Summary of Results and Performance

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TAPP Highlights

• Summary of Results and Performance

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TAPP Year in Review

• 39 Tanzanian Partners in 8 regions
• 2 International NGO Partners (CIPE and ICNL)
• 2 Organizational Assessment Tools
• 41 OCA Facilitators Trained
• 37 Baseline OCAs conducted
• 32 Re-OCAs conducted

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TAPP Year in Review continued

• 40 major Capacity Building Activities for 1,017
  participants
• 12 Major Workshops
• 15 Strategic Planning Workshops
• 13 Other Tailored Workshops/Activities
• Printed 15,000 of Legislative Roadmap Manuals
• Developed www.pacttz.org

Approximately 310,000 spent on training alone
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Organizational Capacity Assessment (OCA) What is
it?

• OCA is a highly participatory organizational
  self-assessment approach designed to promote
  organizational learning and capacity building.
• OCA guides organizations in anticipating and
  overcoming the greatest barriers to change.

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OCA is a capacity building process that...

• Gathers information and data across functions and
  across hierarchical groups for open exchange
• Identifies divergent viewpoints to foster growth
  and improvement
• Creates consensus around future organizational
  development activities
• Guides selection, implementation and tracking of
  organizational change and development strategies

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The OCA Process

Conduct the Assessment
Identify the Partner(s)
Design the Tool
Re-Assess Regularly
Support Implementation of Change Strategy
Tabulate and Analyze Results
Design Change Strategy/ Action Planning
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TAPP OCA What does it measure?

• Governance
• Governing Body
• Vision, Mission and Goals
• Legal Status
• Membership/Constituents
• Management
• Organizational Structure
• Information Systems
• Policies and Procedures
• Planning

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• Financial Management
• Budgeting
• Accounting
• Financial Reporting
• Stock Control and Procurement
• External Relations
• Community/Stakeholder Collaboration
• Inter-CSO Collaboration
• Government Relations
• Funding Partner Relations
• Public/Media Relations

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• Sustainability
• Organizational Sustainability
• Programme Sustainability
• Financial Sustainability
• Resource Base Sustainability
• Service Delivery/NRM
• Target Group
• Service Provision
• Sectoral Expertise
• Monitoring and Evaluation

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• Advocacy
• Coalitions/Alliances
• Research and Information
• Gender
• Integration of Resources
• Communications
• Advocacy Issue Identification
• Implementation, Monitoring and Evaluation

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• Human Resources
• Human Resources Development
• Staffing
• Work Organisation
• Human Resources Management
• Personnel Policies and Procedures
• Organizational Culture and Values

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Stages in Organisational Growth/Development
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What did we learn from the first OCA process?

• Majority of groups (73) in Emerging stage

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Interventions planned based onOCA results and
feedback from partners

• Other Tailored Workshops Activities
• Leadership
• Business Planning
• Strategic Plans
• Business Association Management
• Advocacy
• NGO Legislation
• TOT for Networks
• Public-Private Dialogues

• Major Workshops for all partners
• Financial Management
• Monitoring and Evaluation
• Grant Writing
• Planning
• Gender Mainstreaming
• Advocacy

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Other Interventions/Technical Assistance

• Training and technical assistance on NGO
  Legislation and analysis of Tanzanian Act
• Multi-sectoral Approaches to HIV/AIDs
• Advocacy Roundtable meetings
• Accounting/Bookkeeping assistance
• Conflict Resolution/Mediation training

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Other Interventions/Technical Assistance

• Networking
• Information and Communications Technology
  Planning
• Business Planning
• Dissemination of sample policies and procedures
  (financial, personnel, administrative)
• Organisation of Advocacy Campaigns
• OCA tool design and facilitation training

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Sub-grants Awarded

• Strategic Advocacy Planning
• NGO Bill Lobbying Campaign
• Moot Court
• Television Broadcast
• Pata Ujumbe! Popularizing the National HIV/AIDs
  Policy
• Legislative Roadmap

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Re-OCA Results
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Strengths from Re-OCAs(By Capacity Area)

• GOV More Diverse Boards, Clear Mission Vision
  Statements
• MGMT More involvement of stakeholders in
  decisions
• FM Financial systems and procedures stronger
  and better documented
• EX REL Established linkages with media and
  international groups
• SUST Concrete Strategic Plans with Marketing
  Strategies
• ADV Information gathering systems for advocacy
• HR Stronger volunteer management
• SER DEL More variety in delivery of services

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Lessons Learned for 2004

• Revise Sub-grant solicitation, application and
  review procedures. Smaller and quicker
• Increased Mentoring /Technical Assistance
• Management Training
• Governance Board Training
• Support for Training activities at organisational
  level

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Lessons Learned for 2004

• More individualized financial management
  assistance
• Advocacy and campaign development
• Writing Position papers
• Media Training
• Personnel Management
• Civic Education
• Website development
• YOU TELL US

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Other TAPP Activities for 2004

• Media Campaign
• Capacity Building Assistance to Zanzibari
  HIV/AIDS Networks (subcontract to Africare)
• Partnership with SUNY on Parliamentary
  Strengthening Program
• Possible Civic Education Activity

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