• Module Demonstration

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Module Steps

• Login
• Upload
• Errors not necessary for CAH or other non-JCAHO
  facilities
• Reports
• Analysis
• Resources

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Step 1 LoginSecure Access Point
https//www.hermesdb.net
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Next Step Upload
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Browse, Choose, Upload
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Dont Forget Step 2!
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Process Loaded Data Results
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Next Step Reports
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Batches of Data Uploaded Report
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Results and Discharges Uploaded to Date Report
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Results Discharges Results
Option A Drill Down
Option B Trend Chart
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Options for Data Analysis

• Option A

• Option B

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Export Discharge Data Report
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Exporting to Excel

• Option 1 Open
• This will open the file in the web-browser
  window. Clicking Back will erase your data
• Option 2 Save
• This will allow you to save your .xls file in a
  folder of your choosing.

The Better Option
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Export Discharge Data Results
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Next Step Analysis
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Select Criteria
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Analysis Results
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Use Analysis to Create Graphs
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Next Step Resources
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Questions?

• For More Assistance
• Kathy McGowan
• kmgowan_at_gha.org
• 770.249.4519

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QNet, PHA JCAHO Submission Timeline
OCT NOV DEC JAN FEB MAR
APR MAY JUN JUL AUG
SEP OCT NOV DEC
Q3 05
15th
15th
15th
15th
15th
Q4 05
Q1 06
Q2 06
Q3 06
Q4 06
A HeRMES Upload will be used for PHA data
submission and/or JCAHO data submission (only one
upload required). A separate upload is required
for the QNet (CMS) Upload. To keep deadlines at
a minimum, ALL of the deadlines will be observed
on the same date. In any current quarter, the
discharges during that quarter are due by the
15th of the last month of the following quarter
as indicated in the chart above. Ex. 2005 Q3
discharges upload is due on December 15, 2005.