eProcurement Implementation

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eProcurement Implementation

• Structure and Scope

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Overview

• Project Team Introductions
• Project Team Organization
• Phase 1 Timeline Scope

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Change Management Team

• Brad Sheriff Team Lead
• Mike Bloechle UIS Purchasing Trainer
• Mike Hallahan UIC Purchasing Trainer
• Barb Roemer UIUC Purchasing Trainer
• Ron Patrick Project Coordinator
• Dave Byers - Trainer
• Karen Deering Training Materials
• Katerina Lakshtanova Web Administrator

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Technical Team

• Vicki Van Uithoven Team Lead Business Analyst
• Mike Nevill Technical Liaison
• Barb Roemer Purchasing SME
• Kathy Tuggle AP SME
• TBD - Catalog Administrator
• Alicja Jedlicki Security Administrator

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Wave 1 UIS Pilots

• In Scope
• All UIS campus and small number of Pilot groups
  from UIC UIUC
• Enablement of Additional Catalogs
• Security
• Workflow
• Training
• Process Review
• LDI Integration with Banner

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Wave 1 In Scope (cont.)

• Enablement of the following SciQuest modules
• Spend Director
• Requisition Manager
• Order Manager
• Settlement Manager

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Wave 1 Out of Scope

• Specialized Integration Efforts
• Specialized Reporting Efforts
• Specialized PO Formats (unless a legal
  requirement exists)
• Specialized Forms
• Specialized Workflows
• Electronic Invoicing, Payment or Contracting with
  Vendors
• Cross FOAPAL checks prior to Banner process

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Wave 1 Out of Scope (cont.)

• The following SciQuest Modules and functionality
• Settlement Manager (e-Invoicing)
• Sourcing Manager
• Contract Manager
• Chemical/Supplies Manager

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Wave 2 UIC UIUC

• In Scope
• Additional Catalogs
• Security
• Workflows
• Training
• Process Review

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Wave 2 In Scope (cont.)

• Enablement of SciQuest modules
• Spend Director
• Requisition Manager
• Order Manager
• Settlement Manager

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Wave 2 Out of Scope

• Specialized Integration Efforts
• Specialized Reporting Efforts
• Specialized PO Formats (unless a legal
  requirement exists)
• Specialized Forms
• Specialized Workflows
• Electronic Invoicing, Payment or Contracting with
  Vendors
• Cross FOAPAL checks prior to Banner process

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Wave 2 Out of Scope (cont.)

• The following SciQuest Modules and functionality
• Settlement Manager (e-Invoicing)
• Sourcing Manager
• Contract Manager
• Chemical/Supplies Manager

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Wave 3 IPHEC

• In Scope
• Small number of frequently used IPHEC catalogs
  (11)
• Security for small number of users
• Training
• Enablement of Spend Director Module
• Ability to browse catalogs
• Ability to create a shopping cart
• Ability to print out cart contents

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Wave 3 IPHEC

• Out of Scope
• Workflows
• Integrations with any Systems
• Reports
• Purchase Order forms
• Enablement of other SciQuest Modules

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Project Mission Statement

• UI-wide eProcurement availability by the Summer
  2007
• Compliance
• Convenience
• Choice
• Cost Savings